Whitby, On Administrative coordinator Jobs – 29 Openings This Week

Medical Spa Coordinator / Patient Care Consultant
MEDSKINCARE LASER CENTRE —Whitby, ON
- $20–$23 an hour
- Full-time
- Sales
- Inventory management
- Customer service
Quick apply
10d
Dental Receptionist / Front Desk Coordinator / Office Manager
Dental Centre —Scarborough, ON
- $25–$28 an hour
- Full-time
- Customer service
- Medical office experience
- Supervising experience
- Dental care
Quick apply
6d
Treatment Coordinator - Dental Specialty Practice
Dental Specialists —Oshawa, ON
- $28–$31 an hour
- Full-time
- Sales
- Presentation skills
- In-person
- Wellness program
- Disability insurance
Quick apply
Administrative Coordinator
Auxilium Health —Oshawa, ON
- $40,000–$50,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
9d
Entry-Level Executive & Administrative Coordinator & Collections Administrator - Full/Part-time
iTek Innovative Solutions Inc. —Oshawa, ON
- $47,000–$76,000 a year
- Part-time
- Customer service
- Administrative experience
- Analysis skills
- Dental care
- Tuition reimbursement
Quick apply
11h
Administrative & Marketing Coordinator
Vendetta Media Group —Whitby, ON
- $19–$25 an hour
- Full-time
- Customer service
- English
- Business development
Quick apply
13d
Administrative Coordinator
Bethesda House —Bowmanville, ON
- $23–$26 an hour
- Weekends as needed
- Microsoft Office
- Databases
- Administrative experience
- Dental care
- Paid time off
Quick apply
Patient Call Coordinator
Durham Bone and Joint Specialists —Ajax, ON
- Full-time
- Customer service
- Administrative experience
- Organizational skills
Quick apply
12d
Dental Receptionist & Financial Coordinator/AR
Drs. Turner and Bot Dentistry —Oshawa, ON
- From $26 an hour
- Administrative experience
- In-person
Quick apply
1d
Program Coordinator
Madison Group —Pickering, ON
- $60,000–$70,000 a year
- Microsoft Excel
- ERP systems
- Microsoft Office
Quick apply
3d
Team Coordinator/Medical Scheduler
CarePartners —Oshawa, ON
- $19.67–$26.40 an hour
- Temporary
- Microsoft Word
- Microsoft Excel
- Customer service
- Dental care
- Employee assistance program
1d
Education Coordinator
Stepup Academy —Oshawa, ON
- $20 an hour
- Part-time
- English
- Bachelor's
- In-person
Part-Time Service Receptionist/Appointment Coordinator
Mazda —Ajax, ON
- $18 an hour
- Part-time
- Computer skills
Quick apply
Dental Treatment Coordinator/Receptionist
Bowmanville Dental Office —Clarington, ON
- $19–$27 an hour
- Full-time
- Front desk
- In-person
- Dental care
Quick apply
17h
Orthodontic Treatment Coordinator
Pickering Orthodontics —Pickering, ON
- $28–$35 an hour
- Part-time
- In-person
- Communication skills
Quick apply
Grant Learning & Engagement Coordinator
Toronto Zoo —Toronto, ON
- $31.34–$34.82 an hour
- Weekends as needed
- Microsoft Word
- Microsoft Excel
- Writing skills
Quick apply
2d
Orthodontic Treatment Coordinator
Orthodontics Clinic —Pickering, ON
- $28–$32 an hour
- Part-time
- Medical office experience
- Administrative experience
- Communication skills
Quick apply
9d
Coordinator, Region Office Operations, Pickering, ON (1 year Contract)
IG Wealth Management —Pickering, ON
- $47,500–$61,500 a year
- Full-time
- Hybrid work
- Microsoft Office
- Administrative experience
- Travel
- Mileage reimbursement
- Paid time off
7d
Patient Care Coordinator - North Oshawa Dental
Dentalcorp Canada —Oshawa, ON
- $23–$25 an hour
- Full-time
- Dental care
- Employee assistance program
Quick apply
18h

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3d
Admin Assistant/Receptionist
MT Talent Solutions Inc. —Whitby, ON
Answer and direct incoming phone calls and email inquiries. Assist with data entry, filing, record management, and document organization.
$45,000 a year
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Accounting & Administrative Coordinator (AP Lead)
Whitaker Construction —East York, ON
Reporting to the Director of Operations, this individual will play a key role in supporting day-to-day office operations, including clerical duties, data entry,…
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administrative coordinator jobs near whitby, on

Medical Spa Coordinator / Patient Care Consultant

MEDSKINCARE LASER CENTRE -
Whitby, ON

Quick apply

Job details

Permanent | Full-time
$20–$23 an hour
10 days ago

Qualifications

Sales
Inventory management
Customer service
English
Microsoft Office
High school diploma or GED
Canva
Digital marketing
POS
Front desk
Computer skills
Communication skills
Marketing

Full job description

You’re the kind of person who makes clients feel comfortable the moment they walk through the door.

You enjoy helping people, thrive in a fast-paced environment, and believe exceptional customer service creates lasting relationships. You listen carefully, communicate professionally, and genuinely enjoy helping clients achieve their skincare and aesthetic goals.

You’re organized, confident, detail-oriented, and passionate about the medical aesthetics industry.

If this sounds like you, we’d love to meet you.

Medskincare Laser Centre is a growing medical aesthetics clinic in Whitby dedicated to providing advanced, physician-supervised aesthetic treatments in a welcoming and professional environment. We offer a wide range of industry-leading treatments, including laser skin rejuvenation, laser hair removal, injectables, body contouring, skin tightening, PRP, exosome therapies, and premium medical-grade skincare.

We’re looking for an experienced Medical Spa Coordinator / Patient Care Consultant who will be the welcoming face of our clinic and guide clients throughout their treatment journey

—from their first phone call to becoming long-term loyal clients.

Benefits

Paid vacation
Employee discounts on treatments and skincare products
Company events and team celebrations
Paid training and professional development
Career growth opportunities
Supportive and collaborative team environment
Modern medical spa with advanced technology

What You’ll Do

Welcome every client with professionalism, warmth, and a genuine smile.
Answer incoming phone calls, emails, text messages, and social media inquiries.
Schedule, confirm, modify, and manage appointments efficiently.
Convert inquiries into consultations and consultations into long-term clients.
Educate clients about treatments, skincare products, memberships, and packages.
Follow up with prospective and existing clients by phone, email, and text.
Process payments and maintain accurate client records.
Work closely with physicians, nurses, and medical aestheticians to ensure an exceptional patient experience.
Assist with inventory management and retail merchandising.
Help maintain treatment rooms and reception areas to the highest standards.
Create and schedule engaging content using Canva and manage inquiries through Instagram, Facebook, TikTok, and other social media platforms.
Assist with marketing campaigns, promotions, and community events.
Ensure clinic policies, procedures, and privacy standards are followed at all times.

What We’re Looking For

Required Qualifications

Diploma in Medical Aesthetics, Spa Management, or a related field.
Minimum 2 years of Medical Spa reception experience.
Minimum 2 years of Front Desk experience.
Minimum 2 years of Customer Service experience.
Minimum 2 years of Sales experience.
Minimum 2 years of Marketing experience.
Knowledge of medical aesthetic treatments and skincare products.
Excellent verbal and written English communication skills.
Strong computer skills including Microsoft Office.
Experience using POS systems and medical spa booking software (Zenoti experience is an asset).
Experience using Canva and social media platforms.
Strong organizational and multitasking skills.
Professional appearance with exceptional interpersonal skills.
Ability to work independently and as part of a team.
Availability to work evenings and Saturdays.

Preferred Qualifications

Experience with digital marketing and social media management.
Knowledge of Botox, dermal fillers, laser treatments, skin rejuvenation, PRP, exosomes, body contouring, and medical-grade skincare.
Experience working in a medical spa, cosmetic dermatology, plastic surgery, or aesthetic clinic.

The Ideal Candidate

You’re someone who:

Loves helping people look and feel their best.
Builds trust quickly and creates lasting relationships.
Has a positive, energetic, and outgoing personality.
Is confident discussing aesthetic treatments and skincare products.
Enjoys sales because you genuinely care about finding the right solution for each client.
Stays calm and organized in a busy clinic environment.
Takes pride in delivering exceptional customer service every day.

Why Join Medskincare Laser Centre?

At Medskincare Laser Centre, you’ll become part of a growing, patient-focused team committed to excellence in medical aesthetics. We invest in our employees through ongoing education, advanced technology, and opportunities for career advancement.

If you’re passionate about aesthetics, enjoy building meaningful client relationships, and want to grow your career with a modern medical spa, we’d love to hear from you.

How to Apply

Please submit:

Your resume
A brief cover letter explaining why you’re interested in joining Medskincare Laser Centre

Only candidates selected for an interview will be contacted.

Job Types: Full-time, Permanent

Pay: $20.00-$23.00 per hour

Experience:

Medical SPA: 2 years (required)
Sales: 2 years (required)
Front desk: 2 years (required)
Digital marketing: 1 year (preferred)

Work Location: In person

Quick apply

Refine Your Search

administrative coordinator jobs in whitby, on

Medical Spa Coordinator / Patient Care Consultant

Dental Receptionist / Front Desk Coordinator / Office Manager

Treatment Coordinator - Dental Specialty Practice

Administrative Coordinator

Entry-Level Executive & Administrative Coordinator & Collections Administrator - Full/Part-time

Administrative & Marketing Coordinator

Administrative Coordinator

Patient Call Coordinator

Dental Receptionist & Financial Coordinator/AR

Program Coordinator

Team Coordinator/Medical Scheduler

Education Coordinator

Part-Time Service Receptionist/Appointment Coordinator

Dental Treatment Coordinator/Receptionist

Orthodontic Treatment Coordinator

Grant Learning & Engagement Coordinator

Orthodontic Treatment Coordinator

Coordinator, Region Office Operations, Pickering, ON (1 year Contract)

Patient Care Coordinator - North Oshawa Dental

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