west lincoln on office administrator Jobs – 18 Openings This Week

Senior Payroll & Accounts Payable Administrator
Foliera Inc. —Beamsville, ON
- From $65,000 a year
- Full-time
- Bilingual
- English
- High school diploma or GED
- Paid time off
Quick apply
13d
Office Administrator
RY Xpress Transportation & Logistics —Grimsby, ON
- $22 an hour
- Part-time
- Hybrid work
- Customer service
- Administrative experience
- Organizational skills
- Work from home
Quick apply
19h
Full Time Sterilization Assistant - Medical Office
Niagara Foot Care Clinic and Orthotic Centre —Grimsby, ON
- $19–$20 an hour
- Full-time
- Customer service
- English
- High school diploma or GED
Quick apply
4d
Office Manager
Summit Heights —Hamilton, ON
- $55,500–$58,500 an hour
- Full-time
- Microsoft Excel
- Customer service
- Microsoft Office
Quick apply
2d
Junior Office Administrator
Oakridge Landscape Contractors —Hamilton, ON
- From $22 an hour
- Full-time
- Microsoft Office
- Communication skills
Quick apply
7d
office manager
DESO Construction Limited —Caledonia, ON
- $36.50 an hour
- Full-time
- English
- High school diploma or GED
Accountant & Office Administrator
RM Signs & Engraving Inc. —Stoney Creek, ON
- $55,000–$70,000 a year
- Full-time
- Microsoft Excel
- Microsoft Office
- Accounting
- Dental care
- Vision care
Quick apply
Front Office Administrator – Wellness Clinic
Exhale Wellness —Stoney Creek, ON
- $17.60–$17.80 an hour
- Part-time
- Administrative experience
- Organizational skills
- Front desk
- Dental care
- Paid time off
Quick apply
2d
medical administrative assistant
Fonthealth —Fonthill, ON
- $27–$32 an hour
- Full-time
- Spanish
- English
- No university degree
Quick apply
Office Administrator - Temporary
Brandt —Stoney Creek, ON
- Customer service
- English
- Microsoft Office
Quick apply

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Executive Assistant & Office Operations Coordinator
The Administrative Alliance —Toronto, ON
Perform clerical and administrative duties in person, by telephone, and via email; respond to inquiries and relay messages. The Ideal Candidate Will Be:*.
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Senior Payroll & Accounts Payable Administrator

Foliera Inc. -
Beamsville, ON

Quick apply

Job details

Permanent | Full-time
From $65,000 a year
13 days ago

Qualifications

Bilingual
French
Sage
Accounts payable
Filing
ADP
English
High school diploma or GED
Payroll

Full job description

Role Overview

We are seeking a seasoned Senior Payroll & Accounts Payable Administrator to take the leading role of our payroll and accounts payable functions. This is an on-site position based in our Beamsville office, designed for a process-driven professional who is passionate about modernization and structuring. This is not a "maintenance" role. We are looking for a builder who wants a strong say in defining our best practices. The successful candidate will lead the evolution of our financial workflows, establishing robust internal controls and ensuring compliance across our multi-jurisdictional operations (Ontario and Quebec). If you enjoy moving from manual processes to scalable, automated systems, this role offers the autonomy to make a significant impact.

Key Responsibilities

Process architecture: Evaluate current AP and Payroll workflows to identify inefficiencies; design and implement structured, scalable "Best Practice" processes that improve accuracy and turnaround times.
Payroll operations: Manage the full-cycle payroll process for a multi-regional workforce. Ensure accurate calculations for wages, taxable benefits, and deductions while maintaining strict compliance with ESA and CNESST (Quebec).
Accounts payable management: Lead the end-to-end AP process, including invoice verification, general ledger coding, and vendor relationship management.
Reconciliations: Perform weekly and monthly reconciliations of payroll and AP accounts to the general ledger. Ensure all variances are resolved promptly.
Year-end filings: Lead the preparation and execution of all year-end payroll activities, including the filing of T4s, RL-1s, Summaries, EHT, and WSIB/CNESST.
Application Champion (payroll, expense, AP automation): Act as the lead functional administrator and strategic owner of the various applications used for payroll, expense management and AP automation. You will be responsible for system configuration, troubleshooting, and the onboarding/training of colleagues. Crucially, you will proactively monitor new feature releases and system updates to ensure our payroll processes evolve and that we are utilizing the platform’s full suite of capabilities.
Financial insight: Provide management with monthly AP Aging and Payroll Variance reports, offering insights into cash flow and labor cost trends.

Qualifications

Professional experience: 5+ years of senior-level experience in Payroll and Accounts Payable management. Deep hands-on experience with payroll and expense applications (ADP Workforce Now and SAP Concur preferred). You should be comfortable navigating these platforms to their full extent, configuring workflows, and staying curious about new feature releases.
"Architect" mindset: A proven track record of successfully modernizing or structuring financial processes. You should be comfortable advocating for and implementing new standards.
Systems & Digital Fluency: You have an IT-centric mindset and a proactive approach to software, staying ahead of new features to maximize the application environments (Microsoft 365, Sage BV, etc). You understand system logic and integrations, allowing you to troubleshoot workflows and replace manual tasks with automated, scalable processes.
Cross-provincial payroll expertise: Hands-on experience with Quebec payroll and labor standards is preferred.
Credentials: PCP (Payroll Compliance Professional) or CPM (Certified Payroll Manager) designation is an asset.
Language skills: Bilingualism (English and French) is considered an asset for managing Quebec-specific regulations and agency communications.

Why Join Us?

This role offers a unique level of influence. You won't just be following a manual, you will be writing it. We value expertise and provide the autonomy for a senior professional to define how our finance department operates as we continue to grow and modernize.

Use of Artificial Intelligence in Hiring

We use AI in our recruitment process.

Artificial intelligence may be used to screen and/or assess applications as part of the initial review process. All hiring decisions involve human review.

Accessibility & Equal Opportunity

We are committed to providing an inclusive and accessible recruitment process. Accommodations are available upon request at any stage of the hiring process.

Posting Type: Existing Vacancy

Job Types: Full-time, Permanent

Pay: From $65,000.00 per year

Benefits:

On-site parking
Paid time off

Application question(s):

Do you have a PCP (Payroll Compliance Professional) or CPM (Certified Payroll Manager) designation?

Education:

Secondary School (preferred)

Experience:

senior-level payroll and accounts payable: 5 years (required)

Work Location: In person

Quick apply

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office administrator jobs in west lincoln on

Senior Payroll & Accounts Payable Administrator

Office Administrator

Full Time Sterilization Assistant - Medical Office

Office Manager

Junior Office Administrator

office manager

Accountant & Office Administrator

Front Office Administrator – Wellness Clinic

medical administrative assistant

Office Administrator - Temporary

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