vaughan on legal secretary Jobs – 11 Openings This Week

Corporate Secretary (Paralegal)
Blue Moon Metals —Toronto, ON
- Full-time
- Communication skills
- Time management
Executive Assistant/Legal Administrator (Toronto Hybrid)
HarperCollins Publishers —Toronto, ON
- $57,000–$65,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Board and Legal Affairs Assistant
Canadian Public Accountability Board —Toronto, ON
- $75,000–$95,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
Quick apply
7d
Director, Board Services & Assistant Corporate Secretary
Scotiabank —Toronto, ON
- Overtime
- Microsoft Powerpoint
- Microsoft Excel
- Research
Executive Advisor, Office of the Chief Executive Officer (Permanent)
Law Society Of Ontario —Toronto, ON
- $139,180–$217,465 a year
- Full-time
- Master's degree
- Bachelor's
- Travel
- Dental care
Quick apply
15h
Legal Counsel
QuadReal Property Group —Toronto, ON
- $150,000–$170,000 a year
- Full-time
- Hybrid work
- AI
- Negotiation
- Dental care
- Paid time off
Senior Law Clerk
Brookfield Asset Management —Toronto, ON
- $120,000–$140,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Corporate Law Clerk
Northland Power —Toronto, ON
- $83,200–$104,000 a year
- Full-time
- Hybrid work
- Organizational skills
- Communication skills
- Wellness program
- Dental care
Corporate Clerk / Paralegal
Banyan Software —Toronto, ON
- $70,000–$90,000 a year
- Hybrid work
- Microsoft Excel
- Project management
- Communication skills
Quick apply
9d
Senior Corporate Law Clerk
Canadian Tire —Toronto, ON
- Full-time
- Microsoft Powerpoint
- Microsoft Outlook
- Research

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Legal Administrative Assistant
Bigdeli Law Professional Corporation —Toronto, ON
Previous experience as a front desk assistant, receptionist, administrative assistant, client intake assistant, or customer service representative is preferred.
$17.60–$22.00 an hour
Quick apply
6d
Legal Assistant/Law Clerk
Romero Law Firm Professional Corporation —Concord, ON
Legal assistant or law clerk accreditation (required). We are looking for a Tort law clerk or legal assistant with at least 3 years' experience handling…
Quick apply

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Director, Governance & Corporate Secretary
Elexicon Energy Inc. —Ajax, ON
The role requires a lawyer with deep governance expertise to oversee statutory and corporate recordkeeping, entity management, shareholder communications, and…
$148,800–$186,000 a year
Quick apply
Secretary
Santos Cesar Law Professional Corporation —Toronto, ON
Experience: Prior experience in secretarial or administrative roles. Organize, filter, and monitor daily appointments — prioritize demands and optimize the…
From $19 an hour
Quick apply

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Corporate Secretary (Paralegal)

Blue Moon Metals
Toronto, ON

Apply Now

Job details

Full-time

Qualifications

Contract management
Paralegal Studies
Document management systems
Communication skills
Time management

Full job description

Employment Type: Full-Time

About the Company

Blue Moon is a junior mining company advancing 5 brownfield polymetallic projects, including the Nussir copper-gold-silver project in Norway, the NSG copper-zinc-gold-silver project in Norway, the Blue Moon zinc-gold-silver-copper project in the United States, , the Springer tungsten-molybdenum project in the United States and the Apex germanium-gallium-copper in the United States.

With operations across multiple jurisdictions, we are seeking a highly organized and detail-oriented Corporate Secretary (Paralegal) to support our Board of Directors and legal function.

Position Summary

The Corporate Secretary (Paralegal) plays a critical role in supporting corporate governance, board administration, and legal operations. This position is responsible for coordinating board activities, maintaining corporate records, and reviewing and managing contracts to ensure compliance with applicable laws, regulations, and internal policies.

Key Responsibilities

Board & Corporate Governance Support

Coordinate all Board of Directors and committee meetings, including scheduling, agendas, and materials distribution
Prepare and maintain accurate meeting minutes, resolutions, and corporate records
Ensure compliance with corporate governance requirements and applicable regulatory obligations
Maintain corporate minute books, entity records, and governance documentation across jurisdictions
Support onboarding and ongoing training of Board members
Coordinate and liaise with external counsel and internally to support timely disclosures

Contract Review & Legal Support

Review, draft, and manage a wide range of contracts (e.g., vendor agreements, service contracts, NDAs)
Ensure contracts align with company policies, risk tolerance, and regulatory requirements
Track contract lifecycle, obligations, renewals, and key dates
Liaise with internal stakeholders and external counsel on legal matters
Assist in developing and maintaining contract templates and standard terms

Compliance & Risk Management

Monitor changes in relevant legislation and regulatory requirements impacting the business
Support corporate compliance programs, including ethics, anti-corruption, and disclosure obligations
Assist with audits, due diligence, and regulatory filings
Maintain confidentiality and manage sensitive information with discretion

Qualifications & Experience

Diploma or degree in Paralegal Studies, Law, or a related field
5+ years of experience in a corporate secretary, paralegal, or legal support role (preferably in mining, natural resources, or a multinational environment)
Strong understanding of corporate governance practices and regulatory frameworks
Experience reviewing and managing commercial contracts
Familiarity with multi-jurisdictional corporate structures, and Canadian and US exchanges, disclosures and requirements, is an asset

Skills & Competencies

Exceptional organizational and time-management skills
Strong attention to detail and accuracy
Excellent written and verbal communication skills
Ability to manage multiple priorities in a fast-paced environment
High level of professionalism, integrity, and discretion
Proficiency with legal and document management systems

What We Offer

Competitive compensation and benefits package
Opportunity to work in a global, dynamic mining organization
Exposure to executive leadership and Board-level operations
Professional development and career growth opportunities

Pay Range and Compensation Package

Compensation and benefits details will be discussed during the interview process.

Equal Opportunity Statement

We are committed to diversity and inclusivity in our hiring practices and encourage applications from all qualified individuals.

Apply Now

Refine Your Search

legal secretary jobs in vaughan on

Corporate Secretary (Paralegal)

Executive Assistant/Legal Administrator (Toronto Hybrid)

Board and Legal Affairs Assistant

Director, Board Services & Assistant Corporate Secretary

Executive Advisor, Office of the Chief Executive Officer (Permanent)

Legal Counsel

Senior Law Clerk

Corporate Law Clerk

Corporate Clerk / Paralegal

Senior Corporate Law Clerk

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