Vancouver Bc Administrative assistant volunteer position Jobs – 41 Openings This Week

Executive Assistant to the CEO
Confidential —Vancouver, BC
- $70,000–$80,000 a year
- Overtime
- CRM software
- English
- Microsoft Office
Quick apply
Administrative Assistant, Registration
Engineers and Geoscientists BC —Burnaby, BC
- $55,500–$62,000 a year
- Full-time
- Hybrid work
- Microsoft Office
- Administrative experience
- Bachelor's
Assistant Cook Instructor
Dan's Legacy Foundation —New Westminster, BC
- $24–$25 an hour
- Weekends as needed
- Management
- Sanitation
- Microsoft Office
- Store discount
- Disability insurance
Quick apply
1d
Program Administrative and Communications Assistant
Canadian Mental Health Association —Vancouver, BC
- $26.27–$27.99 an hour
- Overtime
- Marketing
- Writing skills
- Microsoft Office
1d
Medical Office Assistant (MOA) - Care for Newcomers Clinic - Casual
Vancouver Coastal Health —Vancouver, BC
- $27.84–$29.72 an hour
- Customer service
- Writing skills
- Medical office experience
- Wellness program
- Dental care
Program Administrative Assistant, Addiction Services - HIV
Vancouver Coastal Health —Vancouver, BC
- $30.55–$32.39 an hour
- Word processing
- Writing skills
- Databases
- Wellness program
- Dental care
Administrative Assistant
Vancouver Coastal Health —Vancouver, BC
- $20.50–$22.64 an hour
- Full-time
- Word processing
- High school diploma or GED
- Math
- Wellness program
- Dental care
Program Support Assistant
Vancouver Coastal Health —Vancouver, BC
- $27.26–$29.16 an hour
- Full-time
- Microsoft Word
- Administrative experience
- High school diploma or GED
- Wellness program
- Dental care
4d
Program Assistant (Office Admin) - OSI Clinic Vancouver
Vancouver Coastal Health —Vancouver, BC
- $29.72 an hour
- Word processing
- High school diploma or GED
- Typing
- Wellness program
- Dental care
12d
Program Administrative and Communications Assistant
Canadian Mental Health Association BC Division —Vancouver, BC
- $26.27–$27.99 an hour
- Overtime
- Hybrid work
- Marketing
- Writing skills
- Microsoft Office
Quick apply
1d
Mental Health Program Assistant (Office Administration/Clerical/MOA)
Vancouver Coastal Health —North Vancouver, BC
- $26.42–$28.25 an hour
- Full-time
- Word processing
- Computer literacy
- Administrative experience
- Wellness program
- Dental care
Administrative Assistant 1
Vancouver Coastal Health —Vancouver, BC
- $25.27–$33.17 an hour
- Full-time
- Word processing
- Databases
- Administrative experience
- Wellness program
- Dental care
3d
Program Assistant (Office Admin), Vancouver Community MHSU - Casual Pool
Vancouver Coastal Health —Vancouver, BC
- $26.42–$28.25 an hour
- Writing skills
- High school diploma or GED
- Front desk
- Wellness program
- Dental care
Assistant Program Coordinator - Community Recreation
City of New Westminster —New Westminster, BC
- $35.60–$41.93 an hour
- Full-time
- Hybrid work
- CPR Certification
- Management
- Customer service
1d
Analyst/Administrative Assistant
Vancouver Coastal Health —Richmond, BC
- $29.89–$39.24 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Access
- Wellness program
- Dental care
4d
Travel Clinic Assistant (Medical Office Assistant (MOA))
Vancouver Coastal Health —Vancouver, BC
- $26.42–$28.25 an hour
- Temporary
- Microsoft Word
- High school diploma or GED
- Math
- Wellness program
- Dental care
Postgraduate Scheduling Assistant
University of British Columbia —Vancouver, BC
- $4,739–$5,102 a month
- Full-time
- Microsoft Word
- Microsoft Outlook
- Databases
1d
Casual/On-Call Peer Support Worker
The Salvation Army —Vancouver, BC
- $26.85–$27.60 an hour
- Part-time
- Microsoft Word
- CPR Certification
- Microsoft Outlook
Administrative Assistant (Evergreen)
Raymond James Financial, Inc. —Vancouver, BC
- $45,000–$50,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- CRM software
- Employee stock purchase plan
- Tuition reimbursement
Assistant, Human Resources
YMCA BC —Vancouver, BC
- $54,000–$56,300 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
- Dental care
- Employee assistance program
Quick apply
4d

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Executive Assistant to the CEO

Confidential
Vancouver, BC

Quick apply

Job details

Permanent | Full-time
$70,000–$80,000 a year

Qualifications

CRM software
Zoom
Post-secondary education
Administrative support experience
English
Microsoft Office
Databases
Administrative experience
Project management
Calendar management
Customer service orientation
Organizational skills
Computer skills
Clerical experience
Executive support experience
Business
Credit card reconciliation
Office experience

Full job description

Job Overview

We are a well-established non-profit organization seeking an experienced, senior-level Executive Assistant to provide high-level support to our CEO and Board of Directors. This is a full-time role for a candidate who wants meaningful responsibility at the center of a fast-moving, mission-driven organization.

This is a rewarding role, and it is also a demanding one. The right candidate is energized by variety, comfortable moving between executive support and formal governance work, and genuinely enjoys operating in a fast-paced environment.

You will need to work effectively both independently and as part of cross-departmental teams and have flexibility in your schedule, including availability outside standard business hours for Board and committee meetings, organizational events, and the CEO's needs. In exchange, this role offers real breadth and influence: you will sit close to executive decision-making and Board governance, and your work will be visible and valued at the highest levels of the organization.

Position Summary:

The Executive Assistant plays a pivotal role in advancing the organization's mission by providing seamless, high-level support to the CEO while also serving as administrative support for the Board and committees. This position optimizes the CEO's effectiveness through expert management of their calendar, travel, and communications, and ensures the Board of Directors and its committees are supported with polished, well-organized, and timely materials. The role requires navigating sensitive professional, organizational, and personal matters with confidentiality and sound judgment, enabling the CEO and the Board to focus on advancing the organization's vision and mission.

Key Responsibilities:

Executive Support to the CEO

Manage the CEO's complex calendar, scheduling meetings, prioritizing engagements, coordinating with stakeholders, and ensuring optimal time management.
Lead meeting coordination for the CEO, including agenda preparation, minute-taking, reminders, and tracking of follow-up items.
Manage the CEO's travel schedule, including flights, transportation, and accommodation, and produce detailed itineraries.
Coordinate expenses for the Executive Office, including monthly credit card reconciliations, accounts payable vouchers, and cheque exchanges for volunteers.
Receive and screen incoming and outgoing communications to and from the CEO, including mail, phone calls, walk-in visitors, and email.
Support the CEO's leadership roles on external peer networks and sector associations.
Coordinate inter-departmentally on detailed travel itineraries for VIP visitors.
Handle personal and sensitive matters on behalf of the CEO with discretion and attention to detail.

Board & Committee Governance Administration

For all Board and committee governance work, the Executive Assistant takes direction from the Head of Governance.

Own the full administrative lifecycle of Board and committee meetings, including scheduling, invitations, virtual meeting set-up, catering, and room bookings.
Prepare and distribute Board and committee meeting materials, including agendas, briefing notes, and reports.
Draft and format Board and committee meeting minutes and maintain accurate governance records and archives.
Track action items and follow up on outstanding materials as needed.
Maintain Board and committee onboarding materials, governance documents, and reference templates.
Maintain a centralized Board information portal or shared drive, keeping materials current and easy to access.
Support Board retreats and in-person meetings, including logistics, materials, and scheduling.

Qualifications:

Fluent, professional-level verbal and written English.
A minimum of 5 years of experience supporting senior executives (C-suite or equivalent) in a fast-paced organization.
Demonstrated experience supporting a Board of Directors or governing committees, including meeting logistics, minute-taking, and governance documentation.
Strong customer service orientation and the ability to engage with people at all levels, calmly and professionally.
Demonstrated advanced computer skills (Microsoft 365, Zoom, PDF editors, CRM databases, and comparable tools).
Exceptional organizational and project management skills, with the ability to manage a large volume of work and a variety of priorities.
Proven ability to work independently, exercising sound judgment and initiative, while also contributing effectively as part of cross-departmental teams.
A high degree of tact, discretion, and confidentiality.
Drive and flexibility to work outside standard business hours as needed, including evenings and weekends, and to be reachable for the CEO outside of standard hours when required.

Assets:

Prior experience in a non-profit, membership, or governance-driven organization.
Post-secondary education or professional training in business administration, governance, or a related field.

Compensation & Benefits:

Salary: $70,000 to $80,000 CAD annually, commensurate with experience.
Overtime and time in lieu: Hours worked outside the standard work week are compensated through a combination of overtime pay and time in lieu, in addition to base salary.
Schedule: Full-time, based on a standard 37.5-hour work week (9:00 am – 5:00 pm Mon-Fri), with regular flexibility required outside standard hours.
Extended health: Comprehensive extended health plan.
Retirement savings: Group RRSP with employer matching up to 5%.
Work location: In-person, Vancouver, BC.

This position provides an engaging opportunity for a detail-oriented professional eager to support executive leadership while contributing to the overall success of the organization.

Pay: $70,000.00-$80,000.00 per year

Work Location: In person

Quick apply

Refine Your Search

administrative assistant volunteer position jobs in vancouver bc

Executive Assistant to the CEO

Administrative Assistant, Registration

Assistant Cook Instructor

Program Administrative and Communications Assistant

Medical Office Assistant (MOA) - Care for Newcomers Clinic - Casual

Program Administrative Assistant, Addiction Services - HIV

Administrative Assistant

Program Support Assistant

Program Assistant (Office Admin) - OSI Clinic Vancouver

Program Administrative and Communications Assistant

Mental Health Program Assistant (Office Administration/Clerical/MOA)

Administrative Assistant 1

Program Assistant (Office Admin), Vancouver Community MHSU - Casual Pool

Assistant Program Coordinator - Community Recreation

Analyst/Administrative Assistant

Travel Clinic Assistant (Medical Office Assistant (MOA))

Postgraduate Scheduling Assistant

Casual/On-Call Peer Support Worker

Administrative Assistant (Evergreen)

Assistant, Human Resources

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