West Kelowna, Bc Executive assistant & operations coordinator Jobs – 3 Openings This Week

Executive Assistant & Operations Coordinator
Ezra Cremers - Personal Real Estate Corporation | Vantage West Realty Inc —Kelowna, BC
- $60,000–$75,000 a year
- Weekends as needed
- Hybrid work
- Customer service
- Microsoft Office
- Administrative experience
Quick apply
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Westbank First Nation —Kelowna, BC
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- Microsoft Word
- Microsoft Excel
- Dental care
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Okanagan Golf Club —Kelowna, BC
- $60,000–$65,000 a year
- Seasonal
- Cooking
- Communication skills
- Kitchen experience
- Dental care
- Vision care
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executive assistant & operations coordinator jobs near west kelowna, bc

Executive Assistant & Operations Coordinator

Ezra Cremers - Personal Real Estate Corporation | Vantage West Realty Inc
Kelowna, BC

Quick apply

Job details

Full-time
$60,000–$75,000 a year

Qualifications

Customer service
Microsoft Office
Administrative experience
Organizational skills
Clerical experience
Phone etiquette
Office experience

Full job description

Executive Assistant & Operations CoordinatorVantage West Realty | Kelowna, BC$60,000 – $75,000 | Full-Time | Hybrid

About the Role

Ezra Cremers Personal Real Estate Corporation, operating under Vantage West Realty, is a boutique residential property management company with doors across Kelowna, West Kelowna, Vernon, Lake Country, and Peachland. We're known for our 5-star reputation, proactive communication, and Ezra holds a dual-license both his property management and real estate, which means clients get full-service expertise under one roof.

We're looking for an Executive Assistant & Operations Coordinator who runs toward problems, not away from them. This role sits at the centre of everything: you manage upward to Ezra and downward to our unlicensed assistant and virtual assistants team. When you do your job well, Ezra is free to focus on clients and growth. When you don't, everyone feels it.

This is not a task-doer role. This is an ownership role.

What You'll Own

Triage and oversee the management of three active Gmail inboxes (primary, admin, maintenance) daily, with urgency awareness
Oversee our maintenance coordinator and ensure the success end-to-end through Property Meld, including vendor scheduling and owner communication
Manage Ezra's calendar, communications, and daily priorities he should never be surprised
Oversee task flow in Monday.com across the team and virtual assistants
Prepare and route documentation in DocuSign, Google Drive, and Dropbox
Handle tenant and owner correspondence on behalf of the team, never owner-facing decisions, always proactive updates
Flag anything that needs Ezra before it becomes a problem

You're the Right Fit If You

Have 3+ years of executive assistant or operations coordinator experience
Can manage multiple inboxes without things falling through the cracks
Know how to manage up, you communicate proactively, not reactively
Are calm under volume (our maintenance inbox alone handles hundreds of threads a month)
Can hold a team accountable without being the boss
You are comfortable with property management software or can learn it fast
You are interested in learning and leveraging AI to get your job done following compliance rules

Nice to Have (Not Required)

Familiarity with Property Ware, Property Meld, or LeadSimple
Knowledge of the BC Residential Tenancy Act
Experience supporting a licensed professional (realtor, property manager, lawyer, accountant)

This Role Is Not For You If

You need to be told what to do every day
You treat email as a to-do list you'll get to eventually
You're looking for a quiet back-office job
You aren't availble during the hours the business needs you
You don't pick up the phone when it rings

Details

Monday–Friday, standard business hours 9am - 5pm
Heightened availability on the 1st and 15th of each month (move-in/move-out days)
Weekend emergency availability expected (not the norm, but it happens)
Hybrid mix of in-office (Kelowna) and remote
Salary: $60,000–$75,000 based on experience

To Apply

Send your resume to [email protected]

Subject line must read: Operations First

In the body of your email, answer this question in one sentence: What's the difference between managing up and managing down?

Applications without the correct subject line or the one-sentence answer will not be reviewed.

Pay: $60,000.00-$75,000.00 per year

Work Location: Hybrid remote in Kelowna, BC V1Y 9X9

Quick apply

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executive assistant & operations coordinator jobs in west kelowna, bc

Executive Assistant & Operations Coordinator

Executive Assistant to Council Secretariat & Residential Premises Administrator

Sous Chef

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