QVCC is committed to employment equity and inclusion. We strongly encourage applicants who increase the diversity of our staff team and have the ability to engage diverse communities in a safe and supportive way. Indigenous identity is considered an asset for this position.
Please send resume and cover letter to: [email protected] with the subject line “Childcare Coordinator”.
Job Title: Childcare Coordinator
Reports to: Program Manager
Role: The Childcare Coordinator oversees our childcare programs during the school year as well as school closures (spring and summer camps) for school-age children at our location inside Quadra Village Community Centre. They will have responsibility for team leadership, personnel, registration and facility management. This is an in-person position with time in ratio as necessary.
KEY KNOWLEDGE AND SKILL SETS:
· Knowledge and experience working in a licensed community care facility with a working understanding of the Community Care and Assisted Living Act , Child Care Licensing Regulation and Residential Care Regulation and in the Director of Licensing Standards of Practice.
· Effective time management strategies
· Demonstrated teamwork, strong and positive leadership, coaching and supervisory skills
· Ability to maintain a high degree of enthusiasm, imagination and personal motivation
· Excellent interpersonal skills
· Strong written and oral communication skills
DUTIES AND RESPONSIBILITIES:
Licensing Requirements
· Develop a staffing schedule that maintains ratios and meets program needs, assist the staff in arranging for substitutes as needed
· Ensure the facility is maintained regularly, is clean and safe, that equipment is in good repair, and meets all relevant Childcare Licensing Regulations
· Maintain records per licensing requirements and ensure they are accurate and complete
· Report all accidents, injuries and illnesses to the Program Manager or delegate and record such incidents in the daily logbook and inform Licensing as required.
· Maintain confidentiality of all information related to the Centre’s children, their parents or guardians, and staff and ensure it is stored securely
· Ensure ongoing, accessible communication with families through email, phone, and in person
School Age Child Care (Knowledge of Childcare and Care Plans)
· Ensure annually that QVCC Parent Handbook is updated (released in April of each fiscal year) to reflect the changes in program policies, fees structures and other relevant information
· regarding the childcare funding streams that may impact parents’ fees.
· Working with staff teams, ensure programming is offered that supports the social, emotional, cognitive and physical needs of the children in our care.
· Ensuring that activities and program plans are attuned to the development needs of the children in the program.
· Ensure the Childcare 1-1 Leaders who are responsible for children in our care with an identified disability, are evidenced by Clinicians Assessment.
· According to Licensing requirements, a completed Childcare Plan (within 3 months of start date) must be prepared and reviewed by Parent/Caregiver, and on file with the Assessment. Also, ensuring that Childcare 1-1 Leaders update the Care Plan each quarter or as necessary
Human Resources
· Ensure that there is an effective method for the daily sharing of service delivery information via sign in book or log
· Develop and maintain positive and effective relationships with families, staff, community partners and others accessing or impacted by our programs
· Ensure completion of annual professional development and encourage a learning environment for staff, attend conferences and workshops on appropriate topics and issues
· Conduct and record regular team meetings
· With the support of the Program Manager, participate in the recruitment, hiring and evaluation of front-line program staff
· Liaise with Payroll to support childcare staff with accurate and timely time sheet submissions and HR/Payroll related inquiries
Financial/Reporting Accountabilities
· Ensure the Ministry funding for CCOF, CCRFI and Affordable Child Care Benefit applications are completed monthly and annually as required based on funding agreements.
· Submit monthly invoices to (as necessary) to Vancouver Island Health Authority (VIHA) or Victoria Native Friendship Centre (VNFC) for Supported Child Development funding for 1 to 1 funding for QVCC Inclusion Workers supporting children in the program
· Ensure parents and guardians are aware of all available subsidies and fee reduction initiatives
· Attend to registration to maximize revenues as required, monitor waitlists
· Maintain the waitlists program, distribute registration packages, and ensure orientation of new families to the program, the facility and staff
· Oversee program expenditures such as staffing, groceries and program supplies within a prescribed budget and provide information to the Program Manager regarding the budgetary needs of the program in a timely manner
· Ensure expenses are submitted to the bookkeeper in a timely manner
· Prepare month end credit, expense, registration reports as required
· QVCC Quarterly Reports are completed
Additional Responsibilities
· Represent the program, and/or society at committees, official functions and local events, as needed.
· Assist with advertising and promoting the childcare program
· To be familiar with and implement the Downtown Blanshard Advisory Committee (DBAC)/Quadra Village Community Centre (QVCC) policies, procedures and practices
· Attend regular Program Manager’s meetings
· Responding to general inquiries regarding DBAC/QVCC and sharing in the work of operating and maintaining a respectful, inclusive, functional and useful community centre.
Required Qualifications:
· Commitment to anti-oppressive, decolonial, and anti-racist practice
· Post-secondary education in Child & Youth Care, Social Work, Early Childcare or Education
· Minimum 6 months’ experience supervising, facilitating activities and working with children 5-12 years of age with a wide range of developmental needs and challenges
· Effective with basic computer applications (SharePoint, word processing, spreadsheets and internet usage), record keeping skills (for reporting, human resources and marketing) and organization and planning skills
· Clear Vulnerable Sector Criminal Record Check, Standard First Aid, Food Safe
· A valid Class 4 Driver’s license (or willingness to get one within a prescribed time frame)
Hours of Work:
· 35 hours per week
· Flexibility required for program coverage and agency needs
Benefits & Remuneration:
· $27.99/hr to start and increases with tenure
- Could be eligible for the Early Childhood Educator Wage Enhancement Program
· 3 weeks vacation to start
· Comprehensive benefits package including Extended Health, Dental, AD&D, Life Insurance, and matching RRSP contributions after completion of 3-month probationary period.
· Immediate enrollment in the Employee & Family Assistance Program.
· Paid training and development applicable to role.
Vulnerable Sector Criminal Record Check required
Closing Date: July 21, 2026
Please send resume and cover letter to: [email protected] with the subject line “Childcare Coordinator”. Applications may also be dropped off in person at 901 Kings Road. Though we thank all applicants, only those selected for an interview will be contacted.
Thanks for your interest in working with us!
At Quadra Village Community Centre, we value our dedicated staff team and pride ourselves on being a good organization to work for and making a difference in our community.
Pay: From $27.99 per hour
Benefits:
- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- RRSP match
- Vision care
Work Location: In person
