Waterloo, On Special assistant Jobs – 69 Openings This Week

Assistant Property Manager
Confidential —Guelph, ON
- $60,000–$65,000 a year
- Weekends as needed
- Microsoft Outlook
- Administrative experience
- Travel
- Flexible schedule
Quick apply
Bilingual Customer Service Broker - Home & Auto Insurance (RIBO Licensed)
OTIP Group of Companies (OTIP, Orbit, Curo) —Waterloo, ON
- Full-time
- Microsoft Outlook
- Sales
- English
Quick apply
Assistant Restaurant Manager
Montana's —Waterloo, ON
- $50,000–$60,000 a year
- Full-time
- Microsoft Word
- Hospitality
- Bar
- Store discount
- Dental care
Quick apply
Structured Settlement Support Analyst (Administrative Assistant)
McKellar Structured Settlements Inc. —Guelph, ON
- $43,000 a year
- Full-time
- Microsoft Word
- Basic math
- Math
- Dental care
- Paid time off
Quick apply
Behavioural Support / Child & Youth Worker
YWCA Cambridge —Cambridge, ON
- $27.86–$34.50 an hour
- Full-time
- Experience working with individuals with disabilities
- Experience working with children
- First Aid Certification
- Tuition reimbursement
- Life insurance
Quick apply
2d
Executive Assistant
Kingsley Management Inc —Kitchener, ON
- $70,000–$85,000 a year
- Full-time
- Microsoft Outlook
- Research
- Administrative experience
- Dental care
- Vision care
Quick apply
Assistant Meat Manager
Farm Boy Inc. —Guelph, ON
- From $20.50 an hour
- Weekends as needed
- Inventory management
- Customer service
- Merchandising
- Disability insurance
- Dental care
Quick apply
Assistant Chef Manager
Farm Boy Inc. —Guelph, ON
- From $20.50 an hour
- Weekends as needed
- Inventory management
- Customer service
- Merchandising
- Disability insurance
- Dental care
Quick apply
Invigilation Assistant
Wilfrid Laurier University —Waterloo, ON
- $31.86–$36.41 an hour
- Part-time
- High school diploma or GED
- Data entry
- Communication skills
3d
Program Assistant - St. Mary's Health Program
St. Joseph's Home Care —Kitchener, ON
- $19.15–$29.12 an hour
- Part-time
- Administrative experience
- Continuous improvement
- Data entry
Quick apply
LTO EA Level D - LD - 30 hrs/wk
Waterloo Region District School Board —Kitchener, ON
- $29.85–$36.81 an hour
- Part-time
- Experience working with individuals with disabilities
- Experience working with children
- Bachelor's
3d
LTO EA Level D -ACE - 15 hrs/wk
Waterloo Region District School Board —Kitchener, ON
- $29.85–$36.81 an hour
- Part-time
- Experience working with individuals with disabilities
- Experience working with children
- Bachelor's
4d
Lab Patient Technician - Part Time (Float) - Waterloo, ON
LifeLabs —Waterloo, ON
- $25.55–$29.84 an hour
- Part-time
- Data entry
- Typing
- Communication skills
- Dental care
- Life insurance
LTO EA Level D - MLL - 30 hrs/wk
Waterloo Region District School Board —Kitchener, ON
- $29.85–$36.81 an hour
- Part-time
- Experience working with individuals with disabilities
- Experience working with children
- Bachelor's
4d
Floral Assistant
Somewhere Garden —Waterloo, ON
- $17.60–$18.00 an hour
- Part-time
- Inventory control
- Customer service
- Cleaning
Quick apply
LTO EA Level D - ACE - 30 hrs/wk
Waterloo Region District School Board —Kitchener, ON
- $29.85–$36.81 an hour
- Part-time
- Experience working with individuals with disabilities
- Experience working with children
- Bachelor's
4d
LTO EA Level D - Special Needs - 25 hrs/wk
Waterloo Region District School Board —Waterloo, ON
- $29.85–$36.81 an hour
- Part-time
- Experience working with individuals with disabilities
- Experience working with children
- Bachelor's
4d
Community Leisure Programmer
The City of Waterloo —Waterloo, ON
- $36.17–$45.22 an hour
- Temporary
- CPR Certification
- First Aid Certification
- Team management
Quick apply
6d
Volume Counter, Mail Operations
Canada Post —Kitchener, ON
- $25.01 an hour
- Temporary
- Basic math
- English
- Math
5d
Benefits Services Representative - Call Centre (12-Month Contract)
OTIP Group of Companies (OTIP, Orbit, Curo) —Waterloo, ON
- $47,649–$65,573 a year
- Full-time
- Remote
- Microsoft Office
- High school diploma or GED
- Organizational skills
- Dental care
Quick apply
4d

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special assistant jobs near waterloo, on

Assistant Property Manager

Confidential
Guelph, ON

Quick apply

Job details

Permanent | Full-time
$60,000–$65,000 a year

Qualifications

Accounts receivable
Municipal bylaws
Microsoft Outlook
Financial reporting
Property showing
Post-secondary education
Administrative support experience
Filing
Property leasing
Administrative experience
Digital marketing
Client services
Customer service orientation
Organizational skills
Residential property inspections
Customer support
Business
Work order management
Communication skills
Client interaction
Facilities maintenance
Credit card reconciliation
Team coordination
Driving Licence
Time management
Office experience

Full job description

Overview

Join our dynamic property management team as an Assistant Property Manager, where you will play a vital role in supporting the daily operations of our residential properties. This position offers an exciting opportunity to develop your skills in property oversight, customer service, and administrative functions. You will work closely with the property manager to ensure smooth property operations, enhance tenant satisfaction, and maintain the property's value. Your proactive approach and attention to detail will contribute directly to creating a welcoming and well-managed environment for tenants.

Key Responsibilities

Leasing & Resident Services

Coordinate leasing activities, including responding to inquiries, scheduling showings, conducting property tours, and preparing lease documentation.
Assist with peak student leasing season, including evening and weekend showings as required.
Process rental applications and complete applicant screening.
Coordinate move-ins and move-outs, including key distribution and move-in packages.
Respond promptly to tenant inquiries, maintenance requests, and general correspondence.
Prepare notices, letters, and other tenant communications.
Assist with lease renewals, lease amendments, and resident file management.

Property Operations

Conduct move-in, move-out, quarterly, and routine property inspections.
Monitor property conditions and report maintenance deficiencies.
Coordinate maintenance requests with the Maintenance Team and follow up to ensure timely completion.
Assist with suite turnover coordination between tenancies.
Ensure common areas and properties meet company standards for cleanliness, safety, and appearance.
Monitor compliance with municipal bylaws, fire regulations, and company policies.

Administrative & Financial Support

Assist with rent collection and follow up on outstanding balances.
Review accounts receivable with the Property Manager and Property Administrator.
Process invoices, expense reports, and credit card reconciliations.
Maintain accurate tenant records and property documentation.
Assist with budget tracking and operating expense reporting.
Support accounting with reconciliations and financial reporting as required.

Vendor & Contractor Coordination

Schedule and coordinate contractors for repairs, maintenance, and property services.
Monitor contractor performance and confirm work is completed satisfactorily.
Obtain quotations for maintenance and repair projects when required.
Assist in coordinating seasonal services such as landscaping, snow removal, waste management, and HVAC maintenance.

Marketing & Communications

Create and maintain rental listings across marketing platforms.
Update the company website with available units and property information.
Assist with social media content, including LinkedIn and other digital marketing initiatives.
Coordinate photography, virtual tours, and marketing materials for vacancies.

Team Support

Participate in team meetings and contribute ideas to improve operations and resident satisfaction.
Build positive relationships with tenants, contractors, and clients.
Assist the Property Manager with special projects and portfolio initiatives.
Perform additional administrative and operational duties as assigned.

Qualifications

Post-secondary education in Business, Property Management, Real Estate, or a related discipline is considered an asset.
1–3 years of experience in property management, real estate, customer service, or office administration.
Strong organizational and time management skills with the ability to prioritize multiple tasks.
Excellent written and verbal communication skills.
Strong customer service and conflict resolution abilities.
Proficiency with Microsoft Office (Outlook, Word, Excel).
Experience using property management software is considered an asset.
Knowledge of the Ontario Residential Tenancies Act is considered an asset.
Valid G driver's licence and reliable transportation.

Skills & Competencies

Strong attention to detail
Excellent organizational skills
Professional written communication
Customer-focused approach
Ability to manage multiple priorities
Problem-solving and critical thinking
Team-oriented with the ability to work independently
Adaptability in a fast-paced environment

Working Conditions

Office-based with regular travel to properties throughout the portfolio.
Occasional evening and weekend work.
Participation in after-hours emergency on-call.

Pay: $60,000.00-$65,000.00 per year

Benefits:

Casual dress
Flexible schedule
On-site parking

Work Location: In person

Quick apply

Refine Your Search

special assistant jobs in waterloo, on

Assistant Property Manager

Bilingual Customer Service Broker - Home & Auto Insurance (RIBO Licensed)

Assistant Restaurant Manager

Structured Settlement Support Analyst (Administrative Assistant)

Behavioural Support / Child & Youth Worker

Executive Assistant

Assistant Meat Manager

Assistant Chef Manager

Invigilation Assistant

Program Assistant - St. Mary's Health Program

LTO EA Level D - LD - 30 hrs/wk

LTO EA Level D -ACE - 15 hrs/wk

Lab Patient Technician - Part Time (Float) - Waterloo, ON

LTO EA Level D - MLL - 30 hrs/wk

Floral Assistant

LTO EA Level D - ACE - 30 hrs/wk

LTO EA Level D - Special Needs - 25 hrs/wk

Community Leisure Programmer

Volume Counter, Mail Operations

Benefits Services Representative - Call Centre (12-Month Contract)

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