Vancouver, Bc Front office assistant Jobs – 103 Openings This Week

Medical Office Assistant
Lions Gate Neurosciences —North Vancouver, BC
- $30–$35 an hour
- Full-time
- Medical office experience
- Administrative experience
- Organizational skills
- Dental care
- Paid time off
Quick apply
Assistant Manager
Sentinel Storage —Richmond, BC
- $19–$20 an hour
- Weekends as needed
- Sales
- English
- Microsoft Office
Quick apply
Medical Office Assistant
TLC Medical Clinics —Surrey, BC
- $20–$24 an hour
- Full-time
- Inventory control
- Medical office experience
- English
Quick apply
Certified Dental Assistant | Tsawwassen
Windsor Woods Dental —Delta, BC
- $30–$38 an hour
- Part-time
- Communication skills
- Dental care
Quick apply
10d
Assistant Manager - Surrey
StorageVault —Surrey, BC
- $19–$20 an hour
- Weekends as needed
- Sales
- English
- Microsoft Office
Quick apply
Medical Office Assistant - Patient Triage Clerk (Contract - One Year Maternity Leave Coverage)
South Hill Family Health —Vancouver, BC
- $20.50–$22.50 an hour
- Full-time
- Medical office experience
- Front desk
- Cleaning
- COVID-19 protective measures
Quick apply
Associate Dentist – $5,000 Signing Bonus | Mandarin-Speaking
Passion Dental Group —Richmond, BC
- Part-time
- Patient care
- Communication skills
- Dental care
Office Admin for Physio Clinic (MOA)
Trailside Physio —Port Coquitlam, BC
- $20–$22 an hour
- Part-time
- Google Suite
- English
- Administrative experience
- Paid time off
Quick apply
Certified/Chairside Dental Assistant
Lighthouse Dental and Implant Centre, Vancouver —Vancouver, BC
- $24–$34 an hour
- 8 hour shift
- Medical office experience
- Administrative experience
- High school diploma or GED
- Dental care
Quick apply
Intake Legal Assistant, Casual
Legal Aid BC —Vancouver, BC
- $31.23–$35.63 an hour
- Microsoft Word
- High school diploma or GED
- Typing
- Wellness program
- Designated paid holidays
Administrative Assistant, Registration
Engineers and Geoscientists BC —Burnaby, BC
- $55,500–$62,000 a year
- Full-time
- Hybrid work
- Microsoft Office
- Administrative experience
- Bachelor's
Office Assistant
PuroClean Restoration Surrey/White Rock —Surrey, BC
- $18.25–$20.00 an hour
- Part-time
- Microsoft Word
- Google Suite
- Microsoft Outlook
Quick apply
21h
Optometric Assistant/Receptionist
Oakridge Optometry Clinic —Vancouver, BC
- From $20 an hour
- Part-time
- Sales
- Customer service
- Writing skills
- Vision care
Quick apply
Receptionist/Administration Assistant
Dr Pillai's Sacred Heart Dental Care —Vancouver, BC
- $24–$26 an hour
- 8 hour shift
- High school diploma or GED
- In-person
- Communication skills
- Dental care
Quick apply
Optometric Assistant/Receptionist
Eye Station Optical —Richmond, BC
- $20–$23 an hour
- Full-time
- Medical office experience
- English
- Organizational skills
- Dental care
- Vision care
Quick apply
4d
MOA-Medical Office Assistant
One Medical Clinic —Coquitlam, BC
- $20–$28 an hour
- Full-time
- Medical office experience
- Organizational skills
- Front desk
- Dental care
- Life insurance
Quick apply
Veterinary Assistant/Veterinary Office Assistant
Eagle Ridge Animal and Bird Hospital —Coquitlam, BC
- $21–$26 an hour
- Weekends as needed
- Hybrid work
- Data entry
- Organizational skills
- Front desk
- Store discount
- Wellness program
Quick apply
Senior Office Administrator
Inspine Therapy —Coquitlam, BC
- $54,000–$60,000 a year
- Part-time
- Sales
- Medical office experience
- English
- Store discount
- Wellness program
Quick apply
5d
Front Desk Operations Assistant
Fast + Epp —Vancouver, BC
- $45,000–$55,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
- Dental care
Quick apply
Front Desk Administrative Assistant at Vancouver
Reimagined Parking —Vancouver, BC
- $20.50–$22.50 an hour
- Full-time
- Microsoft Outlook
- Writing skills
- Administrative experience
- Disability insurance
- Dental care
Quick apply

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Medical Office Assistant

Lions Gate Neurosciences
North Vancouver, BC

Quick apply

Job details

Permanent | Full-time
$30–$35 an hour

Qualifications

Electronic medical records
Case file maintenance
Customer appointment booking
Medical office experience
Administrative support experience
Filing
Patient service
Administrative experience
Medical reception and administration experience
File scanning and digitization
Organizational skills
EMR systems
Front desk
Computer skills
Appointment scheduling
Managing patient records
Communication skills
Time management

Full job description

Position Overview

We are seeking a highly organised, reliable, and personable Medical Office Assistant (MOA) to join our neurology practice. The successful candidate will provide comprehensive administrative and patient support services for three neurologists (40%/40%/20% split )and play an important role in ensuring the efficient coordination of patient care across the main office and outreach locations.

This is a busy, varied position requiring excellent organisational skills, attention to detail, professionalism, and the ability to prioritise competing demands. The successful candidate will work closely with physicians and other MOAs and be expected to communicate effectively and collaborate with patients, healthcare providers, and external organisations.

Key Responsibilities

Patient Communication and Appointment Management

Answer incoming telephone calls and respond to patient inquiries in a professional, courteous, and timely manner.
Schedule, confirm, reschedule, and cancel patient appointments.
Set up and manage appointment reminder notifications.
Greet patients and assist with check-in and other front-office processes.
Communicate physician instructions and responses to patients through email, telephone, or other approved communication methods.
Assist patients with completing forms and provide general logistical support as required.
Maintain a professional and compassionate approach when dealing with patients and their families.

Medical Records, Correspondence, and Referrals

Monitor and manage the virtual fax inbox, reviewing and appropriately sorting incoming faxes and correspondence for two neurologists.
Send and receive faxes and ensure documents are accurately distributed, scanned, and filed.
Scan, organise, and maintain medical records and correspondence in accordance with office procedures.
Coordinate referrals, requisitions, investigations, and other documentation as directed by the physicians.
Prepare, process, and submit insurance forms and related administrative documentation.
Ensure outstanding documentation and requests are followed up promptly.

Coordination with Outreach Sites and Other MOAs

Communicate and coordinate with MOAs at outreach locations to arrange and optimise patient appointments.
Assist with the transfer and coordination of patient information and documentation between locations.
Work cooperatively with other MOAs to ensure continuity and efficiency of administrative processes.
Contribute to a positive, respectful, and collaborative office environment.

Billing and Administrative Support

Review billing information and identify and correct administrative or billing errors.
Assist with insurance-related paperwork and other physician billing or administrative requirements.
Monitor office supplies and place orders as required.
Maintain organised administrative systems and contribute to improving office workflows and processes.

Independent Medical Examinations (IMEs)

The MOA will also provide administrative coordination for Independent Medical Examinations and related medico-legal matters, including:

Monitor and respond to emails and correspondence relating to IME requests.
Schedule and coordinate IME appointments and associated telephone calls.
Communicate with lawyers, insurers, patients, and other involved parties as required.
Track report deadlines, court dates, and other important time-sensitive requirements.
Maintain accurate records and ensure required documentation is available to the physician on time.
Follow up on outstanding information, appointments, reports, and deadlines.

Qualifications and Skills

The successful candidate will demonstrate:

Previous experience in a medical office or healthcare administrative setting.
Excellent organisational and time-management skills.
Strong attention to detail and accuracy.
Excellent written and verbal communication skills.
Ability to manage multiple priorities and work effectively in a busy environment.
Strong computer skills and the ability to learn and use electronic medical record and office systems.
Ability to handle confidential patient and medico-legal information with discretion and professionalism.
A collaborative and cooperative approach to working with physicians and other MOAs.
Ability to work independently, recognise priorities, and follow tasks through to completion.
Professional, friendly, and patient-focused manner.
Reliability and good judgment when dealing with sensitive or time-critical matters.

What We Are Looking For

We are looking for someone who takes pride in being organised, dependable, and proactive. The ideal candidate will be someone who can anticipate what needs to be done, communicate clearly with both patients and colleagues, and keep track of multiple moving pieces without losing attention to detail.

This position offers a varied role within a busy neurology practice, combining patient-facing responsibilities, medical office administration, physician support, and coordination of Independent Medical Examinations.

Job Types: Permanent, Full-time

Pay: $30.00-$35.00 per hour

Expected hours: 40.0 per week

Benefits:

Dental care
Extended health care
Paid time off

Flexible language requirement:

French not required

Ability to commute/relocate:

North Vancouver, BC: reliably commute or plan to relocate before starting work (preferred)

Work Location: In person

Quick apply

Refine Your Search

front office assistant jobs in vancouver, bc

Medical Office Assistant

Assistant Manager

Medical Office Assistant

Certified Dental Assistant | Tsawwassen

Assistant Manager - Surrey

Medical Office Assistant - Patient Triage Clerk (Contract - One Year Maternity Leave Coverage)

Associate Dentist – $5,000 Signing Bonus | Mandarin-Speaking

Office Admin for Physio Clinic (MOA)

Certified/Chairside Dental Assistant

Intake Legal Assistant, Casual

Administrative Assistant, Registration

Office Assistant

Optometric Assistant/Receptionist

Receptionist/Administration Assistant

Optometric Assistant/Receptionist

MOA-Medical Office Assistant

Veterinary Assistant/Veterinary Office Assistant

Senior Office Administrator

Front Desk Operations Assistant

Front Desk Administrative Assistant at Vancouver

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