vancouver bc administrative assistant volunteer position Jobs – 57 Openings This Week

Admissions Assistant
Collingwood School —West Vancouver, BC
- $44,000 a year
- Evenings as needed
- Microsoft Excel
- Databases
- Recruiting
- Employee assistance program
Quick apply
7d
Administrative Assistant
Associated Engineering —Vancouver, BC
- $62,000–$75,000 a year
- Overtime
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Paid time off
Junior Development Assistant - Canada Summer Jobs - 1 Position
BCSPCA —Vancouver, BC
- $22 an hour
- Temporary
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
6d
Program Assistant (Office Admin), Mental Health & Substance Use
Vancouver Coastal Health —Vancouver, BC
- $24.76–$26.38 an hour
- Temporary
- Writing skills
- High school diploma or GED
- Medical terminology
- Wellness program
- Dental care
7d
Office Assistant – Canada Summer Jobs
Covenant House Vancouver —Vancouver, BC
- $19.20 an hour
- Administrative experience
- Accounting
- Organizational skills
Summer Student Jobs - Administrative Assistant
Community Mental Wellness Association of Canada —Richmond, BC
- $18.25 an hour
- Seasonal
- Microsoft Word
- Google Suite
- English
- Flexible schedule
Quick apply
Canada Summer Job 2026 . Office Administrative Assistant
Kitsilano Neighbourhood House —Vancouver, BC
- From $23.38 an hour
- Weekends as needed
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
8d
Program Support Assistant
Vancouver Coastal Health —Richmond, BC
- $27.26–$29.16 an hour
- Monday to Friday
- Microsoft Word
- Microsoft Excel
- Administrative experience
- Wellness program
- Dental care
Administrative Assistant
Vancouver Coastal Health —Vancouver, BC
- $20.50–$22.64 an hour
- Full-time
- Medical office experience
- High school diploma or GED
- Front desk
- Wellness program
- Dental care
Program Assistant - Mental Health & Substance Use (Medical Transcription)
Vancouver Coastal Health —Vancouver, BC
- $29.72 an hour
- Temporary
- High school diploma or GED
- Typing
- Wellness program
- Dental care
12d
Program Assistant (Office Admin), Community Mental Health Substance Use
Vancouver Coastal Health —Vancouver, BC
- $24.76–$26.38 an hour
- Full-time
- High school diploma or GED
- Front desk
- Medical terminology
- Wellness program
- Dental care
8d
Clinical Administrative Secretary / Office Manager
Vancouver Coastal Health —Vancouver, BC
- $32.39 an hour
- High school diploma or GED
- Typing
- Wellness program
- Dental care
5d
Audiology Program Assistant
Vancouver Coastal Health —Vancouver, BC
- $24.76–$26.38 an hour
- Full-time
- Administrative experience
- High school diploma or GED
- Medical terminology
- Wellness program
- Dental care
7d
Administrative Assistant (Evergreen)
Raymond James Financial, Inc. —Vancouver, BC
- $45,000–$50,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee stock purchase plan
- Tuition reimbursement
Administrative Assistant - Cat 4 (Temp)
B.C. College of Nurses and Midwives —Vancouver, BC
- $66,651.07 a year
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Designated paid holidays
- Employee assistance program
14d
Administrative Assistant / Legal Assistant – Child Protection
Lawson Lundell —Vancouver, BC
- $58,000–$65,000 a year
- Contract
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Paid time off
Quick apply
Undergraduate Programs Assistant
University of British Columbia —Vancouver, BC
- $4,449–$4,676 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
2d
Program Assistant - Mental Health & Substance Use (MOA/Medical Transcription)
Vancouver Coastal Health —Vancouver, BC
- $26.42–$28.25 an hour
- Temporary
- Writing skills
- High school diploma or GED
- Medical terminology
- Wellness program
- Dental care
8d
Undergraduate Programs Assistant
UBC Faculty of Forestry —Vancouver, BC
- $4,449–$4,676 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
2d
Research Assistant
University of British Columbia —Vancouver, BC
- $4,333.86–$5,155.61 a month
- Full-time
- Microsoft Word
- Microsoft Excel
- High school diploma or GED
7d

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Admissions Assistant

Collingwood School -
West Vancouver, BC

Quick apply

Job details

Contract
$44,000 a year
7 days ago

Qualifications

Google Docs
Microsoft Excel
Databases
Recruiting
Business

Full job description

We are looking for an experienced Admissions Assistant to join our school. This is an essential role within the Enrolment Department and provides high-level administrative support to the team throughout the JK-Grade 11 admissions cycle. This position runs from September 1, 2026 to February 26, 2027. The role follows a full-time schedule, with working hours from Monday to Friday, 8:00 AM to 4:00 PM. This is a 6-month contract position with total compensation of $22,000, along with a monthly stipend of $200 in lieu of benefits. You will also be eligible to access our Employee Assistance Program (EAP).

Responsibilities

Provides support across our two campuses related to JK-Grade 11 Admissions and Enrolment.
Acts as the first point of contact for the Enrolment Office, responding to initial phone and email inquiries from prospective families with professionalism and clarity.
Schedules campus visits, manages automated e-reminders, and assists with timely follow-up communications.
Greets prospective families during campus visits and events, maintaining polished and welcoming professional conversation to provide a positive first impression of the School community.
Handles sensitive and confidential applicant documents with high discretion, ensuring all records are organized and stored in strict accordance with School policy and BCMOE compliance standards.
Assists in on-site execution of major Admissions events, including New Student Day, Open Houses, tours, interviews and assessment sessions.
Coordinates "behind-the-scenes" logisticsfor meetings and events, including the organization of materials, catering, and venue setup.
Liaises with internal departments to ensure all event requirements are met.
Supports the Enrolment team by preparing and organizing necessary documentation and candidate files.
Maintains high standards of data accuracy for all applicant records, ensuring compliance with BC Ministry of Education (BCMOE) requirements.
Tracks and organizes Admissions statistics related to inquiry trends.
Supports the Admissions Ambassador program by helping coordinate student and parent volunteers for tours and School events.
Tracks office inventory, including stocking, organizing and replenishment of recruitment supplies.
This role requires occasional flexibility to support the School community during evening and Saturday events.

Required qualifications

Ability to maintain a polished, welcoming, and professional demeanor when engaging with prospective families, faculty, and students.
Proficiency in drafting clear, professional emails and handling high volume phone inquiries with courtesy and accuracy.
Comfort working with a diverse community of local and international families, demonstrating empathy and a service-oriented mindset.
Proven ability to manage multiple administrative tasks simultaneously, with a high degree of attention to detail and accuracy.
Ability to handle sensitive and confidential student records with total discretion and an understanding of privacy standards (BCMOE requirements).
Experience using Google Docs, Excel, Calendar management software and a quick ability to learn school specific CRM or database software (Veracross).
Willingness to provide "hands-on" logistical support, including setting up materials, coordinating catering, and assisting with the smooth flow of large-scale events.
A proactive team player who is comfortable liaising across different departments (Maintenance, Communications, Events) to achieve shared goals.
Ability to remain calm and responsive in a fast-paced environment, particularly during "peak" admissions seasons.
Flexibility to work occasional evenings or Saturdays to support key events like Open Houses or Assessment Days.
Currently enrolled in a recognized post-secondary program (Business Administration, Communications, Social Sciences, or Education preferred).
Successful completion of a Criminal Record Check (vulnerable sector) is mandatory for working in a school environment.
Canadian residency and legally entitled to work in Canada

Our “Must Haves”

Respect, dignity and inclusion for all members of the community
Collaborative mind-set and courageous approach to adversity
Demonstrated communications skills (oral and written)
Creative “out-of-the-box” thinker
Flexible and adaptable and embraces change
Proven work ethic with utmost integrity
Enthusiasm, eagerness and genuine interest in all aspects of the school’s success
Self-awareness, with a desire for constant self improvement (goal-oriented)

Futures start here. If this role is a good fit, we would love to hear from you! Please submit a cover letter detailing your suitability for the position along with your resume, including three employment references by June 12, 2026.

We sincerely thank all applicants for your interest; however, only shortlisted candidates will be contacted.

Please visit our website for more information about our school.

Pay: $44,000.00 per year

Benefits:

On-site gym
On-site parking

Work Location: In person

Quick apply

Refine Your Search

administrative assistant volunteer position jobs in vancouver bc

Admissions Assistant

Administrative Assistant

Junior Development Assistant - Canada Summer Jobs - 1 Position

Program Assistant (Office Admin), Mental Health & Substance Use

Office Assistant – Canada Summer Jobs

Summer Student Jobs - Administrative Assistant

Canada Summer Job 2026 . Office Administrative Assistant

Program Support Assistant

Administrative Assistant

Program Assistant - Mental Health & Substance Use (Medical Transcription)

Program Assistant (Office Admin), Community Mental Health Substance Use

Clinical Administrative Secretary / Office Manager

Audiology Program Assistant

Administrative Assistant (Evergreen)

Administrative Assistant - Cat 4 (Temp)

Administrative Assistant / Legal Assistant – Child Protection

Undergraduate Programs Assistant

Program Assistant - Mental Health & Substance Use (MOA/Medical Transcription)

Undergraduate Programs Assistant

Research Assistant

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