Waterloo On Administrative specialist Jobs – 84 Openings This Week

Payroll Manager
Vertical Staffing Resources —Waterloo, ON
- $80,000–$95,000 a year
- Full-time
- Hybrid work
- Microsoft Office
- Business
- Accounting
- Dental care
- Employee assistance program
Quick apply
Clinical Manager, Fort Albany, ON
Weeneebayko Area Health Authority —Ontario
- From $61.55 an hour
- Full-time
- Nursing
- BLS Certification
- Master's degree
- Dental care
- Employee assistance program
Quick apply
Sales Support Specialist
Danby Products Ltd. —Guelph, ON
- $46,000–$55,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Oracle
- Dental care
- Paid time off
Quick apply
8d
Clinical Manager, Attawapiskat, ON
Weeneebayko Area Health Authority —Ontario
- From $51.98 an hour
- Full-time
- Nursing
- BLS Certification
- Master's degree
- Dental care
- Employee assistance program
Quick apply
Bilingual Information Specialist
ISB Global Services —Guelph, ON
- $50,000 a year
- Full-time
- Bilingual
- Customer service
- English
- Wellness program
- Dental care
Quick apply
Inside Sales - R&D Tax (SR&ED)
National R&D Inc. —Cambridge, ON
- $40,000–$60,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Sales
- Dental care
Quick apply
Senior Technical Product Specialist
Dare Foods Limited —Cambridge, ON
- $93,000 a year
- Full-time
- Engineering
- Microsoft Office
- Analysis skills
- Paid time off
3d
Payroll Specialist
JTS Mechanical Systems Inc. —Guelph, ON
- From $65,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Life insurance
Quick apply
Talent Acquisition Specialist, Kitchener Waterloo
Voyago —Kitchener, ON
- $52,000–$57,000 a year
- Immediate opening
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
Quick apply
Marketing Coordinator/Sales Development Representative
Summit Water —Cambridge, ON
- $60,000–$65,000 a year
- Full-time
- Hybrid work
- Sales
- Marketing
- Customer service
- Designated paid holidays
- Dental care
Quick apply
11d
Supply Chain Specialist
Fastenal —Kitchener, ON
- $51,600–$65,000 a year
- Full-time
- Microsoft Excel
- Customer service
- Microsoft Office
- Designated paid holidays
- Disability insurance
9d
Real Estate Law Clerk/ Platform Operator (Ontario)
InfoTrack Canada —Ontario
- $50,000–$55,000 a year
- Full-time
- Remote
- Bilingual
- Microsoft Excel
- English
- Dental care
- Paid time off
Quick apply
Medical Receptionist
KMH Cardiology Centres Inc. —Kitchener, ON
- From $20 an hour
- Weekends as needed
- Medical office experience
- Microsoft Office
- Organizational skills
- Dental care
- Paid time off
Quick apply
Payroll Specialist
Godspeed Group —Guelph, ON
- From $65,000 a year
- 8 hour shift
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
8d
International Student Transition Coordinator
University of Waterloo —Waterloo, ON
- $61,954.88–$77,443.60 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Administrative Coordinator, Undergraduate Studies
University of Waterloo —Waterloo, ON
- $51,306.48–$64,133.10 a year
- Full-time
- Customer service
- Administrative experience
- High school diploma or GED
Specialist, Total Rewards - Payroll - Contract
Miller Thomson —Waterloo, ON
- $58,980–$81,486 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
10d
Referral Administrator – Central Intake
Langs —Cambridge, ON
- $48,502–$54,463 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
Quick apply
1d
Learning and Development Specialist
Ontario One Call —Guelph, ON
- $63,060–$73,000 a year
- Hybrid work
- Customer service
- Microsoft Office
- Analysis skills
10d
Clinical Application Specialist
Topcon Healthcare —Waterloo, ON
- Full-time
- Hybrid work
- Windows
- Travel
- Computer networking

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administrative specialist jobs near waterloo on

Payroll Manager

Vertical Staffing Resources -
Waterloo, ON

Quick apply

Job details

Permanent | Full-time
$80,000–$95,000 a year

Qualifications

Microsoft Office
Payroll
Business
Accounting
Communication skills
Time management

Full job description

Payroll Manager – Waterloo, ON – Permanent

About Our Client

Our client is a trusted and well-established provider of community-based health services across Ontario. They work closely with public health authorities, hospitals and partner organizations to support integrated care delivery across a broad range of patient services. With a focus on accessibility, quality and innovation, they are committed to strengthening healthcare delivery through digital transformation and secure, scalable infrastructure.

What You Will Be Doing, as a Payroll Manager:

The Payroll Manager - Operations Lead is responsible for the oversight of day-to-day payroll operations, providing leadership to the payroll team and ensuring accurate and timely end-to-end payroll processing. This role supports a large, unionized workforce and is accountable for ensuring payroll delivery aligns with legislative and organizational standards.

This role focuses on team supervision, operational efficiency, and ensuring the integrity of the payroll cycle while fostering a high-performance culture through staff development and support. The role also leads the implementation of collective agreement changes as they relate to payroll, ensuring consistent interpretation and operational integration.

OPERATIONS

Lead and manage the full-cycle payroll process including bi-weekly processing, off-cycle adjustments, and exception handling, ensuring a high degree of accuracy in transactions and processing.
Lead the implementation of payroll related provisions of collective agreements.
Supervise and support a team of Payroll Specialists and Payroll Administrators, including assigning tasks, providing guidance, and addressing and resolving all payroll related issues in a timely, effective manner.
Oversee grid placement reviews, garnishment approvals, and payroll audit processes.
Review and maintain employee records within the payroll system, ensuring accuracy and confidentiality.
Oversee the preparation and timely distribution of T4s and Records of Employment (ROEs).
Approve payroll journal entries, bank files, and GL summary reports to ensure financial accuracy and timely disbursements.
Monitor payroll-related inquiries and escalate complex issues as necessary, maintaining a high level of customer service.
Other duties as assigned.

QUALITY AND RISK MANAGEMENT

Ensure timely and accurate remittance of source deductions and garnishments.
Ensure internal controls are adhered to and that audit requirements are met.
Monitor compliance with federal and provincial legislation, union agreements, and organizational policies.

HUMAN RESOURCES

Provide training, mentorship, and coaching to payroll staff and create development plans aligned with organizational goals.
Monitor team capacity and adjust staffing plans as needed.
Support recruitment, onboarding, and training of new payroll staff.
Provide ongoing coaching and support for team members.
Complete probationary and annual performance reviews.
Address performance issues promptly in collaboration with HR or senior leaders.
Lead the team in delivering accurate, timely, and customer-focused payroll services.
Collaborate with HR and LR to operationalize collective agreement updates

RESPONSIBILITY FOR SUPERVISION OF STAFF & OTHERS

Directly supervises Payroll Administrators and Specialists
Provides day-to-day guidance and operational oversight for the payroll team.
Acts as the first point of escalation for team-related issues or concerns.

What You Should Have as a Payroll Manager:

Canadian Payroll Leadership Professional designation (or in progress).
Successful completion of a business administrative or accounting diploma or related discipline from a recognized community college/university.
Minimum 5-7 years related work experience in large (4,000+ employees) payroll environment (unionized preferred).
Strong working knowledge of Canadian payroll legislation, ESA, CRA regulations, WSIB, and statutory deductions.
Demonstrated experience leading payroll operations and managing bi-weekly payroll cycles, including off-cycle adjustments.
Proficiency in payroll software systems and Microsoft Office Suite.
Proven ability to manage and mentor a payroll team, including performance management and training.
Experience preparing year-end filings and payroll documentation such as T4s, ROEs, and remittance schedules.
Demonstrated experience interpreting and applying collective agreement provisions in a payroll environment.
Solid comprehension and understanding of payroll legislation, CRA guidelines, WSIB, Employment standards and collective agreements for payroll purposes.
Strong organizational and time-management skills, with the ability to meet deadlines under pressure.
Excellent verbal and written communication skills for interacting with employees, unions, and cross-functional teams.
High attention to detail and accuracy in reviewing payroll transactions and reports.
Commitment to providing high-quality customer service and resolving payroll-related inquiries effectively.
Ability to identify and implement process improvements for increased payroll efficiency and compliance.

What You Will Receive as a Payroll Manager:

Salary range of $80,000.00 - $95,000.00/year
5% RRSP matching
4 weeks’ vacation
Paid sick days
Excellent benefit package
Employee assistance program
Full-time permanent career
Opportunity to work for a large public organization

The Shift You Will Be Working is:

· Day shift, Monday to Friday 8:30am-4:30pm

Where You Will Be Working, as a Payroll Manager:

Waterloo, ON (Hybrid work setting)

We are excited to see you are interested in working with Vertical Staffing Resources Inc. As one of the fastest growing staffing agencies in Canada, we have something for everyone. One of the many great things about applying with us is that you can complete one application and be considered for 100’s of different roles! Please note that once you complete an application, you are officially one of us – a Vertical employee! This means you will need to have your documents ready such as SIN, ID, Permit (if applicable) to be an active Vertical employee.

#VSRAdmin

Job Types: Full-time, Permanent

Pay: $80,000.00-$95,000.00 per year

Benefits:

Dental care
Extended health care

Work Location: Hybrid remote in Waterloo, ON N2L 3K8

Quick apply

Refine Your Search

administrative specialist jobs in waterloo on

Payroll Manager

Clinical Manager, Fort Albany, ON

Sales Support Specialist

Clinical Manager, Attawapiskat, ON

Bilingual Information Specialist

Inside Sales - R&D Tax (SR&ED)

Senior Technical Product Specialist

Payroll Specialist

Talent Acquisition Specialist, Kitchener Waterloo

Marketing Coordinator/Sales Development Representative

Supply Chain Specialist

Real Estate Law Clerk/ Platform Operator (Ontario)

Medical Receptionist

Payroll Specialist

International Student Transition Coordinator

Administrative Coordinator, Undergraduate Studies

Specialist, Total Rewards - Payroll - Contract

Referral Administrator – Central Intake

Learning and Development Specialist

Clinical Application Specialist

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