Westmount Qc Special assistant Jobs – 50 Openings This Week

Operation assistant intern
Confidential —Montréal, QC
- From $35,000 a year
- Full-time
- Microsoft Excel
- English
- Analysis skills
- Paid time off
Quick apply
3d
EXECUTIVE COORDINATOR
Business Development Bank of Canada —Montréal, QC
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
Executive / Personal Assistant
FDJ French Dressing Jeans —Montréal, QC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
3d
Operations & Executive Assistant
P.J. Malouf & Co. Inc. —Mont-royal, QC
- $28–$36 an hour
- Part-time
- Microsoft Excel
- Microsoft Office
- Administrative experience
- Dental care
- Flexible schedule
Quick apply
22h
Lineservice Attendant
Skyservice Business Aviation —Dorval, QC
- Full-time
- Heavy lifting
- Customer service
- High school diploma or GED
- Dental care
- Paid time off
Office Assistant
McGill University —Montréal, QC
- $17.17 an hour
- Part-time
- English
- High school diploma or GED
- Dental care
2d
Communication Assistant B
McGill University —Montréal, QC
- $16.85 an hour
- Part-time
- Bilingual
- English
- High school diploma or GED
Team Member / Membre de l’équipe
Patty Slaps —Montréal, QC
- $17 an hour
- Part-time
- Bilingual
- English
- Restaurant
Quick apply
Executive Assistant
KPMG —Montréal, QC
- Full-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
Associate Director, Indigenous Relations Initiative
McGill University —Montréal, QC
- $82,280–$123,420 a year
- Full-time
- Bilingual
- Microsoft Excel
- English
Kanien'kéha Resource Teacher (Repost)
Kahnawake Education Center —Kahnawake, QC
- $52,033–$112,663 a year
- English
- Master's degree
- Education
Quick apply
Administrative Assistant II
Trane Technologies —Laval, QC
- $52,820–$85,800 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
8d
Bilingual Client Service Representative
IG Wealth Management —Montréal, QC
- $55,000–$65,000 a year
- 8 hour shift
- Hybrid work
- Bilingual
- Microsoft Excel
- Microsoft Access
- Wellness program
- Commuter benefits
Assistant Property Manager, Canada
Realterm —Dorval, QC
- Full-time
- Microsoft Office
- Bachelor's
- Travel
- Paid time off
Student Affairs Coordinator
McGill University —Montréal, QC
- $29.42–$36.46 an hour
- Full-time
3d
Lifeguard
Camp Weredale —Montréal, QC
- Weekends as needed
- English
- Organizational skills
- Communication skills
Assistant General Manager
Patty Slaps —Montréal, QC
- Weekends as needed
- Bilingual
- Inventory control
- Restaurant management
Quick apply
Executive Assistant
Metro Supply Chain —Montréal, QC
- Full-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Disability insurance
- Dental care
Quick apply
Executive Assistant, Client Services and Projects
Starlink Aviation —Dorval, QC
- Full-time
- Bilingual
- Customer service
- English
- Disability insurance
- Dental care
Quick apply
Executive assistant
Cirque du Soleil —Montréal, QC
- Temporary
- Hybrid work
- Bilingual
- English
- Microsoft Office

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Operation assistant intern

Confidential
Montréal, QC

Quick apply

Job details

Full-time
From $35,000 a year
3 days ago

Qualifications

Microsoft Excel
Filing
English
Analysis skills
Bachelor's
Business
Communication skills
Time management

Full job description

*** Unqualified candidates will not be considered ***

Position: Operation assistant intern

City: New York, NY / Montreal, QC

Operations Assistant Intern position at an investment management firm with offices in New York and Montreal.

Job Description:

The Operations Assistant Intern will support business development, client servicing, compliance, reporting, and day-to-day operational activities. This role offers broad exposure to investment management, client onboarding, regulatory requirements, and executive support functions.

Business Development & Marketing Support

Assist with client questionnaires, RFP-style requests, and due diligence materials.
Maintain external databases and conduct competitive research.
Assist in preparing marketing materials, investor presentations, and quarterly updates.
Support the CEO with scheduling, email follow-ups, and maintaining internal databases.

Client servicing

Coordinate client onboarding and ensure all required documentation is received, completed, and properly filed.
Maintain and update client and investor databases.
Respond professionally and promptly to client inquiries and requests.
Assist with monthly, quarterly, and ad hoc client reporting requirements.
Support onboarding workflows between internal teams and external service providers.

Compliance & Administrative Support

Ensure documents, records, and regulatory filings are current, complete, and properly maintained.
Maintain electronic and physical filing systems.
Assist in preparing documentation for corporate and regulatory filings.
Maintain compliance tracking logs, onboarding checklists, and recordkeeping systems.
Assist with annual filings and ongoing compliance requirements.
Monitor regulatory developments and assist with compliance-related projects.
Review client and service-provider contracts using established procedures and checklists.

Operations & Office Administration

Help ensure the office operates efficiently and professionally.
Manage incoming and outgoing mail, emails, and phone calls.
Order office supplies and coordinate service providers.
Assist with operations meetings, including scheduling, preparation, documentation, and follow-up.
Support the preparation of internal management reports and reporting packages.
Assist with special projects and process improvement initiatives.
Partner with operations, compliance, and investment teams to maintain and improve internal processes.

Ad Hoc Projects- Assist CEO and other team members

Ensure the office runs smoothly.
Manage incoming/outgoing mail/emails and calls.
Review contracts – client contracts, service provider contracts.
File documents and maintain appropriate recordkeeping.
Order supplies and manage service providers.
Handle Operations meetings. Prepare/conduct/Follow up.

Key Skills & Experience:

Strong work ethic and exceptional attention to detail.
Excellent organizational and time-management skills.
Ability to multitask, take initiative, and thrive in a fast-paced environment.
Excellent written and verbal communication skills.
Strong quantitative and analytical abilities.
Team-oriented with a willingness to learn and take on new responsibilities.
Advanced Microsoft Excel skills required.
Programming or coding experience is an asset but not required.
Prior experience in fund administration, trading operations, investment management, or financial services is an asset but not required.

Qualifications:

Bachelor's degree completed in a relevant field, or equivalent professional experience (Business, Finance, Mathematics, Engineering, Science, Marketing, Communications, or related disciplines).
1+ year of relevant experience (internship, part-time, or full-time experience qualifies).
Professionalism, integrity, discretion, and sound judgment.
Ability to work independently while contributing effectively as part of a team.
Strong attention to detail and commitment to producing high-quality work.
Ability to adapt to a dynamic environment and manage multiple priorities.

Salary and Benefits

Salary will reflect qualifications and experience in investment management back office
Office located in New York/ Montreal.

Job Types: Full-time

Additional pay:

Bonus pay

Benefits:

Paid time off

Schedule:

Monday to Friday, 8:00 – 18:00

Work remotely:

Pay: From $35,000.00 per year

Benefits:

Paid time off

Ability to commute/relocate:

Montréal, QC: reliably commute or plan to relocate before starting work (required)

Application question(s):

This role requires a full-time commitment, including flexibility for occasional extended hours as needed. Please confirm that you are not currently a student and are able to work full-time with flexible availability.
Please submit a concise, one-page CV (in English) with your application.

Education:

Bachelor's Degree (required)

Work Location: In person

Quick apply

Refine Your Search

special assistant jobs in westmount qc

Operation assistant intern

EXECUTIVE COORDINATOR

Executive / Personal Assistant

Operations & Executive Assistant

Lineservice Attendant

Office Assistant

Communication Assistant B

Team Member / Membre de l’équipe

Executive Assistant

Associate Director, Indigenous Relations Initiative

Kanien'kéha Resource Teacher (Repost)

Administrative Assistant II

Bilingual Client Service Representative

Assistant Property Manager, Canada

Student Affairs Coordinator

Lifeguard

Assistant General Manager

Executive Assistant

Executive Assistant, Client Services and Projects

Executive assistant

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