Overview
We are seeking a dynamic and highly organized Licensed Executive Assistant, Client Care and Real Estate Sales Associate to join our vibrant team. This role offers an exciting opportunity to support the Team, while actively engaging in client relationship management and real estate sales activities. The ideal candidate will be a proactive communicator with exceptional organizational skills, ready to drive success through meticulous administrative support, strategic marketing, and personalized client service. If you thrive in a fast-paced environment and are passionate about real estate and customer care, this position is perfect for you!
Location: Downtown Vancouver / Coal Harbour
Company: RE/MAX
Job Type: Full-time
Compensation: $60,000–$120,000+ per year
Base salary + commission splits + performance bonuses
About the Opportunity
We are looking for an experienced licensed real estate professional to join our established Vancouver team in a unique hybrid position combining:
- Executive support
- Real estate administration
- Transaction and listing coordination
- Client servicing
- Prospecting and business development
- Licensed real estate sales
This is not a traditional administrative-assistant position.
While organization and executive support are an important part of the role, you will also have real opportunities to:
- Co-list properties
- Work with buyers
- Take on team-generated clients
- Prospect for new business
- Generate your own clients
- Participate in listing appointments
- Conduct buyer consultations
- Negotiate transactions
- Earn meaningful commission income in addition to your salary
You will also have the support of a virtual administrative assistant, so you will not be expected to personally complete every routine administrative task.
Part of your responsibility will be to manage, delegate to and review the work of the virtual assistant, allowing you to focus more of your time on clients, transactions, prospecting and higher-value work.
For the right person, this position offers the stability of a salaried role with the income potential and excitement of real estate sales.
Duties
- Provide comprehensive administrative support to senior real estate professionals, including calendar management, appointment scheduling, and document preparation.
- Manage client communications promptly and professionally via phone, email, and in person to ensure exceptional customer service experiences.
- Develop and implement marketing strategies for property listings, including social media promotion, email campaigns, and open house coordination.
- Negotiate offers and contracts on behalf of clients, ensuring favorable terms while maintaining transparency throughout the process.
- Maintain detailed records of transactions, client interactions, and property details to ensure accuracy and compliance.
- Support multilingual clients by providing translation services or bilingual communication when necessary to enhance client satisfaction.
Qualifications
- Proven experience in administrative roles within real estate or property management environments.
- Strong communication skills with the ability to negotiate effectively and build lasting client relationships.
- Familiarity with marketing techniques specific to real estate sales and property promotion.
- Excellent organizational skills with the ability to manage multiple priorities simultaneously.
- Demonstrated ability to work independently while collaborating seamlessly with team members.
About the Opportunity
We are looking for an experienced, licensed real estate professional to join our established Vancouver team in a unique hybrid position combining:
- Executive support
- Real estate administration
- Transaction and listing coordination
- Client servicing
- Prospecting and business development
- Licensed real estate sales
This is not a traditional administrative-assistant position.
While organization and executive support are an important part of the role, you will also have real opportunities to:
- Co-list properties
- Work with buyers
- Take on team-generated clients
- Prospect for new business
- Generate your own clients
- Participate in listing appointments
- Conduct buyer consultations
- Negotiate transactions
- Earn meaningful commission income in addition to your salary
You will also have the support of a virtual administrative assistant, so you will not be expected to personally complete every routine administrative task.
Part of your responsibility will be to manage, delegate to and review the work of the virtual assistant, allowing you to focus more of your time on clients, transactions, prospecting and higher-value work.
For the right person, this position offers the stability of a salaried role with the income potential and excitement of real estate sales.
Compensation & Earning Potential
Expected total compensation:
$60,000–$120,000+ annually
Compensation consists of:
- Competitive base salary
- Quarterly performance bonuses
- Commission splits on team-provided clients personally handled by you
- Commission splits on self-generated clients
- Incentives for qualified opportunities generated through prospecting
- Opportunities to co-list and co-represent clients
- Additional earning opportunities as your responsibility and production grow
A strong performer who actively participates in prospecting, buyer representation and sales should have the opportunity to earn materially above the base salary.
Additional Benefits
- Health and dental benefits
- On-site parking
- Standard office and transaction/deal fees paid by the team
- Private desk in an upscale downtown Vancouver office
- Existing database and lead opportunities
- Virtual administrative support
- Established listings and client base
- Direct mentorship from a top-producing Realtor with more than 18 years of experience
What the Role Looks Like
The position is intended to be approximately:
35–40% Executive & Administrative Coordination
You will help keep the business organized and moving efficiently, but you will also have virtual administrative support.
Responsibilities may include:
- Managing the principal agent’s calendar, appointments and important follow-ups
- Coordinating listing and transaction administration
- Monitoring important emails and deadlines
- Managing and delegating tasks to the virtual assistant
- Reviewing the VA’s work for accuracy and completion
- Coordinating photographers, designers, inspectors, lawyers, notaries and other service providers
- Helping ensure important tasks and client commitments do not fall through the cracks
You are expected to manage the workflow, not personally perform every low-value administrative task.
20–25% Listing & Transaction Coordination
- Prepare listing agreements, Contracts of Purchase and Sale, amendments and addenda
- Coordinate DocuSign and electronic signatures
- Upload and maintain MLS listings
- Coordinate showings, inspections, photography and appraisals
- Track subjects, deposits, completion and possession dates
- Communicate with lawyers, notaries, mortgage brokers and cooperating agents
- Help manage transactions from listing or accepted offer through completion
20–25% Sales & Client Representation
This is where the role becomes particularly exciting.
Depending on your experience and performance, you will have opportunities to:
- Work directly with team-provided buyers
- Conduct buyer consultations
- Research and shortlist properties
- Conduct property tours and showings
- Write and negotiate offers
- Assist with listing appointments
- Co-list properties with the team principal
- Help service seller clients
- Conduct open houses
- Take clients through completion and possession
- Build long-term client relationships
As trust and experience develop, we want you taking on more client-facing responsibility — and earning more because of it.
15–20% Prospecting & Business Development
You will have dedicated opportunities to generate additional income through:
- Past-client follow-up
- CRM/database prospecting
- Warm calling
- Cold calling
- Open-house follow-up
- Online lead follow-up
- Geographic farming
- Targeted prospecting campaigns
- Identifying potential sellers
- Booking listing and buyer appointments
- Developing your own sphere and referral business
If your prospecting produces a qualified opportunity that another team member ultimately takes over and closes, there may still be an incentive payable to you.
We want prospecting to be financially rewarding whether you personally handle the resulting client or successfully create an opportunity for the team.
Who We Are Looking For
This role is ideal for a Realtor who likes the business but does not necessarily want the uncertainty or isolation of operating completely independently.
You may be a strong fit if:
- You enjoy being involved in both the business and client sides of real estate
- You are organized and naturally keep things moving
- You enjoy working closely with a high-producing principal
- You want a stable salary without giving up commission income
- You like working with buyers and sellers
- You are comfortable prospecting
- You enjoy learning and want to become a stronger Realtor
- You want exposure to listings, buyers, negotiations, marketing and operations
- You are comfortable delegating and managing a virtual assistant
- You take initiative and solve problems before they become bigger problems
- You enjoy a fast-paced environment
- You communicate confidently with clients and other professionals
- You are looking for a long-term position where your income and responsibility can grow
Requirements
- Active B.C. Real Estate Trading Services license
- Minimum 2 years of post-licensing real estate experience
- Excellent written and spoken English
- Strong understanding of residential real estate transactions
- Own vehicle
- Ability to attend appointments throughout Greater Vancouver
- Ability to work regularly from our downtown Vancouver office
- Strong organizational and computer skills
- Professional communication skills
- Ability to independently manage priorities and deadlines
Assets
Experience with:
- Downtown Vancouver
- Coal Harbour
- West Vancouver
- North Vancouver
- Vancouver West and East
- Commercial Real Estate
- Luxury residential real estate
- Buyer representation
- Listings
- Follow Up Boss or similar CRM
- Managing administrative staff or virtual assistants
- Prospecting and lead conversion
Why Join Our Team?
You will not simply be sitting behind a desk processing paperwork.
You will be closely involved in the operation of an established real estate business and will have the opportunity to learn the business from A to Z:
- Prospecting
- Lead conversion
- Listings
- Marketing
- Buyer representation
- Negotiations
- Contracts
- Transaction management
- Client relationship management
- Business operations
You will receive direct mentorship while also being encouraged to develop your own skills, clients and earning potential.
The goal is to create a position where you have both:
Stability
A salaried role, benefits, team infrastructure, leads, support and an established business.
Upside
Commission income, prospecting incentives, client opportunities, co-listing opportunities and the ability to increase your earnings as your contribution grows.
To Apply
Please send your résumé along with a short introduction explaining:
- Your current real estate experience
- The Greater Vancouver markets you know best
- Your experience working with buyers and sellers
- Your experience with transaction/listing administration
- Your experience prospecting or following up with leads
- Whether you have managed administrative staff or virtual assistants
We are looking for someone who wants to become an important long-term member of the team.
Join us in delivering outstanding client care while supporting our team’s success! This paid position offers a rewarding environment where your skills will directly contribute to helping clients find their perfect homes while advancing your career in real estate sales and administration.
Pay: $60,000.00-$120,000.00 per year
Benefits:
- Dental care
- On-site parking
Experience:
- Real Estate Trading Services: 2 years (required)
Language:
- English Fluently (required)
Licence/Certification:
- Real Estate Trading Services License (required)
Work Location: Hybrid remote in Vancouver, BC V6G 2S3
