woodbridge, on administrative assistant Jobs – 655 Openings This Week

Receptionist & Administrative Support Specialist
CMiC —Toronto, ON
- $40,000–$60,000 a year
- Full-time
- Microsoft Office
- Databases
- Front desk
- Wellness program
- Dental care
Quick apply
7d
Administrative Assistant
Aplin —Toronto, ON
- $40–$50 an hour
- Contract
- Hybrid work
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
Quick apply
2d
Office Administrator/Customer Service
A-Protect Warranty Corporation —Concord, ON
- $17.20–$24.00 an hour
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
Quick apply
12d
Office Administrator
Torque Electric Motors LTD. —Vaughan, ON
- $22 an hour
- Part-time
- Administrative experience
- Supervising experience
- Team management
- Dental care
- Life insurance
Quick apply
7d
Administrative Assistant (Toronto, ON) - Hybrid
Enbridge Contingent Talent Community —Toronto, ON
- Contract
- Hybrid work
- Microsoft Office
- Administrative experience
- Analysis skills
Quick apply
Administrative Assistant
Fiera Capital —Toronto, ON
- $70,000–$85,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Bilingual
- Microsoft Excel
Executive Assistant
ARES Staffing Solutions —Woodbridge, ON
- Microsoft Office
- Analysis skills
- SharePoint
Quick apply
13d
Regulatory Administrative Coordinator
Quantum Management Services —Toronto, ON
- $27 an hour
- Full-time
- Microsoft Office
- Contracts
- Communication skills
Quick apply
5d
Executive Assistant
Aplin —Toronto, ON
- $80,000–$90,000 a year
- Hybrid work
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
Quick apply
2d
Operations Administrator, MS Office
Procom —Toronto, ON
- $17.60–$20.50 an hour
- Immediate opening
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
14h
Office Administrator *Polish speaking*
Omega Food Importers —Mississauga, ON
- From $20 an hour
- Full-time
- English
- Data entry
Quick apply
Graphics & Administrative Coordinator
A-Protect Warranty Corporation —Concord, ON
- From $21 an hour
- Full-time
- Administrative experience
- Data entry
- Organizational skills
Quick apply
Administrative Coordinator (CL)
Totem Recrutement —Toronto, ON
- $63,000–$68,000 a year
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
Quick apply
Sales Admin Assistant – Asian Division
Medex —Woodbridge, ON
- $50,000–$60,000 a year
- Full-time
- Microsoft Excel
- English
- Administrative experience
- Dental care
- Paid time off
Quick apply
Senior Administrative Assistant
The Successful Investor —North York, ON
- Full-time
- Hybrid work
- Microsoft Office
- Administrative experience
- Analysis skills
- Dental care
Quick apply
Personal Executive Assistant
Confidential —Mississauga, ON
- $60,000–$80,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
Quick apply
Administrative Assistant - Loss Prevention
YM Inc. —North York, ON
- $22 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Dental care
- Tuition reimbursement
Quick apply
Office Administrative Assistant
Onyx-Fire Protection Services —Mississauga, ON
- $20 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Dental care
- Paid time off
Quick apply
19h
Communications Administrative Assistant (12 Month Contract)
Russel Metals —Mississauga, ON
- $48,000–$50,000 a year
- Contract
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
1d
Legal Administrative Assistant
Bigdeli Law Professional Corporation —Toronto, ON
- $17.60–$22.00 an hour
- Full-time
- Bilingual
- CRM software
- Customer service
Quick apply
6d

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Receptionist & Administrative Support Specialist

CMiC -
Toronto, ON

Quick apply

Job details

Full-time
$40,000–$60,000 a year
7 days ago

Qualifications

Filing
Microsoft Office
Databases
Front desk
College diploma
Communication skills

Full job description

Founded in 1974, CMiC today delivers comprehensive and advanced enterprise and field operations solutions, purpose-built for construction and capital projects companies. CMiC’s powerful software transforms how firms optimize productivity, minimize risk and drive growth by planning and managing all financials, projects, resources, and content assets - all from a single database platform.

In the past several years, the construction industry has experienced unprecedented changes driven by new technologies - including integration with multi-dimensional modeling, an explosion of cloud-based offerings and the demand for robust mobile capabilities. CMiC has kept pace by constantly upgrading and enhancing our advanced platform to reflect the changing needs of the industry, leading to significant growth as a company.

Position Scope

As a Receptionist & Administrative Support Specialist at CMiC, you will be the first point of contact for visitors, callers, and correspondences, managing the flow of people and communication efficiently. In addition to receptionist duties such as handling incoming calls, messages, mail, and packages, you will provide administrative support across the organization. Your responsibilities will include coordinating courier services, and assisting with facilities-related tasks such as regulating building temperature and maintaining security protocols. You will also support finance operations by handling tasks such as depositing checks, processing data entries, and managing subscription renewals. This role requires a high level of organization, attention to detail, and the ability to multitask in a dynamic environment.

Important Information:

The overall hiring salary range for this position is $40,000 to $60,000 annually.
This position is for an existing vacancy
We do not use AI to screen, assess, or select applicants

Duties & Responsibilities

Receptionist Duties

Greet and screen visitors, ensuring they sign the daily logbook and provide license plate information for parking passes.
Direct visitors to the appropriate personnel or department.
Answer, screen, and forward incoming phone calls, providing basic information as needed.
Manage the reception area to ensure a welcoming and organized environment.
Maintain security by monitoring logbooks and issuing visitor key fobs.
Update appointment calendars, book meeting rooms, and schedule meetings as required.
Assist with office systems such as Brivo for access control
Attending company social events as a mandatory part of the role

Administrative Support

Receive, sort, and distribute mail, deliveries, and couriers; coordinate outgoing shipments.
Order and manage office supplies, including stationery.
Coordinate food orders, for breakfast and client meetings.
Assist company-formed committees like the CMiC Social Committee.
Perform clerical duties such as filing, photocopying, collating, and faxing.
File vacation emails for internal records.
Assisting the Administration Team as required.

Finance Responsibilities

Deposit checks using the CMiC RDC machine.
Run errands to/from the bank as required.
Perform data entry for checks into the accounting system.
Prepare and process cloud renewals for subscription-based clients.
Send collection emails to clients with overdue payments and coordinate with internal teams for updates.
Notify staff about client payments, including new and returning clients.

Facilities Support

Assist with thermostat controls to regulate building temperature.
Help organize company lunches by printing names, posting orders, receiving deliveries, and distributing meals in the kitchen.
Serve as a backup for ordering company lunches during the Facilities Manager’s absence.
Providing backup support or assistance as needed in coordinating food for company events.
Support on-site maintenance tasks as required.

The company reserves the right to amend, add to or take away any of these responsibilities in its discretion.

Requirements

College degree or diploma in a customer-oriented field.
Proficiency with Microsoft Office Suite.
Work Schedule: Required to work in person at the CMiC office: Monday to Friday, 8:30 AM to 5:00 PM.
Professional demeanor and excellent communication skills (both written and verbal).
Friendly and approachable, with the ability to establish strong connections with clients and staff.
Resourceful, proactive, and capable of handling issues independently.
Strong organizational, multitasking, and prioritization skills, especially under pressure.

Benefits

Competitive benefits Package (including Health & Dental benefits)
Paid vacation and personal days
Townhall meetings where all employees are encouraged to participate in open discussions
Located on York University’s campus, easily accessible by transit (TTC, GO, etc.), walking distance to shopping and restaurants
Outdoor lunch space, including picnic tables
An active Social Events Committee (past events include annual seasonal parties, pool and bowling tournaments, karaoke nights, Game nights, BBQ’s, and more)
Health and Wellness focus including virtual yoga classes and wellness webinars
RRSP Matching Program after 2 years of employment
Experience in a rapidly growing, socially responsible corporation

CMiC is an Equal Opportunity Employer. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, CMiC will provide accommodation to applicants with disabilities throughout the recruitment, selection and/or assessment process. If selected to participate in the recruitment, selection and/or assessment process, please inform Human Resources staff of the nature of any accommodation(s) that you may require.

Quick apply

Refine Your Search

administrative assistant jobs in woodbridge, on

Receptionist & Administrative Support Specialist

Administrative Assistant

Office Administrator/Customer Service

Office Administrator

Administrative Assistant (Toronto, ON) - Hybrid

Administrative Assistant

Executive Assistant

Regulatory Administrative Coordinator

Executive Assistant

Operations Administrator, MS Office

Office Administrator Polish speaking

Graphics & Administrative Coordinator

Administrative Coordinator (CL)

Sales Admin Assistant – Asian Division

Senior Administrative Assistant

Personal Executive Assistant

Administrative Assistant - Loss Prevention

Office Administrative Assistant

Communications Administrative Assistant (12 Month Contract)

Legal Administrative Assistant

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