victoria, bc administrative coordinator – human resources & operations Jobs – 10 Openings This Week

Administrative Coordinator – Human Resources & Operations
Quadra Village Community Centre —Victoria, BC
- From $29.64 an hour
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Disability insurance
- Dental care
Quick apply
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Administrative Coordinator – Human Resources & Operations

Quadra Village Community Centre -
Victoria, BC

Quick apply

Job details

Part-time
From $29.64 an hour
18 hours ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Filing
Administrative experience
Supervising experience
Human resources management
Human resources
SharePoint
Computer skills
Typing
Business
Communication skills
Time management

Full job description

QVCC is committed to employment equity and inclusion. We strongly encourage applicants who increase the diversity of our staff team and have the ability to engage diverse communities in a safe and supportive way. Indigenous identity is considered an asset for this position.

Please send resume and cover letter to: [email protected] with the subject line “Admin Coordinator”. Applications may also be dropped off in person at 901 Kings Road. Though we thank all applicants, only those selected for an interview will be contacted.

Job Title: Administrative Coordinator – Human Resources & Operations

Reports to: Executive Director

Role: Provides human resources and administrative support to the Executive Director and agency staff.

Key Duties and Responsibilities:

Works with Program Leads to determine postings for agency positions, tracks and maintains applications, and oversees the administrative function of the recruitment process
Orientates new hires to agency policies, procedures, safety, and security measures
Interviews, supervises, and trains administrative staff and volunteers
Creates and maintains electronic and manual personnel files for staff team and practicum students
Provides time-sensitive employment information to the Payroll department
Conducts exit interviews with departing staff
Maintains reporting requirements regarding Performance Development for all agency staff
Assists Program Leads by assembling information and feedback to develop and complete program specific employee manuals
Creates an annual training schedule for the agency, scheduling workshops and facilitators, and assists in the training of Human Resources skills to supervisors
Ensures compliance with all policy, procedural, safety, and security protocols, in conjunction with program leads and the Facilities Coordinator
Researches, drafts, and develops possible policies & procedures based on gaps identified by the Executive Director.
Participates in and organizes meetings for the Occupational Health & Safety Committee
Leads the Staff Acknowledgement Committee
Coordinates administrative and clerical functions of the agency, performing a range of duties often involving material of a confidential nature
Organizes and schedules team meetings, completing and posting minutes, and completing preparations for the Annual General Meeting, including notices, food, recording attendance
Maintains membership forms, active membership list and follows up for renewals
Maintains an administrative filing system, both electronic and manual, for the agency
Opens, sorts, and distributes mail and emails received. Produces and distributes correspondence memos, letters, and forms
Prepares donation tax receipts for in-kind donations
Obtains and tracks quarterly and annual reports and statistical data from Program Leads
Assists with the completion of funding applications, proposals and reports, or ensures that they are completed by applicable staff to meet scheduled deadlines
Assists in the development, tabulation and manual data entry of paper copies of agency surveys as prioritized by the Executive Director
Assists with the functioning of computers, software, licences, and relative equipment for staff and community use, responding to requests for repair, replacement, and assistance, in conjunction with, or in the absence of, the Facilities Coordinator
Maintains office supplies inventory by determining needs and overseeing placement of orders, in conjunction with Reception staff
Actively participates on committees for annual events such as Quadra Village Day and Winter Dinner by assisting with permits, notices, and approvals required.
Maintains community and program related notices in the community kiosk and at the Centre
Responds to general inquiries, by phone and in person, regarding QVCC and shares in the physical work of maintaining the Centre
Shares social media duties with the Community Programs Coordinator and updates the QVCC website for all employment postings and any edits requested by the Executive Director
Participates to ensure a safe environment; observes potential hazards; remedies and/or reports to the appropriate person
Performs other related duties as required by the Executive Director and/or Program Manager

Qualifications:

Commitment to anti-oppressive, decolonial, and anti-racist practice
Ability to work with integrity and respect in a diverse, multi-cultural community centre
Demonstrated work experience and abilities in an administrative or HR management role: or a combination of training, education, and experience in a related field such as HR or Business Administration
Ability to maintain neutrality and a high level of confidentiality surrounding personnel matters
Demonstrated skills in general office duties: filing and clerical procedures; skilled typing and document/report preparation and layout; knowledge of personal computer applications
Demonstrated supervisory skills and experience with paid and/or volunteer staff, with the ability to guide and motivate
Excellent time management skills and the ability to prioritize work
Strong organization and problem-solving skills; keen attention to detail
Superior oral and written communication skills: excellent interpersonal and collaborative ability
Ability to work under pressure of deadlines and with frequent interruptions
Computer proficiency, including SharePoint, Word, Excel, PowerPoint, Adobe Pro and Canva
Minimum typing speed 40-60 WPM

Benefits and Remuneration:

$29.64 per hour to start, increases with tenure
3 weeks paid vacation (per full year worked)
Eligible for full Extended Health, Dental, AD&D, Life Insurance, and matching RRSP contributions
Immediate enrollment in the Employee & Family Assistance Program
Paid training & development suitable to position

Hours of Work:

28 hours per week, with a regular schedule approved by the Executive Director, with limited evenings and/or weekends when required
Schedule built around regular hours of operations, community events, and agency needs

Vulnerable Sector Criminal Record Check required

Closing Date: June 19, 2026

Thanks for your interest in working with us!

At Quadra Village Community Centre, we value our dedicated staff team and pride ourselves on being a good organization to work for and making a difference in our community.

Pay: From $29.64 per hour

Benefits:

Casual dress
Company events
Dental care
Disability insurance
Employee assistance program
Extended health care
Life insurance
Paid time off
RRSP match
Vision care

Work Location: In person

Quick apply

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administrative coordinator – human resources & operations jobs in victoria, bc

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