Officer, Grants Administration, Research
BC Cancer
Vancouver, BC
This position advises, informs and provides direction to scientists and clinician-scientists and professional practice staff on issues related to research grants and contracts. The Officer, Grants Administration ensures the consistent reporting of grants through the University of British Columbia (UBC) Research Information System (RISe) which includes collecting, tracking, compiling and reporting on grants and contracts that currently exist within BC Cancer. The Officer, Grants Administration identifies key stakeholders of the BC Cancer Research Program and partner academic institutions and develops and maintains collaborative relationships. This role provides reports on planning, compliance, and operational processes which are fundamental to identifying future growth factors. The responsibilities include providing information to scientists, the institution, academic and health authority administrations on financial and procedure issues relating to research grants and contracts, coordinating the preparation process of grants, and the development of processes and procedures related to the submission of grant related documentation. This position also supports and collaborates with senior leaders and management teams to facilitate the implementation of cost effective initiatives, and strategies to assist in attaining the core business goals.
What you’ll do
- Coordinate the provincial administration of research grants and contracts from granting agencies and other sources internal and external to PHSA. This includes coordinating, tracking and entering grant application details into databases; reviewing research awards from external agencies to ensure conformity to budgets; and interpreting financial implications of granting agency award notices. This includes ensuring expenses match grant approval, following up with Grant Administrator(s) to resolve any issues and approving any further changes.
- Develop processes that ensure consistent policies and procedures in grant application and reporting. Analyze the current Research Information System (RISe) and collaborates with Grant Administrators, Universities and other stakeholders to identify research grant requirement needs. Develop a database and creates tables and queries to assist in reporting grant information and statistics to stakeholders, recommends changes to existing systems internally and externally and implements new processes.
- Provide direction and framework for program and department grant administrators to ensure the budget summaries and account information are up-to-date and in compliance with funding agency guidelines. Monitor and review administrative expense accounts, salary support awards, and fellowship and studentship awards and ensures accounts are coded appropriately and paid out. Assist the research departmental managers in preparing written grant proposals by providing updated budget summaries and cost projections
- Provide training and direction to PHSA’s provincial research community on the requirements for the establishment of research accounts and post-award procedures.
- Develop the grant application process manual and follows up with staff to ensure policies and procedures are understood and adhered to. Is the central point of contact for any issues relating to grant application, expenditures and reporting.
What you bring
Qualifications:
- A level of education, training, and experience equivalent to a Bachelor’s degree in accounting or project management plus a minimum of five (5) years recent related experience including at least two (2) years experience in a leadership role in a multi government institutional setting.
- Demonstrates a commitment to beginning and/or continuing their personal learning journey related to Indigenous-specific racism and dismantling systems of oppression, as well as addressing racism more broadly. Shows willingness to articulate and share their learning experiences to contribute to a culture of motivation and inspiration among peers.
- Demonstrates foundational knowledge of the social, economic, and political realities of settler-colonialism and its impacts on Indigenous peoples and equity-deserving groups within social and health contexts. Understands the impact of social determinants of health-on-health outcomes. Shows a commitment to learning about and upholding legislative obligations and provincial commitments outlined in foundational documents such as the Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place: Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan, Remembering Keegan: A First Nations Case Study, the BC Human Rights Code, Anti-Racism Data Act, and the Distinctions Based Approach.
Core Competencies:
- Brings an understanding of the Indigenous specific racism and the broader systemic racism that exists in the colonial health care structure and has demonstrated leadership in breaking down barriers and ensuring an environment of belonging. Embed Indigenous Cultural Safety and Humility into all aspects of work. This means creating an environment where Indigenous patients feel respected, valued, and understood. Foster trust through respectful communication, active listening, and honoring equity-deserving people's perspectives on health and wellness. Commit to ongoing education and training on Indigenous health issues, cultural safety, and DEI principles. Participate in workshops, cultural immersion experiences, and continuous professional development to stay informed and responsive to equity-deserving groups. Provide patient-centred care that respects Indigenous ways of knowing and healing, respects BIPOC experiences and world views ensuring that care plans are culturally relevant and holistic.
- Knowledge of social, economic, political and historical realities of settler colonialism on Indigenous Peoples and familiarity with addressing Indigenous-specific anti-racism, anti-racism and Indigenous Cultural Safety and foundational documents and legislative commitments (The Declaration Act, the Declaration Action Plan, TRC, IPS, Remembering Keegan, etc.).
You have:
- Knowledge of guidelines and policies associated with national and international granting and funding bodies and experience working with these processes.
- Ability to advise, instruct, and supervise administrative grant personnel in grant submission practices.
- Strong understanding of grant applications and accounting practices required to ensure compliance with funding agency guidelines.
- Advanced knowledge of database management including database structures and ability to develop database tables and queries. Expertise in use of Microsoft Office suite of applications (e.g. Access, Excel, Word, PowerPoint and Microsoft Project).
- Superior organizational and leadership skills. Ability to prioritize and work under pressure. High level of analytical accuracy, thoroughness and dependability.
- A demonstrated ability to communicate effectively, both verbally and in writing. An advanced knowledge of software programs for word processing, financial reporting and project/budget management applications.
- Demonstrates a commitment to beginning and/or continuing their personal learning journey related to Indigenous-specific racism and dismantling systems of oppression, as well as addressing racism more broadly. Shows willingness to articulate and share their learning experiences to contribute to a culture of motivation and inspiration among peers.
- Demonstrates foundational knowledge of the social, economic, and political realities of settler-colonialism and its impacts on Indigenous peoples and equity-deserving groups within social and health contexts. Understands the impact of social determinants of health-on-health outcomes. Shows a commitment to learning about and upholding legislative obligations and provincial commitments outlined in foundational documents such as the Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place: Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan, Remembering Keegan: A First Nations Case Study, the BC Human Rights Code, Anti-Racism Data Act, and the Distinctions Based Approach.
What we bring
Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.
- Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
- Access to professional development opportunities through our 2,000+ in-house courses including a range of experience level, profession-specific, or other essential training on Indigenous Cultural Safety; Indigenous-specific anti-racism; Diversity, Equity, Inclusion and accessibility, mental health and well-being, and more
- Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
- Annual statutory holidays (13) with generous vacation entitlement and accruement.
- PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
- Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.
Job Type: Temporary, Full-Time (Until May 31, 2028)
Salary Range: $76,111- $109,409/year. The starting salary for this position would be determined with consideration of the successful candidate’s relevant education and experience and would be in alignment with the provincial compensation reference plan. Salary will be prorated accordingly for part time roles.
Location: 675 West 10th Avenue, Vancouver BC V5Z 1G1
Applications will be accepted until position is filled.
Hours of Work: Monday to Friday: 0830-1630
Requisition Number: 198297E
What we do
BC Cancer provides comprehensive cancer control for the people of British Columbia.
BC Cancer is part of the Provincial Health Services Authority (PHSA).
(PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose.
Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services.
PHSA and BC Cancer are committed to anti-racism and equity in our hiring and employment practices. With learning and compassion, we are addressing existing inequities and barriers throughout our systems. PHSA is seeking to create a diverse workforce and to establish an inclusive and culturally safe environment. We invite applications and enquiries from all people, particularly those belonging to the historically, systemically, and/or persistently excluded groups identified under the B.C. Human Rights Code.
One of PHSA’s North Star priorities is to eradicate Indigenous-specific racism, which includes ongoing commitments to Indigenous recruitment and employee experience as well as dismantling barriers to health care employment at every level. We welcome Indigenous individuals to apply and/or contact the Sanya’k̓ula Team (Indigenous Recruitment & Employee Experience) for support at [email protected].
Indigenous-specific anti-racism initiatives are rooted in addressing the unique forms of discrimination, historical and ongoing injustices, and exclusion faced by Indigenous peoples. These initiatives align with an Indigenous rights-based approach, recognizing the inherent rights and title of BC First Nations and self-determination of all First Nations, Inuit and Métis communities. PHSA is mandated to uphold legislative obligations and provincial commitments found in the foundational documents including the Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan and Remembering Keegan: A First Nations Case Study.
Attention current employees of PHSA:
You must apply via your internal profile at http://internaljobs.phsa.ca.
The internal job posting expires on May 8, 2026, and will no longer be accessible. If the internal job posting has expired, please e-mail [email protected] with the six-digit job requisition number and your PHSA employee ID number to be considered as a late internal applicant. Please do not apply for the external job posting.
If you have not yet set up an internal profile, please e-mail [email protected] with your PHSA employee ID number to obtain your temporary password. Our business hours are Monday-Friday 8:30am-4:30pm, excluding Statutory Holidays and a Help Desk Representative will respond to you with 1-2 business days.
If you are not a current employee of PHSA and require assistance with your application, please contact the External Careers team at [email protected].
