Vaughan On Secretary Jobs – 59 Openings This Week

Executive Secretary
Westfield Secondary School —Toronto, ON
- $19.25 an hour
- Full-time
- Microsoft Office
- Administrative experience
- Organizational skills
- Dental care
- Vision care
Quick apply
5d
Senior Law Clerk
Fairstone —Toronto, ON
- $90,000–$110,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Dental care
Family Practice Secretary/Assisstant
Maple Medical Centre —Maple, ON
- $21–$26 an hour
- Part-time
- Medical office experience
- Microsoft Office
- Administrative experience
Quick apply
Administrative Clerk - Secretary
York Region —Newmarket, ON
- $34.61–$37.61 an hour
- On call
- Hybrid work
- Customer service
- Administrative experience
- Business
- Employee assistance program
4d
Administrative Assistant, International Programs
University of Toronto —Toronto, ON
- $60,237–$77,035 a year
- Overtime
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
2d
Unit Secretary (CUPE), NICU
Oak Valley Health —Markham, ON
- $28.13–$31.65 an hour
- 8 hour shift
- Customer service
- Organizational skills
- Computer skills
3d
Clerical Support Associate Birthing Unit
Humber River Health —Toronto, ON
- $29.97–$31.02 an hour
- Temporary
- Microsoft Office
- Administrative experience
- High school diploma or GED
Clerical Support Associate, Operating Room
Humber River Health —Greater Toronto Area, ON
- $29.97–$31.02 an hour
- Temporary
- Customer service
- Microsoft Office
- High school diploma or GED
Medical Secretary/Receptionist
York Clinical Cardiology —Vaughan, ON
- $17.60 an hour
- Part-time
- Medical office experience
- Administrative experience
- In-person
Quick apply
2d
Receptionist
LASIK MD —Mississauga, ON
- $21.03–$24.18 an hour
- Full-time
- Customer service
- Administrative experience
- EMR systems
General Secretary, Terraces Health Centre
Baycrest —Toronto, ON
- $27.01–$29.41 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Administrative Assistant (Term)
University of Toronto —Toronto, ON
- $81,312–$103,986 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Writing skills
5d
Synod Assistant
Anglican Diocese of Toronto —Toronto, ON
- $54,200–$60,980 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Dental care
Quick apply
8d
Real Estate Deals Secretary
RE/MAX MILLENNIUM Real Estate —Woodbridge, ON
- $55,000–$75,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid time off
Quick apply
Administrative Secretary - Remedial Measures
CAMH —Toronto, ON
- $30.95–$35.68 an hour
- Full-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
9d
Clerical Support Associate - OP Mental Health
Humber River Health —Greater Toronto Area, ON
- $29.97–$31.02 an hour
- 8 hour shift
- Customer service
- Microsoft Office
- High school diploma or GED
9d
Board Governance Specialist
Ontario Teachers' Pension Plan —Toronto, ON
- $90,000–$140,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Databases
Office Assistant/ General Secretary
Zhang Law Professional Corporation —Markham, ON
- $20–$25 an hour
- Full-time
- Bilingual
- No experience needed
- English
- Paid time off
Quick apply
Unit Secretary, Ambulatory Care - PTT ( J0726-0461)
North York General Hospital —Toronto, ON
- $30.32–$35.11 an hour
- Temporary
- Bilingual
- English
- High school diploma or GED
Quick apply
21h
Board Governance Officer
Legal Aid Ontario —Toronto, ON
- Full-time
- Bachelor's
- Business
- Communication skills

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secretary jobs near vaughan on

Executive Secretary

Westfield Secondary School
Toronto, ON

Quick apply

Job details

Full-time
$19.25 an hour
5 days ago

Qualifications

Microsoft Office
Administrative experience
Organizational skills
Communication skills
Teaching

Full job description

About Westfield

Westfield Secondary is a boutique private school in North York. Our team is young and creative, dedicated to expanding programs and shaping a campus with spirit and passion, for students, teachers, and staff alike.

Role Overview:

The Executive Secretary will provide administrative support to the senior management team, ensuring smooth and efficient day-to-day operations of the school’s leadership. You will handle key tasks and serve as a point of contact for both internal and external stakeholders.

We expect you to operate with a high degree of professionalism, independence, and discretion, as the role will require handling confidential matters. You will be instrumental in maintaining efficient communication within the leadership team, organizing complex schedules, managing key correspondence, and facilitating school-wide operations.

Key Responsibilities:

Administrative Support: Manage the daily schedules of senior management, including calendar organization, meeting preparation, and time-sensitive task management.
Communication Hub: Act as the first point of contact for internal and external communication, ensuring all inquiries are handled efficiently and professionally.
Document Management: Maintain and organize confidential files and documents with discretion and accuracy.
Event Coordination: Assist in the planning and execution of school events, meetings, and other administrative functions as required.
Office Operations: Oversee office supplies, liaise with external vendors, and ensure the administrative office is stocked and operational.
Task Execution: Assist in completing special projects and tasks as delegated by the management team.

Required Qualifications:

Experience: At least 3 years of experience in a high-pressure administrative or secretarial role, ideally within a fast-paced environment. Experience in education is a plus.
Skills: Strong proficiency in office software (e.g., Microsoft Office Suite, Google Workspace, CRM tools). Excellent written and verbal communication skills with an ability to handle professional and academic correspondence.
Attributes: High attention to detail, strong organizational skills, and an ability to prioritize tasks effectively. Ability to work independently, manage time well, and meet tight deadlines.
Disposition: A polished and professional demeanor with a positive, proactive attitude. You must be capable of managing sensitive information with utmost discretion.

Why Westfield?

Competitive salary with room for growth and additional perks as the role evolves.
A collaborative, dynamic, and intellectually stimulating work environment.
Opportunity to play a key role in the evolution of an elite educational institution.
A culture that values innovation, excellence, and integrity in every aspect of its operations.

Job Type: Full-time

Pay: $19.25 per hour

Benefits:

Dental care
Extended health care
On-site parking
Vision care

Work Location: In person

Quick apply

Refine Your Search

secretary jobs in vaughan on

Executive Secretary

Senior Law Clerk

Family Practice Secretary/Assisstant

Administrative Clerk - Secretary

Administrative Assistant, International Programs

Unit Secretary (CUPE), NICU

Clerical Support Associate Birthing Unit

Clerical Support Associate, Operating Room

Medical Secretary/Receptionist

Receptionist

General Secretary, Terraces Health Centre

Administrative Assistant (Term)

Synod Assistant

Real Estate Deals Secretary

Administrative Secretary - Remedial Measures

Clerical Support Associate - OP Mental Health

Board Governance Specialist

Office Assistant/ General Secretary

Unit Secretary, Ambulatory Care - PTT ( J0726-0461)

Board Governance Officer

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