Administrative Assistant
Thales —Victoria, BC
Manage all aspects of incoming and outgoing correspondence in the project mailbox and respond to project team members’ inquiries;
Estimated: $53.4K–$67.6K a year
Shop and Deliver - No Experience Required
Instacart Shoppers —Victoria, BC
Use the Instacart Shopper app on your smartphone to accept incoming orders as you choose. Shopping via the Instacart platform is great for anyone looking for…
Estimated: $42.1K–$53.3K a year
Community Occupational Therapist - Victoria
Community Therapists —Victoria, BC
You will develop knowledge of funder contracts and community resources to facilitate your client’s access to appropriate health services and will implement a…
Estimated: $60.00–$75.60 an hour
Quick apply
Administrator/Bookkeeper
Meta Bookkeeping Inc. —Sidney, BC
Daily Administration duties - answering emails/phone calls. GST/PST preparation and filing. You love cleaning up complicated QBO files and following the trail…
Estimated: $20–$25 an hour
Quick apply
8d
Traffic Control Person / Lane Closure Technician
JSK Traffic Control Services Inc —Victoria, BC
Industry leading benefits package – Our benefits package includes extended medical, dental, prescription drug coverage, dependent life insurance (spouse and…
Estimated: $19.25–$22.00 an hour
Quick apply
Maintenance Coordinator - Victoria
Thales Canada Inc., Defence and Security —British Columbia
The Maintenance Coordinator ensures that: TSN's complete all agreed maintenance activities to the required quality in a safe and environmentally friendly manner…
Estimated: $65.6K–$83K a year
Associate Legal Counsel
Island Health —Victoria, BC
A level of education, training and experience equivalent to a Bachelor's degree and degree in Law (LL.B or J.D.). Job Types: Full-time, Permanent.
Estimated: $58.05–$83.45 an hour
10d
Account Manager
Leavitt Machinery —British Columbia
You will be responsible for maintaining and growing relationships with new and existing customers while working in a fast-paced environment.
Estimated: $45,000–$100,000 a year
Quick apply
Project Manager
Zetron, a Codan Company —Victoria, BC
Organizing and leading meetings and calls with customers and third-party vendors. PMI certification (PMP, or CAPM with interest in progressing to PMP) is an…
Estimated: $85,000–$102,500 a year
Quick apply
Nurse Practitioner
eVisitNB —British Columbia
Assistance with New Brunswick licence fees is available. Perform clinical assessments, identify emergency signs and symptoms, and provide client support.
Estimated: $50–$100 an hour
Quick apply
Search Consultant
Adecco. —Canada
Working knowledge of labour and employment laws and regulations as well as current sourcing and recruiting trends, best practices and methodologies.
Estimated: $53.2K–$67.3K a year
Field Sales Consultant- Lower Mainland
Moneris Solutions —British Columbia
Must have a valid provincial driver's licence and vehicle available. Learning & development programs and resources including unlimited free access to LinkedIn…
Estimated: $56,680–$58,140 a year
3d
Customer Service Representative, Service BC
Maximus —Victoria, BC
Service BC Contact Centre CSR’s will provides front line support for 120+ programs and services the provincial government offers to residents, businesses and…
$25.06 an hour
13d
Submortgage Broker
Citadel Mortgages —British Columbia
Leading-edge tools: CRM, email campaigns, client loyalty program, personal mobile app, website, marketing tools, and social media program.
Estimated: $57K–$72.2K a year
Quick apply
Bilingual Service Desk Analyst (English/French)
Compugen Inc —Canada
Fournissez un dépannage avancé pour tous les types de demandes techniques, de demandes de service et de problèmes concernant les ordinateurs, le réseau, les…
$52,000–$55,000 a year
Occupational Therapist - Part Time - Sunshine Coast , BC
OT Works! —British Columbia
Valid driver’s license and vehicle. We offer paid training and program-specific resources covering protocols and clinical strategies for your clients.
Estimated: $57.06–$80.81 an hour
Quick apply
2d
Executive Assisstant
Entreflow Consulting Group —Victoria, BC
Managing the referral and gratitude program. Supporting with purchases for the team such as; birthday gifts, office supplies, home office equipment, surprise…
Estimated: $54,000–$58,000 a year
Quick apply
Occupational Therapist - Victoria, BC
OT Works! —British Columbia
Valid driver’s license and vehicle. We offer paid training and program-specific resources covering protocols and clinical strategies for your clients.
Estimated: $57.06–$80.81 an hour
Quick apply
Client Care Agent
COLLETTE TRAVEL SERVICE INC —Victoria, BC
We are seeking an exceptional Client Care Agent who will service the needs of Collette Vacations customers in an inbound and outbound telephone contact…
Estimated: $16–$19 an hour
Quick apply
Business Development Specialist
Groupe SOI —British Columbia
You have a car and a valid driver’s licence. Meet with Eye Care Professionals to discuss in depth about how they can benefit from being part of the OSI…
Estimated: $48.4K–$61.3K a year
Quick apply

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Administrative Assistant

Thales - Victoria, BC

Apply Now

Job details

Full-time Estimated: $53.4K–$67.6K a year

Benefits

Work from home

Qualifications

Microsoft Powerpoint
Microsoft Word
SFTP
Microsoft Excel
Filing
Administrative experience
Organizational skills
SharePoint
TFS
Communication skills

Full job description

Location: British Columbia_Remote_Worker, Canada

In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible.

Administrative Assistant

Position Summary

The Administrative Assistant will be responsible for providing a wide range of administrative services to assist Program Manager(s) and project team in day-to-day running of programs. The Administrative Assistant shall ensure that all project deliverables are prepared, formatted, internally reviewed, and delivered to the customer in an effective and timely manner with highest quality.

Essential Functions / Key Areas of Responsibility

Prepare and format reports and contract deliverables using in-house templates as well as customer provided templates;
Coordinate and track project deliverables and outstanding actions to ensure timely delivery;
Set-up internal document reviews in Microsoft Team Foundation Server (TFS) and closely track for completion;
Monitor workflow process to ensure the document is reviewed, approved in a timely fashion and escalate Work Items (WI) of concern to the PM;
Deliver documentation to the customer (via email or courier), pdf and file correspondence in TFS or IPESA;
Follow company policies and processes and maintain all aspects of electronic filing systems including logging, retention, and disposal;
Work with both internal and external tools such as TFS, SFTP, SharePoint, IPESA to manage activities and workflow issues (monthly reports, deliverables, etc.);
Manage all aspects of incoming and outgoing correspondence in the project mailbox and respond to project team members’ inquiries;
Manage competing priorities while supporting several projects;
Create SAP purchase requisitions as required;
Work closely with cross functional teams such as Finance, Contracts & Legal, Procurement, and Quality on project requirements;
Assist with on-boarding new team members to the project, processing PIN numbers in a timely manner;
Assist in the preparation of letters, quotes, and proposals and provide formatting support on large bids as assigned;
Support with any off-site event/meeting/training/team building by booking the venue, PR creation, facilitating payment and on-site administrative support;
Perform other duties as assigned by the Project Managers and Administration Manager;
Provide backup to other Administrative staff as required and cross-train as required;
Provide backup reception support when required during team member’s absence due to vacation, sick leave or other circumstances;
Prepare for all aspects of in-house meetings, including coordination, record of discussion and action items tracking;
Order catering, track details and assist with the setup/clean-up.

Minimum Requirements: Skills, Experience, Education, Technical/Specialized Knowledge, Certifications, Language

Minimum 5 years of experience in a similar role
Diploma in Office Administration or equivalent
Strong organizational skills and ability to balance multiple priorities
Advanced proficiency with Microsoft Word and knowledge of Excel and PowerPoint
Attention to detail
An interest in working in a fast-paced, demanding environment with a steep learning curve
Ability to work independently
Strong communication and interpersonal skills
All applicants must be able to obtain a Canadian NATO Secret security clearance and meet the eligibility requirements outlined in the Canadian Controlled Goods Registration Program and ITAR Program

Physical Demands:

Office Work

Regulatory Compliance Requirements:

Requires direct or indirect access to hardware, software, technology or technical data controlled under the Canadian Export Control List, the ITAR or the EAR
Requires a positive Controlled Goods assessment as you will have direct access to hardware, software, technology or technical data controlled under the Canadian Controlled Goods Program
Required to obtain and maintain a Security Clearance at the NATO Secret Level

Type of Role:

Hybrid (Home/Office) – flexibility to work from home; but expected to be in office as required to support the business.

Schedule:

40 hours per week

Physical Environment:

Office environment

Travel:

Minimal travel within Canada

The anticipated Total Target Compensation(TTC), inclusive of annual salary and bonus eligibility, for this role is based on $48,313.96 -$75,490.31 range. The Company reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s status protected by local, provincial, and federal laws.

#LI-TA1

Thales is an equal opportunity employer which values diversity and inclusivity in the workplace. Thales is committed to providing accommodations in all parts of the interview process. Applicants selected for an interview who require accommodation are asked to advise accordingly upon the invitation for an interview. We will work with you to meet your needs. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.

This position requires direct or indirect access to hardware, software or technical information controlled under the Canadian Export Control List, the Canadian Controlled Goods Program, the Canadian Industrial Security Program, the US International Traffic in Arms Regulations (ITAR) and/or the US Export Administration Regulations (EAR). All applicants must be eligible or able to obtain authorization for such access including eligibility to the Canadian Controlled Goods Program and able to obtain a Canadian NATO Secret clearance.

Apply Now

work from home jobs in victoria, bc

Administrative Assistant

Shop and Deliver - No Experience Required

Community Occupational Therapist - Victoria

Administrator/Bookkeeper

Traffic Control Person / Lane Closure Technician

Maintenance Coordinator - Victoria

Associate Legal Counsel

Account Manager

Project Manager

Nurse Practitioner

Search Consultant

Field Sales Consultant- Lower Mainland

Customer Service Representative, Service BC

Submortgage Broker

Bilingual Service Desk Analyst (English/French)

Occupational Therapist - Part Time - Sunshine Coast , BC

Executive Assisstant

Occupational Therapist - Victoria, BC

Client Care Agent

Business Development Specialist

Administrative Assistant

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