Victoria, Bc Administrative services operations manager Jobs – 136 Openings This Week

Manager of Finance and Administration
1Up Victoria Single Parent Resource Centre —Victoria, BC
- $64,000–$70,000 a year
- Full-time
- Microsoft Office
- Finance
- Administrative experience
- Mileage reimbursement
- Dental care
Quick apply
13d
Practice Manager
P3 Veterinary Partners —Victoria, BC
- $50,000–$70,000 a year
- Full-time
- Customer service
- Restaurant management
- Team management
- Store discount
- Wellness program
Quick apply
Accounts Receivable - Operations Team Member
South Island Mechanical Ltd. —Langford, BC
- $54,000–$56,000 a year
- Full-time
- Google Suite
- Computer skills
- In-person
- Dental care
- Paid time off
Quick apply
4d
Adventure Park Manager
WildPlay —Victoria, BC
- $55,000–$60,000 a year
- Full-time
- Microsoft Office
- Business development
- Continuous improvement
Quick apply
4d
Receptionist
Burkett Asset Management —Victoria, BC
- $50,000–$58,000 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- High school diploma or GED
- Dental care
- Paid time off
14d
Building Manager
Orin Management Group Inc. —Esquimalt, BC
- $60,000–$67,000 a year
- Full-time
- CPR Certification
- Management
- English
Quick apply
7d
Residential Manager (Victoria)
Integra Support Services —Victoria, BC
- $34–$36 an hour
- Weekends as needed
- Experience working with individuals with developmental disabilities
- Administrative experience
- Supervising experience
- Dental care
Quick apply
RMX Concrete Plant Operator/Dispatcher
Independent Concrete Ltd. —Victoria, BC
- $30.20–$37.25 an hour
- Full-time
- Customer service
- Math
- Team management
Quick apply
Administrative Financial Project Coordinator
Central Utility Services —Malahat, BC
- $27–$30 an hour
- Full-time
- CRM software
- Microsoft Office
- Finance
- Disability insurance
- Dental care
Quick apply
14d
Operations Assistant
Benson Cabinetry & Millwork —Saanichton, BC
- $21–$26 an hour
- Full-time
- Microsoft Outlook
- English
- Hotel
- Designated paid holidays
- Disability insurance
Quick apply
4d
Accounts Payable Manager
Parker Johnston Industries Ltd —Saanichton, BC
- $60,000–$65,000 a year
- Full-time
- Customer service
- ERP systems
- Finance
- Disability insurance
- Dental care
Quick apply
5d
Cloud Solutions Analyst
Canadian Cancer Society —Victoria, BC
- $70,000–$81,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Computer Science
- English
Quick apply
Family Assistant/House Manager
Confidential —Saanichton, BC
- $50,000–$60,000 a year
- Nights as needed
- Travel
- Organizational skills
- Computer skills
- Dental care
- Vision care
Quick apply
8d
Supervisor - Licensed Group Childcare and Preschool
BGC South Vancouver Island —Langford, BC
- $26–$30 an hour
- Full-time
- CPR Certification
- Databases
- Supervising experience
Quick apply
Residential Caseworker (Evening Shift, weekend working)
John Howard Society of Victoria —Victoria, BC
- $32.45 an hour
- Weekends only
- Experience working with individuals with developmental disabilities
- Microsoft Outlook
- English
- Disability insurance
- Dental care
Quick apply
5d
Youth Services Coordinator
Milieu Family Services —Victoria, BC
- $40–$42 an hour
- Full-time
- Experience working with individuals with developmental disabilities
- CPR Certification
- Cooking
- Dental care
- Vision care
Quick apply
Administrative Officer - Relocate to Port Hardy, B.C
K’awat’si Fisheries Company —British Columbia
- $50,000–$60,000 a year
- Temporary
- Google Suite
- Computer literacy
- Hotel
- Wellness program
- Relocation assistance
Quick apply
7d
Operations Manager, Clinical Information Support
Island Health —Oak Bay, BC
- $55.46–$79.72 an hour
- Data analysis skills
- Master's degree
- Administrative experience
Housing and Support Services Manager
The Salvation Army —Victoria, BC
- $65,851.50–$98,787.00 a year
- Full-time
- CPR Certification
- Microsoft Office
- Administrative experience
5d
Administrative Assistant - (997406.2)
University of Victoria —Victoria, BC
- $66,568–$73,649 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
2d

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administrative services operations manager jobs near victoria, bc

Manager of Finance and Administration

1Up Victoria Single Parent Resource Centre
Victoria, BC

Quick apply

Job details

Full-time
$64,000–$70,000 a year
13 days ago

Qualifications

Benefits administration
Financial forecasting
Budgeting and forecasting
Accounts receivable
Class 5 Licence
Accounts payable
Post-secondary education
Administrative support experience
Process improvement
Financial management report preparation
Microsoft Office
Finance
Administrative experience
Database management
QuickBooks Online
Written report writing
QuickBooks
Payroll
Accounts receivable processing
Finance and accounting experience
Budgeting
Deposits
Executive support experience
Financial management
Business
Accounting
Communication skills
Time management
Analytics
Account reconciliation

Full job description

Manager of Finance and Administration

Full-Time | 35 hours per week | $64,000-$70,000 annually | Benefits eligible

1Up Victoria Single Parent Resource Centre | Main Office with Hybrid available

Reports to: Executive Director

Position Summary

1Up Victoria Single Parent Resource Centre is seeking a Manager of Finance and Administration to lead the organization's financial and administrative functions and support strong organizational accountability and sustainability. Reporting to the Executive Director, the Manager is responsible for financial administration and reporting, payroll and human resources administration, governance support, donor and grant administration, compliance, and administrative systems.

The Manager works closely with the Executive Director, staff, Board of Directors, auditors, funders, financial institutions, government agencies, and other external partners to ensure accurate financial management, effective administrative systems, regulatory compliance, and informed organizational decision-making.

Key Responsibilities

Financial Administration & Reporting

· Manage accounts payable, accounts receivable, bank deposits, petty cash, account reconciliations, and other day-to-day financial operations.

· Prepare financial reports, organizational metrics, funding reconciliations, variance analyses, cash flow reports, and supporting documentation for the Executive Director, Board of Directors, funders, and auditors as required.

· Develop financial projections and analysis to inform organizational budget development and forecasting in collaboration with the Executive Director.

· Monitor and report on financial performance, funding allocations, reporting deadlines, and compliance requirements, identifying emerging issues and risks as appropriate.

Payroll & Human Resources Administration

· Manage payroll, benefits administration, vacation and sick leave tracking, Record of Employment submissions, WCB remittances, and related payroll requirements.

· Manage employee records and employment documentation, including personnel files, employment agreements, policy acknowledgements, and onboarding and offboarding documentation.

· Develop, maintain, and update human resources policies, procedures, and practices.

· Monitor applicable payroll legislation, employment standards, and human resources compliance obligations.

Executive & Governance Administration

· Provide confidential administrative support to the Executive Director, including coordinating Board and committee meetings, preparing Board packages and reports, and tracking follow-up actions.

· Maintain organizational and governance records, including insurance documentation, society records and AGM documentation.

· Complete legislative filings and reporting requirements and ensure governance obligations and Board deadlines are met.

· Develop, maintain, and recommend improvements to governance policies and procedures.

Donor, Database & Fund Development Administration

· Manage the organization's donor, member, and stakeholder database.

· Manage donation and grant administration, including donation processing, charitable tax receipting, recurring giving, donor acknowledgements, donor correspondence, grant records, and compliance with funding agreements.

· Prepare and analyze donor and fundraising reports, grant reporting, database queries, and related information to support organizational planning and decision-making.

· Coordinate donor administration for annual campaigns, such as the Holiday Hamper Program, including sponsor records, gift coordination, and related documentation.

Administrative Systems & Organizational Support

· Develop, maintain, and continuously improve administrative systems and procedures to support organizational efficiency and accountability.

· Serve as the Executive Director's designate for day-to-day administrative and operational matters during periods of absence, within delegated authority established by the Executive Director.

· Participate in organizational events, activities, and initiatives as required, contributing to the broader work of the organization.

· Perform other related duties as assigned.

Reporting & Working Relationships

· Weekly meetings with the Executive Director.

· Bi-weekly staff meetings and other organizational meetings as required.

· Regular updates regarding financial reporting, payroll, governance, compliance, and organizational priorities.

Internal: Executive Director; Operations & Communications Coordinator; Reception & Member Services Coordinator; Program Staff; Board of Directors.

External: Funding agencies; Auditors; Financial institutions; Payroll and benefit providers; Government agencies; Insurance providers; Donors; Vendors; Professional advisors.

Qualifications

Diploma or post-secondary education in accounting, business administration, finance, nonprofit management, or a related field, with a minimum of three to five years of progressively responsible related experience, or an equivalent combination of education and training.

Skills & Abilities

· Demonstrated experience in financial administration, bookkeeping, payroll, and accounts payable/receivable.

· Experience preparing financial reports, budgeting, forecasting, reconciliations, and financial analysis.

· Strong understanding of nonprofit financial administration, funding agreements, governance, and compliance requirements.

· Experience providing confidential executive and administrative support to senior leadership and Boards of Directors.

· Strong organizational, planning, and time management skills with the ability to manage multiple priorities and competing deadlines.

· Excellent written and verbal communication skills, including the ability to prepare clear and professional reports, correspondence, and documentation.

· High level of accuracy, attention to detail, analytical thinking, and problem-solving skills.

· Demonstrated ability to establish priorities, anticipate administrative needs, and work independently while supporting the Executive Director.

· Proficiency with Microsoft Office, QuickBooks Online, Dext, Keela, and other business management software.

· Strong commitment to supporting single-parent families and contributing to an inclusive, respectful, and community-focused organization.

· Demonstrated commitment to maintaining the highest standards of confidentiality, professionalism, discretion, ethical conduct, and integrity when handling sensitive organizational, financial, employee, member, donor, and Board information.

Professional Development

1Up Single Parent Resource Centre is committed to fostering leadership development and continuous learning. The Manager of Finance and Administration is expected to participate in ongoing professional development, mentorship, and training to strengthen leadership capacity, maintain current knowledge of legislative and sector best practices, and support the organization's long-term sustainability and succession planning.

Operational Requirements

A valid Class 5 driver's license and access to a reliable personal vehicle are required. The employee may occasionally be required to travel locally in support of organizational operations, including attending meetings, picking up supplies, and running organizational errands. Approved business travel will be reimbursed in accordance with the organization's mileage reimbursement policy.

Compensation

The salary range for this position is $64,000-$70,000 annually based on a regular schedule of 35 hours per week. Starting salary will be determined based on qualifications, experience, and demonstrated competencies. The position is eligible for the organization's benefits program in accordance with organizational policy.

How to Apply

Please submit a cover letter and resume to [email protected] by September 14, 2026.

Applications will be reviewed as received. We thank all applicants for their interest; however, only those selected for an interview will be contacted. Learn more about our organization at singleparentvictoria.ca

Pay: $64,000.00-$70,000.00 per year

Benefits:

Dental care
Extended health care
Mileage reimbursement
On-site parking
Paid time off
Work from home

Work Location: In person

Quick apply

Refine Your Search

administrative services operations manager jobs in victoria, bc

Manager of Finance and Administration

Practice Manager

Accounts Receivable - Operations Team Member

Adventure Park Manager

Receptionist

Building Manager

Residential Manager (Victoria)

RMX Concrete Plant Operator/Dispatcher

Administrative Financial Project Coordinator

Operations Assistant

Accounts Payable Manager

Cloud Solutions Analyst

Family Assistant/House Manager

Supervisor - Licensed Group Childcare and Preschool

Residential Caseworker (Evening Shift, weekend working)

Youth Services Coordinator

Administrative Officer - Relocate to Port Hardy, B.C

Operations Manager, Clinical Information Support

Housing and Support Services Manager

Administrative Assistant - (997406.2)

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