Executive & administrative Jobs

Executive and Events Coordinator
MacLean Engineering & Marketing Co. Limited —Greater Sudbury, ON
- $65,000–$80,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Profit sharing
- Dental care
Quick apply
Coordinator (Operations & Executive Support)
AvenueNB Cooperative Ltd —New Brunswick
- From $52,000 a year
- Full-time
- Remote
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Wellness program
- Dental care
Quick apply
EXECUTIVE COORDINATOR TO THE EVP, CHIEF RISK OFFICER
Business Development Bank of Canada —Montréal, QC
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
Senior Executive Administrative Coordinator
Province of Nova Scotia —Halifax, NS
- $4,879.46–$6,099.32 a month
- Overtime
- Microsoft Outlook
- Microsoft Office
- Administrative experience
- Disability insurance
- Dental care
11d
EXECUTIVE COORDINATOR
Business Development Bank of Canada —Montréal, QC
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
12d
Executive Business Partner to the President & CEO
PRIMED Medical Products Inc —Edmonton, AB
- Full-time
- Hybrid work
- Microsoft Office
- In-person
- AI
- Wellness program
- Dental care
Quick apply
Manager, Executive Office & Projects
Bow Valley Credit Union —Cochrane, AB
- From $95,000 a year
- Full-time
- Customer service
- Microsoft Office
- Travel
- Disability insurance
- Dental care
Quick apply
8d
Administrator (Executive Director)
Shalom Manor Long Term Care Home —Hamilton, ON
- $110,000–$139,000 a year
- Full-time
- Supervising experience
- Bachelor's
- In-person
- Disability insurance
- Dental care
Quick apply
12d
Executive Director (Administrator) (Orillia)
Arcavia (Orillia) LTC LP —Ontario
- $100,000–$135,000 a year
- Full-time
- Communication skills
- Dental care
Quick apply
Executive Dental Coordinator to Chief Dentist
Village Walk Family Dental —London, ON
- Full-time
- Medical office experience
- Supervising experience
- Presentation skills
- Paid time off
Quick apply
10d
Adjoint(e) exécutive
Clinique O —Verdun, QC
- $32–$35 an hour
- Weekends as needed
- Bilingual
- Microsoft Word
- Microsoft Excel
- Dental care
- Paid time off
Quick apply
Lead, Governance and Executive Operations Coordinator
TORONTO LAWN TENNIS CLUB —Toronto, ON
- From $70,000 a year
- Full-time
- Writing skills
- Administrative experience
- In-person
- Disability insurance
- Dental care
Quick apply
Executive Director (Administrator) - Long Term Care
HeadHunting Inc —Greater Sudbury, ON
- $105,000–$140,000 a year
- Full-time
- Supervising experience
- In-person
- Leadership
- Relocation assistance
- Dental care
Quick apply
9d
Investment & Executive Associate
On-Time Human Resources —Markham, ON
- $75,000–$90,000 a year
- Overtime
- English
- Administrative experience
- Bachelor's
- Paid time off
Quick apply
2d
Adjointe exécutive au Directeur du Département de Gicleurs
Protect Fire —Montréal, QC
- From $24 an hour
- Overtime
- Bilingual
- English
- QuickBooks
- Paid time off
Quick apply
Library Manager & Chief Administrative Officer (CAO)
Town of Bonnyville Library Board —Bonnyville, AB
- $75,000–$95,000 a year
- Full-time
- Master's degree
- Supervising experience
- IT
1d
Library Manager & Chief Administrative Officer (CAO)
Town of Bonnyville Library Board —Cold Lake, AB
- $75,000–$95,000 a year
- Full-time
- Master's degree
- Supervising experience
- IT
1d
Executive Administrator - Governance
The Headhunters —Edmonton, AB
- $70,000–$80,000 a year
- Hybrid work
- Administrative experience
- No university degree
- Travel
Quick apply
10d
Coordonnatrice exécutive - Montréal
Randstad —Montréal, QC
- $70,000–$80,000 a year
- Hybrid work
- Bilingual
- English
- Microsoft Office
Quick apply
4d
Senior Executive Administrative Support
IAMGOLD —Toronto, ON
- $79,000–$119,000 a year
- Bilingual
- English
- Microsoft Office
- Dental care
10d

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Executive and Events Coordinator

MacLean Engineering & Marketing Co. Limited -
Greater Sudbury, ON

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Job details

Permanent | Full-time
$65,000–$80,000 a year

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Engineering
Microsoft Office
Administrative experience
Presentation skills
Bachelor's
SharePoint
Manufacturing
Business
Communication skills
Information management
Time management

Full job description

Position: Executive and Events Coordinator
Location: Sudbury, Ontario
Reports to: President
Direct Reports: none

Job Overview:
The Executive & Events Coordinator plays a dual role supporting the President while also leading the planning and execution of customer-facing engagements and company events. This position requires a highly organized, proactive individual who can manage executive priorities with discretion while delivering polished, impactful experiences for customers and stakeholders.

Essential Duties & Responsibilities:

Executive Support

Provide high-level administrative support to the President (calendar management, meeting coordination, travel arrangements, expense reporting).
Act as a gatekeeper and liaison, managing communications with internal and external stakeholders.
Prepare briefing materials, presentations, and reports in advance of meetings.
Track action items and ensure follow-through on key initiatives and priorities.
Maintain strict confidentiality and professionalism in all interactions.

Events & Customer Engagement

Plan, coordinate, and execute customer-facing events, including site visits, executive meetings, trade shows, and special company events.
Manage event logistics end-to-end (venue, travel, accommodations, catering, agendas, materials).
Collaborate with internal teams (sales, marketing, operations) to ensure alignment on messaging and objectives.
Create a seamless and professional experience for customers and partners during engagements.
Support on-site execution, acting as the primary point of contact for event coordination.

Operations & Coordination

Develop and maintain standardized processes for executive support and event planning.
Manage budgets related to events and executive activities.
Coordinate internal meetings, leadership offsites, and strategic planning sessions.
Identify opportunities to improve efficiency and elevate the quality of engagements.

Core Skills:

Administrative & Organizational

· Strong prioritization, time management, and multitasking

· High attention to detail and ability to maintain structured systems

· Proficient in preparing and formatting documents, reports, and presentations

Technical

· Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, SharePoint)

· Familiarity with information management systems

· Ability to manage and track project or structured data

· Experience with reporting or dashboards is an asset

Communication & Collaboration

· Clear, professional written and verbal communication

· Ability to work cross-functionally with technical and non-technical teams

· Strong customer service mindset with stakeholder coordination and follow-through

Project Coordination

· Highly self-directed; able to operate effectively with limited guidance or loosely defined processes

· Works in close alignment with the Product Management team to support timelines, deliverables, and tracking structures, including gathering inputs and maintaining visibility on progress

· Proactively identifies gaps, risks, and missing information, ensuring follow-ups are completed and escalating where needed

Qualifications & Experience

· 3-7 years in an administrative, coordinator, or similar role

· Experience supporting senior leadership, or executives preferred

· Demonstrated ability to manage multiple priorities in a fast-paced environment

· High level of discretion and professionalism

· Experience in engineering, manufacturing, or technical environments is an asset

Education

· Bachelor’s degree in business, engineering, or a related field preferred

“This job description is not limited to those duties specifically listed and can be changed at any time in order to adapt to business demands or organizational changes.”

Pay: $65,000.00-$80,000.00 per year

Benefits:

Company events
Dental care
Employee assistance program
Extended health care
Life insurance
On-site parking
Paid time off
Profit sharing
RRSP match
Vision care

Work Location: In person

Quick apply

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