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Medical Office Assistant (Laboratory Coordinator)

Olive Fertility Centre -
Vancouver, BC

Quick apply

Job details

Full-time
From $55,000 a year

Qualifications

Electronic medical records
English
Microsoft Office
High school diploma or GED
Typing

Full job description

Laboratory CoordinatorJob Description

Department: Laboratory

Reports To: Laboratory Director

Location: Vancouver

Work Schedule: 4 on, 4 off, 9.38 hours/day

Overview:

Supporting the Vision, Values, Purpose, and Commitment of Olive Fertility Centre:

Reporting to the Laboratory Director, the Laboratory Coordinator is pivotal to the organization – this role focuses on providing confidential administrative support for the lab and our patients.

Key Areas of Involvement Include:

Organize the shipping and receipt of embryos, eggs, and sperm.
Track all shipments out to ensure safe arrival.
Enter patients into EMR if not already present.
Ensure all shipping consents are signed and witnesses/notarized.
Ensure all infectious disease results have been received – follow up with patients and/or clinic for any missing results.
Confirm paperwork with embryologists and doctor before approving shipment.
Notify lab team of incoming shipments so lab staff are available for unpacking and tracking.
Book sperm freezes, trial washes and sperm analysis, including setting up patients into EMR if not already present.
Liaison with lab staff regarding adding extra andrology testing. Rebook patients if required.
Utilizing EMR, email and fax, ensure patients’ family doctors/urologists receive their andrology results.
Answer all incoming laboratory department phone calls.
Maintain the laboratory phone system (i.e., voice mail, outgoing messages, etc.)
Assist the Laboratory Director with obtaining quotes for equipment and supplies.
Attend and participate in all Laboratory Department meetings; complete and distribute meeting minutes.
Organize lab supplies and ensure kept in correct location with proper storage.
Catalogue all embryology & andrology records both digitally and physically.
Arrange all discard consent signing for patients with appropriate staff.
Assist with packing and shipping of biological substances.
Perform other related duties as assigned.

Qualifications:

Education, Training and Experience:

Grade 12 graduation, completion of the Medical Office Assistant certification program plus two (2)
year’s recent, related experience or an equivalent combination of education, training, and experience.

Skills and Abilities:

Ability to prioritize and adapt.
Ability to discuss intimate medical topics in a professional, compassionate manner.
Ability to communicate effectively with a variety of healthcare professionals.
Proven ability creating effective tracking systems.
Proficient in Microsoft Office, experience with EMR, and able to type 60 WPM.
Physically able to carry out the duties of the role.
Professional & friendly demeanour.
Ability to speak and write fluently in English.

Pay: From $55,000.00 per year

Application question(s):

Do you have MOA Certificate?

Work Location: In person

Quick apply

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