Document Controller – Nuclear Projects
Company Overview
Southwestern Manufacturing Inc. operates in a competitive global market producing a wide range of metal-based assemblies and components for industries including Mining, Oil & Gas, Agriculture, Machine Building, Heavy Equipment Manufacturing, and Industrial
Role Overview
Southwestern Manufacturing Inc. is seeking a detail-oriented Document Controller – Nuclear Projects to support documentation control for nuclear project work. This role is responsible for organizing, tracking, maintaining, and compiling project documentation to ensure records are accurate, complete, controlled, and ready for review, audit, customer submission, and project closeout.
The successful candidate will work closely with Project Management, Quality, Engineering, Production, and Procurement teams to ensure drawings, procedures, inspection records, certifications, quality records, and final documentation packages are properly managed throughout the project lifecycle.
Job Responsibilities
- Maintain and control project documentation, including drawings, procedures, specifications, quality records, forms, certifications, and customer deliverables.
- Ensure documents are reviewed, approved, issued, revision-controlled, securely stored, and available to the appropriate teams.
- Maintain document registers, transmittal logs, revision logs, approval trackers, and documentation status reports.
- Track outstanding documentation requirements and follow up with internal teams to support project timelines and closeout requirements.
- Compile, verify, and maintain complete project documentation packages, including turnover packages, data books, quality records packages, and final customer deliverables.
- Coordinate with Project Management, Quality, Engineering, Production, Procurement, and other departments to collect documentation and resolve missing information.
- Support internal audits, customer reviews, and regulatory documentation requests by providing accurate and complete records.
- Ensure documentation practices support company procedures, customer requirements, nuclear project requirements, and quality management system expectations.
- Recommend improvements to document control processes, filing structures, workflows, and reporting practices.
- Maintain confidentiality of sensitive business, technical, and customer information.
- Provide final, accurate and complete document packages for submission to the customer prior to shipments.
Qualifications & Skills
- Strong knowledge of document control principles, records management, and revision control.
- Experience supporting documentation in nuclear, manufacturing, fabrication, engineering, construction, or another regulated project environment preferred.
- Familiarity with quality records, inspection documentation, material traceability, certifications, data books, turnover packages, and final project documentation deliverables.
- Ability to read and understand customer specifications, project documentation requirements, quality plans, and controlled document procedures.
- Experience using document management systems, ERP systems, electronic filing systems, and Microsoft Office applications.
- Excellent organizational skills with strong attention to detail, accuracy, and follow-through.
- Ability to manage multiple priorities, meet deadlines, and work collaboratively across departments.
- Strong written and verbal communication skills.
Education & Experience
- Diploma or Bachelor's Degree in Business Administration, Office Administration, Engineering Technology, Records Management, or a related field preferred.
- Minimum 3 years of experience in document control, records management, administration, project support, or a related role.
- Experience in a nuclear, manufacturing, engineering, industrial, project-based, or quality-controlled environment is considered an asset.
- Experience supporting turnover packages, data books, quality records packages, or final documentation submissions is preferred.
Safety & Quality Expectations
- Follow all company health, safety, quality, and documentation procedures.
- Support compliance with customer, regulatory, and quality management system requirements.
- Contribute to a culture of accuracy, accountability, continuous improvement, and professional communication.
Key Competencies
- High attention to detail and accuracy
- Strong organization and time management
- Clear written and verbal communication
- Accountability and follow-through
- Problem-solving and continuous improvement mindset
- Professionalism, confidentiality, and teamwork
We Offer
- Competitive wages
- Overtime after 40 hours per week
- Comprehensive benefits package, including medical, dental, vision, life insurance, and pension plan
- Opportunity to contribute to specialized nuclear project work in a growing organization
- Collaborative team environment with opportunities for professional development
Southwestern Manufacturing Inc. is an equal opportunity employer. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, upon request, accommodation will be provided by Southwestern Manufacturing throughout the recruitment, selection and/ or interview process to applicants with disabilities. Please note that this recruitment process may involve the use of Artificial Intelligence (AI) tools to assist in reviewing applications and assessing candidate qualifications. All AI tools used are designed to support fair and consistent hiring practices and are subject to human oversight. Final hiring decisions are made by company representatives, not automated systems. Applicants with questions or concerns about the use of AI in this process may contact Human Resources for more information or to request an alternative application method. Any personal information collected through the hiring process, including information processed by AI tools, will be handled in accordance with our company Privacy Policy and applicable privacy laws.
Pay: From $25.00 per hour
Application question(s):
- Do you have experience in providing final document packages to customers
Experience:
- Document Control: 3 years (preferred)
- Records management: 3 years (preferred)
- Manufacturing: 2 years (preferred)
Work Location: In person
