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HEAD CARETAKER (Arthur A. Leach School)
HOURS: 8 hour shift, 6:30 am to 3:30 pm.; Monday to Friday
START DATE: July 20th
SUPERVISOR’S TITLE: Operations Supervisor
DEPARTMENT: Facilities & Operations Department
165 Henlow Bay, Winnipeg, Mb, R3Y 1G4
POSITION DESCRIPTION
BASIC FUNCTION: The Head Caretaker is responsible for the routine maintenance and operation of the school’s physical facilities and assists the school administration with the daily physical operation of the school.
WORKING RELATIONSHIP: The Head Caretaker reports to the Operations Supervisor. In the daily operation of the school, the Head Caretaker accepts direction from the Principal of the school. The Head Caretaker is responsible for the cleaning staff assigned to the school.
QUALIFICATIONS:
Level of Education:
Minimum education level of Grade 12 or equivalent.
Graduation from an approved building operations and power engineering course is desirable.
A valid 5th Class Power Engineers’ Certificate from the Province of Manitoba.
Experience:
Two years of successful experience in building operations work; including the use of web-based work ordering, e-mail and the use of computer software for personal productivity.
Skills and Abilities:
Must be able to give leadership to caretaking staff in an organized and effective manner.
Reading, writing and verbal skills in the English Language are essential. Individual must be able to communicate effectively in English.
Must be able to work day shifts and respond to emergency calls evenings and weekends.
Physical Requirements:
Must have good general fitness to fulfill the representative duties of a Head Caretaker for the required shift. Must have the ability to pick up 20kg (45 lbs) and carry this weight 20m (60 ft.)
POSITION DUTIES AND RESPONSIBLITIES
Communicates with Principal and Division Administration
1. Maintains routine communication with the Principal and Operations Supervisor in regards to reporting on the progress of maintenance work orders, cleaning of the school, school use by permit groups and effective planning for the overall operation of the building.
2. Reports any thefts, break-ins, vandalism or abuse of the school and property to the Principal and the Director of Facilities.
3.Communicates to the Principal and/or the Operations Supervisor the concerns of the caretaking staff.
Maintains a Safe and Comfortable Facility
4. Inspects the facility to ensure overall care of the building, safety and comfort for all occupants.
5. Checks HVAC systems to ensure normal and safe operation. Makes adjustments as necessary and reports malfunctions to the Utilities Supervisor.
6. Inspects the building and grounds including play structures to identify any hazardous conditions and takes corrective action as necessary.
7. Ensures entrances and emergency exit routes are kept clean and clear of debris and/or snow.
8. Regularly checks fire extinguishers, hoses, emergency lighting and alarms, and reports deficiencies immediately to the Utilities Supervisor.
9. Assists during emergency evacuations and other emergency situations.
10. Ensures that security procedures are followed at the close of the shift. Including checking of all doors, windows, security lighting and the activation of intruder alarm systems.
Maintains Cleanliness of the Facility
11. Performs such cleaning activities as may be required to ensure all areas of the facility are properly cleaned and functional throughout the school day.
12. Cleans all outside glass with special attention given to highly visible main entrance ways.
13. Sweeps and damp mops hallways, entrances and washrooms as maybe required during the day.
14. Refills washroom dispensers as may be required during the day.
15. Disposes of lunch garbage daily into external container.
16. Cleans mechanical rooms and maintains them in accordance with government regulations.
17. Plans and directs seasonal cleaning projects in consultation with the Operations Supervisor and other Facilities & Operations department personnel.
18.Directs and assists with all cleaning duties during school breaks (Summer, Christmas and Spring). Ensures overall cleanliness upon completion of assignments.
Maintains Grounds in a Clean and Safe Condition
19. Sweeps sidewalks, rakes leaves, picks up paper and removes debris. Cuts grass, trims trees/shrubs and waters lawns and flowerbeds as required.
20. Ensures walkways, fencing and parking lots are maintained in a neat, tidy and safe condition.
Maintains Equipment and Supplies
21.Ensures all custodial equipment is maintained on a regular basis. Including but not limited to vacuum cleaners, auto scrubbers, floor machines, snow blowers, etc. Performs equipment repairs within the limits of ability and reports other needed repairs to the Operations Supervisor.
22. Requisitions custodial supplies, tools, equipment and maintains an adequate inventory of supplies at all times.
23. Ensures that equipment and supplies are available for the caretaking staff.
24.Ensures personal protective equipment (gloves, eye goggles, non-slip overshoes, Globally Harmonized System (WHMIS) info and SDS Sheets, etc.) and information are available for the caretaking staff.
Performs General Maintenance and Repairs
25. Responsible for the routine and general maintenance of the school’s heating, ventilation, air conditioning, electrical, domestic water and sewer systems. Perform checks, general maintenance and repairs and provides assistance to trades or other service personnel as required.
26. Checks and services all HVAC units and equipment on a routine basis (such as change belts, filters, grease bearings and adjust thermostats, time clocks etc.)
27. Performs general maintenance to walls, floors, ceilings, doors, lockers and hardware as required.
28. Ensures snow blowers, lawnmowers etc. are serviced as required (grease, oil or minor repairs).
29.Repairs and/or assembles furniture, coat racks, pencil sharpeners etc. Installs furniture and equipment within limits of ability.
30. Reports and/or submits requests for maintenance (which may involve using the on-line work order system e-mail and/or telephone communication) to the Maintenance Supervisor.
31. Maintains a log book and record keeping system on work done. Establishes a preventive maintenance schedule and list of daily, weekly, monthly and seasonal tasks required to effectively operate the physical plant.
Assists in Providing Direction and Orientation to Permanent and Casual Staff
32. Mentors Caretaker 1 position in learning the duties and undertaking the responsibilities of a Head Caretaker. Provides direction, encouragement and evaluation during the mentoring term.
33. Assists in providing direction and orientation to new and casual staff.
34. Ensures keys are available to replacement staff for the area of cleaning assigned and verifies that keys are returned.
35. Regularly communicates with evening staff to ensure effectiveness and efficiency of custodial activities.
Performs Related Duties
36. Maintains a positive working relationship with educational staff, students and fellow staff members.
37. Attends to the Canadian flag according to the Principal.
38. Provides assistance and direction to the groups using space within the facility.
39. Sets up furniture and equipment for conferences, lectures, special events and other user groups as specified on permits or as directed by the principal.
40. Monitors permit activities in assigned area. Makes available the equipment specified on permits, ensures that equipment is returned and reports any damage or problems associated with the activities to the Permit Clerk.
41. Receives and moves shipments, equipment, furniture and supplies as required.
42. Remains on the school premises during school hours unless approved by the Operations Supervisor and principal (with the exception of lunch break)
43. Removes graffiti as soon as possible.
44. Assists the school administration in the preparation of school capital budget requests.
45. Visually checks the facility inside and out to ensure safety and security.
46. Responsible for the supervision of the caretaking staff assigned to the school.
47. Provides training support to caretaking staff on cleaning procedures, building security and co-worker relations.
48. Shall complete reports requested by the Principal or the Operations Supervisor.
49. In consultation with the Operations Supervisor, the Head Caretaker is responsible for the
performance evaluation of the caretaking staff assigned to him/her.
50. Must learn and use the Globally Harmonized System (HMIS) Hazardous Material Information System and Safety Data Sheets (SDS)
51. Other related duties as assigned by the Principal and/or Operations Supervisor.
PERFORMANCE APPRAISAL AND EVALUATION:
The formal performance appraisal and general evaluation of routine work is conducted by the Operations Supervisor in consultation with the school Principal.
