Secretary ii Jobs

MEDICAL SECRETARY (II)
McMaster University —Hamilton, ON
- $26.59–$35.15 an hour
- Part-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Tuition reimbursement
3d
Secretary II
Covenant Health Alberta —Edmonton, AB
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- Temporary
- Oracle
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Associate Programme Management Officer, P2
United Nations —Montréal, QC
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Full-Time, Secretary II, Student Records
Grande Yellowhead Public School Division —Edson, AB
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Senior Finance and Budget Assistant, G7
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- Microsoft Powerpoint
- Bilingual
- Microsoft Word
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Accounting Assistant II
School District #36 (Surrey) —Surrey, BC
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- Full-time
- Customer service
- English
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Medical Secretary
Belleville and Quinte West Community Health Centre —Belleville, ON
- $41,314.00–$50,213.80 a year
- Full-time
- Bachelor's
- Epic
- Associate's degree
- Employee assistance program
Quick apply
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Board Governance Officer
Legal Aid Ontario —Toronto, ON
- Full-time
- Bachelor's
- Business
- Communication skills
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Chief Compliance Officer
DMG Blockchain Solutions —Delta, BC
- $130,000 a year
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- Finance
- Supervising experience
- Bachelor's
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Adjointe ou adjoint de direction II
University of Ottawa —Ottawa, ON
- Full-time
- Bilingual
- English
- Administrative experience
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Executive Assistant to the Superintendent
Foundations for the Future Charter Academy —Calgary, AB
- $65,811–$82,160 a year
- Weekends as needed
- Microsoft Office
- Administrative experience
- Organizational skills
- Dental care
Quick apply
Portfolio Risk Officer
Société Générale —Montréal, QC
- Hybrid work
- Microsoft Powerpoint
- Bilingual
- Microsoft Excel
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Executive Assistant to the Superintendent - 1.0 FTE - CO - Temporary
Foundations for the Future Charter Academy —Calgary, AB
- $65,811–$82,160 a year
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- Microsoft Office
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S-26-004 | Office Agent, Class II (Temporary)
Eastern Townships School Board —Magog, QC
- $24.90–$25.95 an hour
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Medical Secretary/Receptionist
HF Connecting Health Nurse Practitioner-Led Clinic —Scarborough, ON
- $19–$24 an hour
- Weekends as needed
- Bilingual
- CPR Certification
- English
- Dental care
- Paid time off
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CUPE 2331 Permanent Specialized Educational Intervenor - Area East and South
York Catholic District School Board —Aurora, ON
- $40.24–$42.61 an hour
- Full-time
- CPR Certification
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CUPE 2331 Permanent Specialized Educational Intervenor - Area East and South
York Catholic District School Board —Aurora, ON
Diploma from a community college in a field related to child/youth development, behaviour management and social problem solving skill development or…
$40.24–$42.61 an hour
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Medical Secretary/Receptionist
HF Connecting Health Nurse Practitioner-Led Clinic —Scarborough, ON
Perform reception and reception-related duties in a positive and helpful manner when responding to routine inquiries from telephone calls, visitors and staff;…
$19–$24 an hour
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MEDICAL SECRETARY (II)

McMaster University -
Hamilton, ON

Apply Now

Job details

Part-time | Full-time | Fixed term contract
$26.59–$35.15 an hour
3 days ago

Qualifications

Microsoft Powerpoint
Microsoft Excel
Microsoft Outlook
Management
Medical office experience
Filing
Research
Microsoft Office
EMR systems
SharePoint
Epic
College diploma
Medical terminology

Full job description

Job ID

76904

Job Title

MEDICAL SECRETARY (II)

Regular/Temporary

Regular

Location

HSC- Central Campus

Open Date

2026/06/30

Job Type

Limited Term (=12 month)

Close Date

2026/07/06

Employee Group

Unifor Unit 1, Staff

Favorite Job

Department

Pediatrics

Full/Part Time

Full-Time

Salary Grade/Band

Grade 5

Salary Range

$26.59 - $35.15 (hourly)

Job Code

JD0009

Existing Vacancy

Yes - Backfilling as Existing

Contract Duration

12.1 Months

Target Number of Openings

Hours per Week

Posting Details

Schedule

Monday-Friday 8:30am- 4:30pm, Hybrid (2-3 days onsite weekly)

Education Level

College Diploma

Career Level

Experience (Non-Manager)

Anticipated Start Date

July 13, 2026

Job Description

JD0009

Medical Secretary II

The Department of Pediatrics is currently welcoming applications for a full-time Medical Secretary (II) to cover a leave. This is an excellent opportunity

for an organized, motivated and detail-oriented individual to join us in an important role at McMaster University. A Medical Secretary is required to provide

secretarial and administrative support in the Department of Pediatrics. The successful incumbent will coordinate support within the Division of Critical Care

to administer general office, accounting and program procedures within a fast-paced, academic medical setting. The division currently includes nine fulltime faculty.

In this role, you will support both clinical and academic activities, including liaising daily with patients/parents, the clinic and multi-disciplinary teams, along with various

learners and research staff. You will provide direct support to multiple, clinical faculty, including calendar management, meetings - minutes, RMA/OHIP billing; research

activities such as grant and REB applications, and any financial aspects including processing expenses. This position will also have some responsibility for liaising with

the clinic and allied health care team members. You will be responsible for maintenance of the various activity tracking databases required by the department of pediatrics

and Faculty of Health Sciences (CV’s, education hours, merit spreadsheet etc.)

About Us

The Department of Pediatrics at McMaster University and McMaster Children’s Hospital is home to over 200 pediatricians, scientists, teachers, and learners whose collective

mission is to improve the wellbeing of children and their families – both locally, and around the world. We are proud to support a broad and comprehensive pediatric critical

care service at McMaster Children’s Hospital for a populous and diverse region of Ontario, Canada. In addition to being active clinicians, all faculty members have focused

areas of academic interest and are engaged in research, education, administrative, and quality improvement work at local, national, and international levels. Our administrators

are valued team members and are critical to the success and impact of our work.

We invite you to find out more about us here:

https://healthsci.mcmaster.ca/pediatrics

https://www.instagram.com/macupediatrics/

https://www.linkedin.com/company/mcmaster-university-department-of-pediatrics

https://pediatrics.healthsci.mcmaster.ca/about-us/mission-vision-values/

What We Offer:

In addition to joining a top ranked university, McMaster offers a very competitive total compensation package that includes but is not limited to:

• Employer Paid benefits such as Extended Health, Dental, Emergency Out-of-Country Travel Coverage & Basic Life Insurance.

• Participation in a Group Retirement Savings Plan.

• Training, coaching and professional development opportunities

• Employee tuition assistance for continuous development and education

• Opportunity to be a part of an academic environment working alongside professionals who share a passion for learning

• Progressive paid annual vacation plan

The Medical Secretary (II) is responsible for establishing priorities for office operations and performing a variety of secretarial and administrative duties within a clinical or medical practice setting.

Prepare, coordinate, and monitor physician on-call schedules, procedure schedules, clinics, and medical staff rounds.
Write a variety of documents including correspondence, reports and meeting minutes
Schedule patient medical appointments and procedures.
Coordinate calendars, arrange meetings, book rooms and make travel arrangements.
Resolve scheduling and calendar issues, complaints, and conflicts.
Use a dictaphone to transcribe a variety of documents and reports including minutes, patient files, medical reports, and manuscripts.
Monitor budgets and reconcile accounts. Complete financial forms including travel expense reports, electronic cheque requisitions, purchase orders and journal entries.
Process and reconcile clinical and third-party service billings.
Greet visitors, answer or redirect general inquiries in person, by telephone and via email and respond independently to inquiries that are specific in nature and require a thorough knowledge of established policies and procedures.
Interact with patients and their family members who may be experiencing emotional or difficult situations.
Ensure patients understand all instructions given to them for tests and medical procedures.
Gather and compile information required for a variety of grant submissions and reports.
Facilitate the collection of signatures required on grant applications and agreements.
Conduct database, literature and web searches to locate and retrieve documents and articles.
Prepare and book exam rooms ensure all materials are stocked, stored, and organized accordingly.
Set up and maintain filing systems, both electronic and hard copy.
Update and maintain information in a variety of databases.
Update and maintain confidential files and records. Handle sensitive material in accordance with established policies and procedures.
File, retrieve, and purge files.
Monitor and order office supplies.
Attend meetings and take minutes.
Assemble, collate, and disseminate mailings.
Open and distribute incoming mail and faxes and arrange courier shipments.
Remain current with relevant medical terminology.

Two-year Community College diploma in Medical Office Administration or related field.
Requires three years of relevant experience.

Attendance at the occasional before and after-hours meetings may be a requirement of this position.

• Medical terminology would be considered an asset.

• Experience with OHIP billing would be considered an asset

We welcome candidates who are inspired by our MVV framework and who will strive to uphold our values everyday

Knowledge and Experience with:

Environment:

• Experience working in a child and youth medical environment

• Relevant experience and knowledge within a clinical academic environment

• Robust self-care skills and an ability to cope emotionally with encountering the themes of
chronic health concerns.

Technology:

• computer software programs – Skilled with using Microsoft Office Suite, including Office
365 and Outlook, SharePoint, WORD and EXCEL, PowerPoint; is expected.

• Virtual meeting/appointment coordination, using ZOOM and Microsoft TEAMS

• Experience with supporting various data tracking/collection tools including web-based
platforms such as CVs (Curriculum Vitaes)

• Hospital EMR systems (EPIC), Quanum

Finance:

• Relevant experience with financial processes including within multiple institutions such as
expense processing.

• Knowledge regarding opening and closing of research accounts

• Relevant experience with budget management, account reconciliation.

Planning & Organizing:

• Three years relevant experience supporting multiple people

• Extensive experience with calendar management

• Experience with reference management

• Relevant experience with event coordination - such as rounds, small meetings and
workshops

• Relevant experience with Minute taking

• the ability to think critically to prioritize competing demands, identify issues and apply insights to problem-solving .

• The responsible individual must also establish their workflow priorities to ensure that all deadlines are met and that the workload for the multiple faculty members flows efficiently.

• Be adaptable to adjust to changing priorities, processes, or environments. Comfortable handling unexpected challenges with the capacity to learn and adopt new skills, technologies, and methods to meet evolving organizational needs.

Other Interpersonal Skills:

• Ability to communicate and build positive relationships with colleagues, partners and stakeholders both internally and externally coupled with the ability to clearly convey ideas, instructions, and information to diverse audiences (both verbally and written)

• Ability to navigate conflicts to find resolutions that support team cohesion and organizational success.

Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement, then the Limited Term Assignment will be defined as a Career Growth Opportunity in accordance with Article 19 of the Unifor Local 5555 Unit 1 Collective Agreement.

How To Apply

To apply for this job, please submit your application online.

Employment Equity Statement

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.

As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.

Job applicants requiring accommodation to participate in the hiring process should contact:

Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
Faculty of Health Sciences HR Office at ext. 22207, or
School of Graduate Studies at ext. 23679

to communicate accommodation needs.

Hybrid Work Language

To ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work on-site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.

Interview Experience

At McMaster University, we believe in a comprehensive and inclusive interview process. Our interview methods encompass a variety of approaches that allow our hiring teams to provide a flexible and accessible experience for engaging with our candidates. Throughout your recruitment process at McMaster, you may be requested to participate in a variety of formats, that may include in-person, virtual or recorded interviews. If you have any questions as you move through the hiring process, please reach out to [email protected] or the HR contact associated with your position of interest.

AI Statement

McMaster and its third-party partners may use AI tools to screen, assess, or select applicants during the hiring process. Please note that currently our recruitment platform does not use AI nor is it part of our current recommended recruitment process.

Apply Now

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