Victoria, Bc Assistant registrar Jobs – 1 Openings This Week

Programs Assistant, PHSP - (992739.3)
University of Victoria —Victoria, BC
- $4,363–$4,525 a month
- Full-time
- Doctoral degree
- Master's degree
- Bachelor's
12d

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Programs Assistant, PHSP - (992739.3)

University of Victoria -
Victoria, BC

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Job details

Full-time
$4,363–$4,525 a month
12 days ago

Qualifications

Doctoral degree
Master's degree
Bachelor's
Public Health
Organizational skills
Ellucian
Time management

Full job description

Organizational Unit

University of Victoria -> Faculty of Health -> Public Health and Social Policy

Location

University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)

Posting Close Date

16 July 2026

Please note that positions will close at 4 p.m. on the closing date.

FTE

1.0

Salary Grade

$4,363.00 - $4,525.00

Additional Posting Information:

N/A

Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.

Classification

PB7

Hours of Work

Monday to Friday, 8:30 am – 4:30 pm

Start Date

9/1/2026

End Date

2/28/2027

Employee Group:

CUPE 951 - Term

# of Hires Needed

Category

Administrative and Support Services, Education, Training, and Library

About this Opportunity

The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.

*This position is eligible for a hybrid flex arrangement*

Job Summary

The School of Public Health & Social Policy (PHSP) encompasses interdisciplinary and inter-professional fields of study, offering a Master of Public Health, a Bachelor of Arts in Public Health, and is the administrative home for the Interdisciplinary Social Dimensions of Health Program (SDH) which offers an MA, MSc, and PhD. The School offers flexible programming designed to provide students with a strong foundation for understanding the complex and dynamic relationships between people, health, illness, and organizations in contemporary society.

UVic is committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. In pursuit of our values, we seek members who will work respectfully and constructively with differences and across levels of power. We actively encourage applications from members of equity deserving groups.

As an integral member of a dynamic staff and faculty team, the Programs Assistant provides administrative support for undergraduate and graduate programs. This position provides on-going assistance, guidance and advice to students and faculty on individual PHSP program requirements from initial inquires, through the application process, time in program, final oral exams, degree completion and convocation. The person fulfilling this role will work with unit staff and university administrative partners to manage admissions, provide program information, practicum administrative support, and graduation requirement support. The program assistant will liaise with academic departments and administrative units across campus, regularly communicating with colleagues in the Office of the Registrar. Additional provision of administrative support with shared reception duties, and special projects as assigned.

Job Requirements

Experience:

This position requires a level of education, training, and experience equivalent to 2 years of experience working within a comparable environment.

Knowledge/Skills/Abilities:

Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences and situations.
Ability to prioritize and manage time/tasks with attention to detail.
Ability to problem solve by using judgement, independent thinking and/or analysis.
Ability to interpret policies and procedures.
Experience composing various business communications such as emails, memos, and reports.
Excellent organizational skills including attention to detail, time management, and ability to multi-task.
Accuracy and proficiency with computer applications (i.e. MS-Office Suite, Adobe Create Suite, Teams)
Ability to meet deadlines in an environment with frequent interruptions.
Analytical and problem-solving skills.
Experience in maintaining confidential and sensitive information.
Ability to build and maintain positive working relationships.
Resourcefulness and adaptability in changing environments.

Preference will be given to applicants with:

Experience with UVic information systems, including FAST, Banner, and AIRS.
Experience or exemplified knowledge of the School of Public Health and Social Policy programs.
Experience with UVic policies, and strategic and equity plans.
Knowledge of cultural safety, and decolonizing praxis within PHSP, HSD and the university at large.
Experience in a post-secondary setting.

Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.

Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups.

Read our full equity statement here: www.uvic.ca/equitystatement.

Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: [email protected] Any personal information provided will be maintained in confidence.

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