Clinic Administrative Assistant
Body ’n Balance Physio & Wellness Clinic – Wasaga Beach, ON
Job Type: Part-Time, Permanent
Pay: $18.00–$20.00 per hour, based on experience
About Us
Body ’n Balance Physio & Wellness Clinic has been serving the Wasaga Beach community for over 20 years and is known for exceptional patient care, a supportive team culture, and our “one team, one dream” approach.
We’re looking for a Clinic Administrative Assistant who is friendly, organized, adaptable, and passionate about helping people. This is a fast-paced, team-oriented clinic environment where you’ll be balancing front desk reception, scheduling, billing, and hands-on clinic support, including cleaning, laundry, and maintaining treatment areas, to help ensure every patient has a positive experience from start to finish.
What You'll Do
Front Desk & Administrative Responsibilities
- Schedule and manage patient appointments
- Process billing, payments, and insurance submissions
- Maintain accurate patient records, filing, and scanning
- Answer phones and respond to emails
- Support smooth day-to-day clinic operations
- Assist with administrative projects and tasks as needed
Clinic Support Responsibilities
- Welcome and assist patients in a warm, professional manner
- Coordinate with therapists and practitioners to support patient care
- Set up and sanitize treatment rooms and equipment
- Complete cleaning duties including laundry, sanitizing, and tidying clinic spaces
- Monitor and restock clinic supplies
- Assist with maintaining a clean, organized, and welcoming environment
- Provide occasional non-clinical assistance to patients when needed
What We're Looking For
We're looking for someone who is:
- Friendly, professional, and compassionate
- Organized, detail-oriented, and dependable
- Comfortable working in a busy, fast-paced environment
- Able to multitask and prioritize competing responsibilities
- Comfortable using computers and learning new software systems
- A strong communicator with excellent customer service skills
- A team player who is willing to jump in and help wherever needed
- Positive, adaptable, and eager to contribute to a supportive workplace culture
- Someone who takes pride in their work, enjoys being part of a team, and is willing to contribute wherever needed to help the clinic run smoothly
Qualifications
- High school diploma or equivalent
- Previous administrative, customer service, reception, or healthcare experience is an asset
- Strong communication and organizational skills
- Comfortable using computers, Microsoft Office, and learning new software
- Ability to perform light physical duties including cleaning, laundry, and occasional lifting of clinic supplies
- Must be available to work weekday afternoon and evening shifts
Schedule & Hours
- Status: Part-time, permanent
- Weekly Hours: 20–25 hours per week
- Days: 5 days per week, Monday to Friday (No weekends)
- Shift Length: Approximately 4 to 5 hours per day
- Shift Times: Shifts will be scheduled within our peak afternoon/evening window (between 11:00 a.m. and 5:00 p.m.). Exact daily start and end times will be finalized with the successful candidate.
Compensation & Benefits
- Starting wage: $18.00–$20.00 per hour, based on experience
- Eligible for our Health Care Spending Account (HCSA) after successful completion of a 3-month probation period
Why Join Body ’n Balance?
At Body ’n Balance, we value teamwork, reliability, honesty, and a genuine passion for helping people. We take pride in creating a welcoming environment for both patients and staff, where everyone works together toward a common goal.
If you enjoy helping people, thrive in a busy environment, and want to be part of a supportive team, we'd love to hear from you.
How to Apply
Please submit your resume and cover letter.
We thank all applicants for their interest in joining Body ’n Balance Physio & Wellness Clinic. Due to the anticipated volume of applications, only candidates whose qualifications most closely match our requirements will be contacted for an interview.
Job Types: Part-time, Permanent
Pay: $18.00-$20.00 per hour
Benefits:
Work Location: In person
