Senior Coordinator, Database & Data Management
Join a dynamic team that is making significant impact on the advancement of healthcare on Vancouver Island.
The Victoria Hospitals Foundation is a leading philanthropic organization on Vancouver Island that champions giving through prudent stewardship to advance and elevate care at Royal Jubilee and Victoria General hospitals. As a charitable partner of Island Health, we raise funds to invest in priority and best-in-class medical equipment, caregiver education, research, and special projects.
In 2025/26, more than $37.5 million was raised from over 5,314 donors to bring innovation to the forefront of patient care in Victoria. Since 1989, the Foundation has raised over $270 million to benefit Vancouver Island’s acute care hospitals, which serve the region’s 930,000+ residents.
We are seeking a highly organized and driven Senior Coordinator, Database & Data Management to join our Finance & Administration team, supporting gift processing, database administration, data quality, and reporting.
Reporting to the Manager, Finance & Administration, this role helps ensure accurate donor data, reliable reporting, and effective systems that support VHF’s fundraising success.
Key Responsibilities
Gift Processing & Financial Administration
· Process, code, batch, and deposit donations accurately in Raiser’s Edge NXT and related systems, meeting accounting and reporting deadlines.
· Allocate gifts to appropriate equipment, projects, campaigns, or restrictions.
· Support tax receipting, campaign processing, and related fundraising administration.
Database Administration & Data Quality
· Maintain donor and constituent data integrity across organizational systems by identifying, investigating, and resolving data quality issues.
· Develop and maintain data processes, procedures, and documentation.
· Support database imports, exports, list development, segmentation, and other data management initiatives.
Reporting
· Develop and maintain reports and dashboards that support financial reporting, campaign tracking, donor analysis, and operational decision-making.
· Use Excel, Power BI, Access, and Raiser’s Edge NXT to produce meaningful insights and performance reporting.
Technology & Process Improvement
· Maintain and support databases and related systems.
· Identify opportunities for automation, process improvement, and technology enhancements.
· Assist with system implementations, integrations, and database-related projects.
· Explore emerging technologies, including AI-enabled tools, to improve operational efficiency.
What You Bring
Education & Experience
· Post-secondary education in business administration, information systems, data analytics, or a related discipline.
· Minimum two years of experience in administration, data entry, data management, or a related field.
· Experience with Raiser’s Edge NXT or a comparable relational database.
· Experience in a non-profit, fundraising, or data-focused environment is an asset.
Technical Skills
· Advanced Microsoft Excel skills, including formulas, pivot tables, data analysis, and reporting.
· Strong Microsoft Access skills, including database maintenance and development.
· Experience with Power BI, dashboard development, and data visualization.
· Experience working with relational databases and large datasets.
· Proficiency with Microsoft Office, including Outlook, Word, and Teams.
Skills & Attributes
· Exceptional attention to detail and commitment to data accuracy.
· Strong analytical, problem-solving, and prioritization skills.
· Ability to manage high-volume workloads and meet deadlines.
· Excellent communication and collaboration skills.
· Curiosity, initiative, and a continuous improvement mindset.
· Ability to work independently and contribute positively to a team environment.
Total Compensation Package:
· The base salary range for this position is $56,330 - $63,500.
· The base salary range for this position is $56,330 - $76,210.
· This salary is based on a 37.5-hour work week with core hours 8:30-4:30.
Why Join VHF?
At VHF, exceptional healthcare begins with community generosity and a dedicated team working behind the scenes. We offer:
· Meaningful work that directly improves healthcare on Vancouver Island.
· A collaborative, supportive, and values-driven culture.
· Work with an organization that values trust, accountability, learning and professional growth.
Join Us:
We welcome qualified candidates to submit a detailed cover letter and resume to [email protected]. This position will be open until successfully filled. Interviews will be scheduled as applications are received. A full job description is available upon request.
Please include “Senior Coordinator, Database & Data Management”
in the subject line.
Pay: $56,330.00-$76,210.00 per year
Benefits:
- Company events
- Company pension
- Employee assistance program
- On-site parking
- Paid time off
- Work from home
Work Location: Hybrid remote in Victoria, BC
