Vancouver Bc Senior administrative coordinator Jobs – 68 Openings This Week

Medical Office Coordinator and Stakeholder Relations
Medical Clinic - Kitsilano —Vancouver, BC
- $55,000–$65,000 a year
- Full-time
- Inventory management
- Medical office experience
- Microsoft Office
- Store discount
- Dental care
Quick apply
6d
Senior Service Coordinator
Confidential —Burnaby, BC
- $60,000–$70,000 a year
- Full-time
- Microsoft Outlook
- Administrative experience
- Organizational skills
- Dental care
- Vision care
Quick apply
1d
Senior Service Coordinator
Confidential —Port Moody, BC
- $60,000–$70,000 a year
- Full-time
- Microsoft Outlook
- Administrative experience
- Organizational skills
- Dental care
- Vision care
Quick apply
1d
Senior Sales Coordinator (Mandarin Speaking)
Pasona Canada Inc. —Richmond, BC
- $65,000–$90,000 a year
- Full-time
- Inventory management
- Customer service
- ERP systems
Quick apply
13d
Coordinator, Leadership Operations
Vancouver Foundation —Vancouver, BC
- $67,100 a year
- Full-time
- Hybrid work
- Microsoft Office
- Administrative experience
- Continuous improvement
Quick apply
6d
Maintenance & Asset Manager (The Standard Burnaby)
Connective Support Society —Burnaby, BC
- Weekends as needed
- Customer service
- Microsoft Office
- Continuous improvement
Quick apply
Administrative Coordinator
Prompton Real Estate Services Inc. —Vancouver, BC
- $60,000 a year
- Full-time
- Administrative experience
- Front desk
- Communication skills
Quick apply
Office & Admin Coordinator (On-site)
Daiya Foods Inc. —Burnaby, BC
- $50,000–$62,000 a year
- Full-time
- Microsoft Outlook
- Administrative experience
- Analysis skills
Quick apply
Expression of Interest | Executive Assistant | Vancouver
Lululemon —Vancouver, BC
- $59,800–$78,500 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
- Dental care
- Paid time off
Administrative Coordinator
UBC Faculty of Forestry —Vancouver, BC
- $4,594–$4,827 a month
- Full-time
- Microsoft Outlook
- English
- Research
9d
Executive Coordinator
UBC Faculty of Forestry —Vancouver, BC
- $6,143.67–$8,830.25 a month
- Full-time
- English
- Bachelor's
- Travel
2d
Senior Administrative Coordinator (Professional Conduct)
Chartered Professional Accountants of BC —Vancouver, BC
- $51,850–$61,550 a year
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
Client Coordinator, Employee Benefits
HUB International —Vancouver, BC
- Full-time
- Hybrid work
- Customer service
- Analysis skills
- Data entry
- Employee assistance program
14d
Project Coordinator - FTT
TransLink —Metro Vancouver Regional District, BC
- $77,520–$116,280 a year
- Temporary
- Hybrid work
- Computer Science
- Word processing
- Research
- Dental care
HR Coordinator, Senior
Company3 —Vancouver, BC
- $24.00–$28.85 an hour
- Full-time
- Microsoft Outlook
- Travel
- Organizational skills
- Dental care
- Paid time off
8d
Operations Coordinator, Harm Reduction & Substance Use Services - BC Centre for Disease Control
BC Centre for Disease Control —Vancouver, BC
- $76,111–$109,409 a year
- Temporary
- Word processing
- Writing skills
- Master's degree
Coordinator, Education Programs & Communications
UBC Faculty of Forestry —Vancouver, BC
- $6,143.67–$8,830.25 a month
- Full-time
- Research
- Bachelor's
- Training & development
1d
Partner Administrative Assistant (18 month Mat-leave contract)
KPMG —Vancouver, BC
- $47,000–$71,500 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Outlook
- Databases
Ecommerce Fulfillment Associate
Vancouver Canucks LP - Retail PT —Vancouver, BC
- Part-time
- Customer service
- Microsoft Office
- Data entry
Quick apply
Assistant Safety Manager
Surespan —North Vancouver, BC
- $80,000–$110,000 a year
- Monday to Friday
- Microsoft Outlook
- Continuous improvement
- Driving
Quick apply

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Medical Office Coordinator and Stakeholder Relations

Medical Clinic - Kitsilano
Vancouver, BC

Quick apply

Job details

Permanent | Full-time | Contract
$55,000–$65,000 a year
6 days ago

Qualifications

Practice management
Stakeholder engagement
Operations management
Supplier management experience
Inventory management
Customer appointment booking
Medical office experience
Coaching
Employee relations
Administrative support experience
Practice management software
Process improvement
Administrative and business operations experience
Microsoft Office
Performance management
Administrative experience
Hiring
Schedule management
Bachelor's
Team management
Jane App
Client services
Human resources
Customer service orientation
Front desk
Budgeting
Office management
Training & development
Bookkeeping
Standard operating procedures (SOPs)
Delegation
Communication skills
Client interaction
Payroll processing
Team coordination
Stakeholder relationship building
Stakeholder management

Full job description

Medical Office Coordinator and Stakeholder Relations

About Us

This is a physician-led medical office specializing in a long-term, personalized approach to in-office procedures, patient care, and patient education. Procedures are performed or supervised by a doctor. This means better outcomes and a level of safety that only medical expertise can provide, helping patients make decisions with clarity and confidence, not pressure.

What We Are Looking For

This role provides complex operational and administrative leadership, working alongside the clinical team to manage the clinic and represent its interests with patients, suppliers, and other stakeholders. The incumbent manages front desk coverage, schedule, inventory management, and administrative follow-through, and supports payroll and bookkeeping submissions. This role leads a small front desk team and coordinates seasonal schedule management and supply needs of the practice's contractor providers. The position exists to bring stability, consistency, and quiet, dependable execution to the office.

Key Responsibilities

This role calls for someone who blends operational leadership with strong external relationship management.

Oversee the daily operations of the clinic, ensuring the practice runs smoothly and to a high standard. Maintain organized systems, workflows, and procedures, and coordinate with the clinical team for seamless day-to-day operations.
Serve as the clinic's primary point of contact for external stakeholders, patients, suppliers, and partners, building and sustaining strong professional relationships. Represent the clinic's values and standards in all external communications, and support the administrative team in delivering a welcoming, polished experience. Handle concerns with empathy, discretion, and sound judgment.
Manages and delegates office phone line and patient inquiries, ensuring calls are answered by front desk team, voicemails returned the same day, and email and web enquiries handled within two business hours.
Supports the administrative and clinical team, establishing clear expectations while fostering a respectful and positive environment.
Manage staff scheduling and payroll, including shifts, vacation requests, and day-to-day coverage, ensuring appropriate staffing levels and smooth clinic coverage. Coordinate schedule changes and last-minute staffing needs, review timesheets, and support accurate, timely payroll processing.
Steward the clinic's administrative, operational, and financial health, including budgeting, expense tracking, inventory management, and reporting. Identify areas for improvement and lead the implementation of new systems, processes, and practice initiatives.
Assist with hiring, onboarding, training, and employee development with the People and Culture Consultant and HR. Manage performance with coaching and constructive feedback, and address workplace concerns and interpersonal conflicts calmly, fairly, and confidentially.
Identify opportunities to improve efficiency, communication, patient flow, and overall practice performance, including updating KPIs and other performance indicators.
Uphold the highest standards of compliance and confidentiality. Meet healthcare, privacy, employment, and workplace safety requirements. Keep SOPs consistent and current.

The Person We Are Looking For

This position is best suited to someone who is experienced, dependable, and naturally organized. You notice the details, follow through on commitments, and take pride in creating structure and order. You're comfortable managing people and representing the clinic externally, and you're able to have challenging conversations when necessary, while remaining respectful, calm, and fair.

You understand that good leadership isn't simply about completing tasks, it's about creating an environment where people know what's expected of them, feel respected, and are accountable for their responsibilities, and where external partners see the clinic as professional and trustworthy. You're professional and approachable, but you also understand the importance of boundaries and consistency.

You are excited by the opportunity to grow into a senior operational role in a intimate, quality-driven practice, and you want to stay somewhere for years rather than months.

Qualifications

The ideal candidate possesses the following:

Diploma or undergraduate degree in a relevant discipline, or equivalent education, training, or professional experience
3+ years of experience in a in a coordinator, office administrator, or supervisor role, preferably in medical, dental or allied-health private practice, or office/operations management or other customer-service oriented environments
Experience organizing coverage of phone inquiries and converting client inquiries into bookings
Experience owning inventory, including par levels, ordering, and reconciliation
Demonstrated experience managing people, including hiring, performance management, and conflict resolution
Demonstrated experience managing external relationships, vendors, partners, or stakeholders
Experience with budgeting, expense tracking, and administrative reporting
Experience supervising two or more people, including scheduling, delegation, and follow-up
Ability to receive feedback, self-audit, and track and report sustained progress to a supervisor
Willingness to respect diverse perspectives, including perspectives in conflict with one's own
Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion
Highly effective analytical, oral and written communication, organizational, problem-solving, conflict resolution, and interpersonal skills
Ability to exercise leadership, a high degree of judgement, tact, discretion, and initiative in all areas of responsibility
Experience with scheduling software, payroll systems, EMR/practice management systems (Jane), or Microsoft Office is an asset
Experience in dermatology, cosmetic medicine, wellness, or a similar client-focused healthcare environment is an asset
Available Tuesday through Saturday, business hours
A clean criminal record check

What We Offer

A warm, supportive, stable and professional work environment
$55,000–$65,000 base salary, depending on experience
Consistent Sunday and Monday off
Health and dental benefits including paid time off for eligible full-time employees
Opportunities for professional development and learning
Future RRSP matching opportunities

How to Apply

Please submit your current resume and a cover letter outlining your relevant leadership, operations, and stakeholder relations experience, including team management, conflict resolution, scheduling, budgeting, and external communications, and why you believe you would be an excellent fit for our practice.

Along with your cover letter, please answer these three short questions:

Describe how you tracked inventory or supplies in a previous role — the actual mechanics, not the goal.
Why does a Tuesday-to-Saturday schedule work for you, and what would make you want to stay somewhere for several years?
Tell us about a time you had to give a coworker difficult feedback. What did you say, and what happened afterward?

Applications without answers to these three questions will not be reviewed.

Pay: $55,000.00-$65,000.00 per year

Benefits:

Dental care
On-site parking
Paid time off
RRSP match
Store discount
Vision care

Work Location: In person

Quick apply

Refine Your Search

senior administrative coordinator jobs in vancouver bc

Medical Office Coordinator and Stakeholder Relations

Senior Service Coordinator

Senior Service Coordinator

Senior Sales Coordinator (Mandarin Speaking)

Coordinator, Leadership Operations

Maintenance & Asset Manager (The Standard Burnaby)

Administrative Coordinator

Office & Admin Coordinator (On-site)

Expression of Interest | Executive Assistant | Vancouver

Administrative Coordinator

Executive Coordinator

Senior Administrative Coordinator (Professional Conduct)

Client Coordinator, Employee Benefits

Project Coordinator - FTT

HR Coordinator, Senior

Operations Coordinator, Harm Reduction & Substance Use Services - BC Centre for Disease Control

Coordinator, Education Programs & Communications

Partner Administrative Assistant (18 month Mat-leave contract)

Ecommerce Fulfillment Associate

Assistant Safety Manager

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