Vaughan On Office administrator construction Jobs – 25 Openings This Week

Construction Office Manager
PBG - Toronto Construction Company —Toronto, ON
- $60,000–$70,000 a year
- Full-time
- QuickBooks
- Organizational skills
- Contracts
- Dental care
- Paid time off
Quick apply
9d
Payroll and HR Administrator
Confidential —Markham, ON
- $60,000–$90,000 a year
- Full-time
- Data entry
- Organizational skills
- Construction experience
Quick apply
2d
Office Administrator/Bookkeeper
Wallex Construction Inc. —Vaughan, ON
- $30–$35 an hour
- Full-time
- Microsoft Word
- Administrative experience
- QuickBooks
Quick apply
10d
Construction Office Administrator
Rutherford Contracting Ltd. —Aurora, ON
- $60,000–$80,000 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- Customer service
- Dental care
- Tuition reimbursement
Quick apply
Office Administrator
Captain Handy Inc —Toronto, ON
- $39,520–$47,840 a year
- Full-time
- CRM software
- Microsoft Office
- Administrative experience
- Paid time off
Quick apply
Payroll & Administrative Clerk
Roof Tile Management Inc —Mississauga, ON
- $45,000–$55,000 a year
- Overtime
- Microsoft Word
- English
- Hotel
- Designated paid holidays
- Dental care
Quick apply
1d
Office Assistant in Construction Company
RonOvations Inc —North York, ON
- From $18 an hour
- Part-time
- CRM software
- Microsoft Outlook
- English
Quick apply
14d
Project Accountant/Accounting Administrator
Berkim Construction —Etobicoke, ON
- $38.46–$42.66 an hour
- Full-time
- CPR Certification
- English
- Microsoft Office
- Disability insurance
- Dental care
Project Administrative Assistant
Broccolini Construction Inc. —Toronto, ON
- $60,000–$70,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Accounting
- Employee assistance program
Quick apply
Operations Administrator - Accounting & Office Operations
Thompson Miller Specialty Rigging Ltd. —Brampton, ON
- $60,000–$70,000 a year
- Contract
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Wellness program
- Commuter benefits
Quick apply
Office Administrator
Betterview Construction Ltd —Richmond Hill, ON
- $50,000–$60,000 a year
- Full-time
- Social media management
- English
- Windows
Quick apply
Human Resources & Administrative Assistant
JY Construction —Markham, ON
- $18–$25 an hour
- Full-time
- Microsoft Outlook
- Administrative experience
- Recruiting
- Paid time off
- Vision care
Quick apply
8d
Bookkeeper/Administrative Assistant
Pro Insulation Contracting —Markham, ON
- $19.55–$23.00 an hour
- Full-time
- Google Suite
- Customer service
- QuickBooks
Quick apply
9d
Office Assistant
GTA Stone Countertops —Toronto, ON
- $17.50–$20.00 an hour
- Full-time
- Google Suite
- Microsoft Office
- Administrative experience
Quick apply
13d
Project Manager (Toronto Office)
Ste Marie —Toronto, ON
- $75,000–$86,000 a year
- Full-time
- Hybrid work
- AutoCAD
- Hospitality
- Research
Quick apply
Administrative Assistant
Union General Contracting Inc —Brampton, ON
- $20–$22 an hour
- Full-time
- Hotel
- QuickBooks
- Data entry
- Dental care
- Vision care
Quick apply
3d
Office Manager for Construction Company
Home Painters Toronto —Toronto, ON
- Weekends as needed
- CRM software
- Continuous improvement
- Computer skills
Quick apply
Service Administrator
Northern Dock Systems Inc. —Brampton, ON
- From $50,000 a year
- Full-time
- CRM software
- Microsoft Outlook
- Writing skills
- Dental care
Quick apply
Office Admin and estimator
AESI —Mississauga, ON
- $18.00–$18.20 an hour
- Part-time
- Microsoft Word
- Google Suite
- Microsoft Excel
Quick apply
13d
Office Project Manager
Mitrex —Etobicoke, ON
- Full-time
- Engineering
- Microsoft Office
- Bachelor's

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office administrator construction jobs near vaughan on

Construction Office Manager

PBG - Toronto Construction Company
Toronto, ON

Quick apply

Job details

Full-time
$60,000–$70,000 a year
9 days ago

Qualifications

Accounts receivable
Operations management
Supplier management experience
Residential construction experience
Administrative support experience
Filing
Construction management software
Administrative and business operations experience
Invoice payment processing
Calendar management
QuickBooks
Commercial construction experience
Organizational skills
Contracts
Payroll
MacOS
Accounts receivable processing
Finance and accounting experience
Office management
Communication skills
Team coordination
Project progress tracking

Full job description

We are an established construction company seeking an experienced and highly organized Construction Operations Manager to oversee the administrative, financial and project coordination functions of the business.

This is a central role within the company. The successful candidate will work closely with ownership, project managers, trades, suppliers and our external bookkeeper to keep projects, payments and day-to-day operations running smoothly.

Key Responsibilities

Maintain project schedules, timelines and important deadlines
Coordinate project information among ownership, project managers, trades, suppliers and clients
Monitor project progress and follow up on outstanding items
Organize contracts, change orders, purchase orders, invoices, receipts and project documentation
Prepare and process payroll and employee or subcontractor payments
Manage bill payments and accounts payable
Prepare invoices and assist with accounts receivable and payment follow-up
Coordinate financial records and reporting with the external bookkeeper
Track project expenses and ensure documentation is complete and accurate
Maintain employee, supplier, subcontractor and client records
Coordinate insurance, WSIB and other required administrative documentation
Manage calendars, meetings, correspondence and general office operations
Identify problems early and ensure important tasks do not fall through the cracks
Create and maintain organized administrative systems and procedures

Qualifications

Minimum three years of experience in construction administration, construction operations or project coordination
Direct experience supporting residential or commercial construction projects
Experience with payroll, accounts payable, invoicing and financial administration
Strong understanding of project timelines and construction workflow
Excellent organizational skills and close attention to detail
Strong written and verbal communication skills
Comfortable working independently and managing competing priorities
Proficient with Mac OS and Quickbooks
Experience with bookkeeping, payroll or construction management software is an asset
Able to handle sensitive financial and employee information with discretion

The Right Candidate

You are proactive, dependable and exceptionally organized. You take ownership of your work, communicate clearly and follow through without needing constant direction. You are comfortable managing both detailed financial administration and the fast-moving demands of multiple construction projects.

This is a full-time, primarily in-office position. Compensation will be based on experience.

Professional references from recent employers will be required before an offer is finalized.

Pay: $60,000.00-$70,000.00 per year

Benefits:

Casual dress
Dental care
Extended health care
On-site parking
Paid time off
Vision care

Application question(s):

Have you directly managed payroll, accounts payable and bill payments?
Are you proficient in MacOS and Quickbooks?

Experience:

Construction office: 3 years (preferred)

Work Location: In person

Quick apply

Refine Your Search

office administrator construction jobs in vaughan on

Construction Office Manager

Payroll and HR Administrator

Office Administrator/Bookkeeper

Construction Office Administrator

Office Administrator

Payroll & Administrative Clerk

Office Assistant in Construction Company

Project Accountant/Accounting Administrator

Project Administrative Assistant

Operations Administrator - Accounting & Office Operations

Office Administrator

Human Resources & Administrative Assistant

Bookkeeper/Administrative Assistant

Office Assistant

Project Manager (Toronto Office)

Administrative Assistant

Office Manager for Construction Company

Service Administrator

Office Admin and estimator

Office Project Manager

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