Vancouver, Bc Junior administrator Jobs – 33 Openings This Week

Office Administrator
Swim International Recruiting Inc —Vancouver, BC
- $75,000 a year
- CRM software
- Microsoft Outlook
- Research
Quick apply
11d
Office Admin/Junior Accountant
Taylor | Ryan —Vancouver, BC
- $50,000–$55,000 a year
- Immediate opening
- Finance
- Administrative experience
- Accounting
Quick apply
4d
Project Manager
Clearway —Vancouver, BC
- $110,000–$160,000 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- Engineering
- Disability insurance
- Dental care
Quick apply
Construction Estimator
Jack Cewe Construction Ltd —Coquitlam, BC
- Full-time
- Microsoft Office
- Business development
- Project management
- Dental care
- Paid time off
Quick apply
Junior IT Operations Administrator
Hootsuite —Vancouver, BC
- $56,100–$78,700 a year
- On call
- Hybrid work
- Google Suite
- Windows
- Agile
Quick apply
Junior Securities Admininistrator
Haywood Securities Inc. —Vancouver, BC
- $48,000–$50,000 a year
- Microsoft Office
- Analysis skills
- Financial services
Quick apply
IT Specialist
Lark Group of Companies —Surrey, BC
- $65,000–$75,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
5d
Jr. Accounting Administrator-12 month Contract-Maternity Leave Coverage
Korecki Real Estate —Vancouver, BC
- $45,000–$50,000 a year
- Full-time
- Microsoft Excel
- Customer service
- Microsoft Office
- Dental care
- Paid time off
Quick apply
6d
Junior Security Administrator
MacDonald Dettwiler & Associates Inc. —Richmond, BC
- Hybrid work
- English
- Continuous improvement
- Communication skills
Imaging Research Specialist
UBC Faculty of Forestry —Vancouver, BC
- $6,631.67–$9,533.25 a month
- Full-time
- Doctoral degree
- Computer Science
- Research
17h
Senior Accountant (Temporary Full-Time)
PLEA Community Services Society of BC —Vancouver, BC
- $97,364 a year
- Full-time
- Management
- Data analysis skills
- Project management
- Employee assistance program
- Paid sick leave
Quick apply
12d
Imaging Research Specialist
University of British Columbia —Vancouver, BC
- $6,631.67–$9,533.25 a month
- Full-time
- Doctoral degree
- Computer Science
- Research
9h
Senior Virtualization and Storage Administrator
MacDonald Dettwiler & Associates Inc. —Richmond, BC
- Hybrid work
- Azure
- Windows
- AWS
- Disability insurance
- Dental care
12d
Project Manager
Formline Architecture + Urbanism —North Vancouver, BC
- $80,000–$110,000 a year
- Full-time
- Master's degree
- Team management
- Mentoring
3d
Cloud Infrastructure Engineer
Concert Properties LTD. —Vancouver, BC
- $100,000–$130,000 a year
- Computer Science
- DevOps
- Engineering
Quick apply
Estimator
Jack Cewe Construction Ltd —Coquitlam, BC
- $120,000 a year
- Full-time
- Microsoft Office
- Business development
- Project management
Quick apply
Senior Associate Director, Gift & Estate Planning-1
UBC Faculty of Forestry —Vancouver, BC
- $10,459.67–$15,675.58 a month
- Full-time
- Bachelor's
- Team management
- Mentoring
5h
Senior Associate Director, Gift & Estate Planning-2
UBC Faculty of Forestry —Vancouver, BC
- $10,459.67–$15,675.58 a month
- Full-time
- Bachelor's
- Team management
- Mentoring
5h
Water Resources Engineer
AECOM —Burnaby, BC
- $82,000–$115,000 a year
- Full-time
- Hybrid work
- CAD
- Engineering
- System design
- Employee stock purchase plan
- Dental care
Acoustical Consultant
BKL Consultants —Burnaby, BC
- Overtime
- Hybrid work
- Engineering
- English
- Microsoft Office
- Designated paid holidays
- Disability insurance
Quick apply

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Office Administrator

Swim International Recruiting Inc -
Vancouver, BC

Quick apply

Job details

Permanent
$75,000 a year
11 days ago

Qualifications

CRM software
Sourcing
Microsoft Outlook
Spreadsheets
Event planning
Post-secondary education
Administrative support experience
Filing
Administrative and business operations experience
Research
Administrative experience
Invoice payment processing
Records management
Stocking
Executive support experience
Appointment scheduling
Document management
Microsoft Outlook Calendar
Communication skills
Office experience

Full job description

Are you someone who loves taking on a variety of responsibilities at work, and believes no task is too small or too large? We are looking for someone who can schedule meetings for several executives, book a work trip, process a couple AP invoices, change a light bulb, order in catering, take stock of the office supplies, and update an Excel spreadsheet- all on the same day!

Who- the Company:

Our client is a small and privately-held organization based in Vancouver. The company works within a lean and collaborative structure, and the Office Administrator will work closely with senior leadership and external stakeholders to ensure smooth office operations. The culture is professional, discreet, and highly trust-based, with an emphasis on accuracy, accountability, and integrity. They have a tightknit team working in a professional environment that values discretion, organization, and accuracy.

What- the Role:

On behalf of our client, Swim Recruiting is seeking a new Office Administrator. The Administrator will report into the CEO, and will directly support the CEO, as well as the Controller, and 2 other senior individuals.
The Office Administrator will be responsible for the following:

Scheduling and calendar management for 4 senior leaders
Prepare meeting materials and agendas
Accounts Payable and Expense Reports. Processing around 20 invoices a week on average, with support from the Controller. These tasks will take around 10 to 15 hours a week, on average.
Maintain administrative files and records, including contact info for relevant vendors and service providers
Travel coordination, including booking flights, sourcing and reserving accommodation, figuring out transportation, and preparing travel itineraries
Order and manage office supplies
Figure out office equipment maintenance and repairs, as needed
Source and research new vendors and service providers
Order catering
Help with event planning
Any and all ad hoc administrative tasks and accounting-related administration that come up at the office!

The successful candidate will be highly organized, detail-oriented, reliable, and proactive in solving problems. This is a dynamic role for someone who thrives in a fast-paced small office environment with shifting priorities!

Who- the Candidate:

We are seeking a very organized and detail-oriented administrative professional with 3+ years of relevant work experience in a small office.
Qualifications and Experience

Experience “wearing many hats” in a small office environment, for example, an investment firm, small real estate firm (such as a REIT), accounting firm, law firm, junior mining company, family office, executive office, etc.
Experience administratively supporting multiple executives or senior professionals, ideally with experience supporting a CEO and/or an Accounting & Finance leader.
At least 1 year of hands-on Accounts Payable experience, including invoice processing, payment administration, receipts, expense reports, and similar accounting administration (the Administrator will be processing around 20 AP invoices a week, on average- with guidance & oversight from the Controller).
Strong Microsoft Outlook, Word, Excel, Teams, and general Microsoft Office skills.
Experience with calendar management and complex scheduling.
Experience booking domestic and international travel.
Strong written and verbal communication skills.
Excellent attention to detail.
Strong organizational and document-management skills.
Comfort working with technology and maintaining information within administrative, accounting, property & real estate management, CRM, or similar software platforms.
Post-secondary degree is preferred.

Personal Attributes:

Naturally very organized, with ability to help others at the office also get more organized
Mature and grounded.
Friendly and professional.
Resourceful and proactive.
Reliable and discreet.
Comfortable taking ownership and demonstrating initiative- the new Administrator can really make turn this job into a very, very important part of the office!
Willing to handle both important ad hoc assignments and routine administrative work on the same workday

How Much:

Base salary commensurate with level of skills, amount and relevance of office administration and AP work experience, and overall qualifications. There is currently a wide salary range of $60,00 to $80,000. Plus: benefits, paid vacation, etc. Please discuss your total compensation expectations in further detail with SWIM.

Where:

Vancouver, BC. Based in a nice area of town, outside of the downtown core, accessible by foot, bike, transit, or car. Full-time role requiring some flexibility based on schedules, priorities, and occasional time-sensitive needs. Typically the Administrator will have an 8-hour workday (8am to 4pm, 8:30am to 4:30pm, or 9am to 5pm)

When & How to Apply:

Swim Recruiting will be presenting the profiles of short-listed candidates directly to the hiring team. If you already have a Recruiter at SWIM, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit ‘APPLY’ to send us your resume. Cover letters are welcome, but not required. Thank you!

Quick apply

Refine Your Search

junior administrator jobs in vancouver, bc

Office Administrator

Office Admin/Junior Accountant

Project Manager

Construction Estimator

Junior IT Operations Administrator

Junior Securities Admininistrator

IT Specialist

Jr. Accounting Administrator-12 month Contract-Maternity Leave Coverage

Junior Security Administrator

Imaging Research Specialist

Senior Accountant (Temporary Full-Time)

Imaging Research Specialist

Senior Virtualization and Storage Administrator

Project Manager

Cloud Infrastructure Engineer

Estimator

Senior Associate Director, Gift & Estate Planning-1

Senior Associate Director, Gift & Estate Planning-2

Water Resources Engineer

Acoustical Consultant

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