Administration Jobs

Programs Support Specialist
Shift Human Services Consulting —Halifax, NS
- $58,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Social Work
- Work from home
Quick apply
Full-time Front Office Customer Service Associate(maternity leave)
Leon's Furniture -Truro —Truro, NS
- $18.50–$20.00 an hour
- Weekends as needed
- Bilingual
- Inventory management
- Customer service
- Disability insurance
- Dental care
Quick apply
Administrative Assistant
Navigate Financial Solutions Inc. —Summerside, PE
- $45,000–$55,000 a year
- Full-time
- CRM software
- Microsoft Outlook
- Salesforce
Quick apply
Superviseur de commis bureau / Office clerks supervisor
Cardium —Montréal, QC
- $38–$39 an hour
- Full-time
- Sales
- Customer service
- Cashiering
Quick apply
Adjoint(e) administratif(ve)
TBT Voghell —Remote
- From $25 an hour
- Part-time
- Remote
- Microsoft Word
- Google Suite
- Bachelor's
- Flexible schedule
Quick apply
8d
Executive Assistant
Mozilla —Remote
- $95,000–$151,000 a year
- Remote
- Google Suite
- Administrative experience
- Communication skills
- Dental care
- Employee assistance program
Administrative Assistant
Extra Ed Inc —Remote
- $42,000–$48,000 a year
- Full-time
- Remote
- Customer service
- Word processing
- Administrative experience
- Dental care
- Paid time off
Quick apply
3h
Dental Administrator - Fully Remote Position
Inspire Dental Group —British Columbia
- Up to $38 an hour
- Part-time
- Remote
- Front desk
- In-person
- Dental care
- Paid time off
Quick apply
administrative assistant
Office Compliments Ltd. —Yellowknife, NT
- $36 an hour
- Weekends as needed
- English
- High school diploma or GED
- Communication skills
- Flexible schedule
Office Clerk
Beneva —Toronto, ON
- $47,159–$58,949 a year
- Full-time
- Hybrid work
- Customer service
- Microsoft Office
- High school diploma or GED
- Disability insurance
- Life insurance
5d
administrative assistant
TRANSTECHWORLD LTD. —St. John's, NL
- $36.50 an hour
- Full-time
- English
- High school diploma or GED
- No university degree
- Dental care
Office Administrator
Pardons Canada —Toronto, ON
- $45,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Administrative experience
- Paid time off
- Flexible schedule
Quick apply
1d
administrative assistant
EPR Yellowknife Accounting Professional Corporation —Yellowknife, NT
- $36 an hour
- Overtime
- English
- High school diploma or GED
- Flexible schedule
Agent.e administratif.ve, classe 2 - secteur administration
CIUSSS du Centre-Ouest-de-l'Île-de-Montréal —Montréal, QC
- $24.99–$27.95 an hour
- Part-time
2d
Administrative Coordinator (Part-Time)
Powell River Minor Hockey Associaton —Remote
- From $23,000 a year
- Part-time
- Remote
- Microsoft Word
- Google Suite
- English
Quick apply
3h
Unit Clerk / Outpatient OR Booking Clerk - Peace Arch Hospital
Fraser Health —White Rock, BC
- $30.03 an hour
- On call
- High school diploma or GED
- Front desk
- Medical terminology
1d
Une ou un secrétaire de poste
Sûreté du Québec —Lebel-sur-Quévillon, QC
- $44,288–$58,569 a year
- Full-time
- Hybrid work
- High school diploma or GED
- In-person
7d
administrative assistant
FRIENDS ENTERPRISES —Lasalle, QC
- $35 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Access
Technicienne ou technicien en administration
Commission municipale du Québec —Quebec City, QC
- $47,119–$66,112 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Organizational skills
- In-person
9d
Agent(e) administratif(ve) classe 2 – volet secrétariat
CIUSSS de la Capitale-Nationale —Quebec City, QC
- $25.61–$28.65 an hour
- Full-time
- Microsoft Excel

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Programs Support Specialist

Shift Human Services Consulting -
Halifax, NS

Quick apply

Job details

Full-time
$58,000 a year

Qualifications

Microsoft Office
Administrative experience
Human Services
Social Work
Business
Communication skills
Time management

Full job description

Just a quick drive from Halifax and nestled on the shores of St. Margaret’s Bay you will find an oasis of innovation and fun. Shift. We are experience makers. As managers and staffers of some of Canada’s most remote complex care facilities, we are a company built around helping people discover their greatness.

Position Summary:

The Programs Support Specialist plays an important cross-functional role in supporting both the operational needs of Shift’s programs and the staffing support needs of our Quebec region. This role provides day-to-day coordination, administration, communication, and logistical support to ensure smooth operations across programs, while upholding Shift’s principles of excellence, cultural respect, youth-centered practice, and long-term capacity building.

KEY RESPONSIBILITIES

Staffing Support

Respond promptly to staffing requests and coordinate placement of relief staff for Quebec programs.
Support recruitment activities including posting jobs, screening applicants, scheduling interviews, and completing reference checks.
Assist with onboarding and orientation for new relief staff, ensuring compliance with program and cultural standards.
Maintain staffing schedules, availability lists, and contact databases for Quebec programs.
Communicate with internal teams to ensure shifts are filled in a timely and accurate manner.
Track timesheets, attendance, payroll inputs, and required documentation for relief staff.
Assist with performance tracking and follow-ups as directed by the Director.

Operations Support

Assist with administrative components of asset, property, and vehicle management (booking maintenance, obtaining quotes, scheduling repairs, tracking documentation).
Track renewals and maintain records for inspections, mandatory training, certifications, and licensing-related documents.
Support health and safety documentation, incident reporting follow-up, and scheduling inspections.
Assist with procurement, vendor relationships, ordering supplies, and coordinating external service providers.
Support the Director and Managers in maintaining compliance with provincial/territorial standards (filings, updates, reports).
Help prepare forms, reports, spreadsheets, and briefing documents.

General Administrative & Program Support

Provide general administrative support to the Director, Programs & Services and the wider team.
Help organize travel bookings, itineraries, and logistics for programs team members.
Support special projects as assigned.

Skills & Abilities

Highly organized with strong time-management abilities.
Strong written and verbal communication skills.
Ability to coordinate multiple priorities independently.
Comfort working in a fast-moving environment with shifting needs.
Strong interpersonal skills, especially when communicating with remote or regional teams.
Knowledge of Microsoft Office and Google platforms.
Ability to follow processes, maintain confidentiality, and uphold professional standards.
Positive, collaborative, self-starting attitude aligned with Shift’s values.

Qualifications

Diploma or degree in human services, business administration, or a related field OR equivalent experience.
Experience in staffing coordination, scheduling, administration, or operations support is an asset.
Experience working in youth care or health-related environments is considered an asset.
Ability to pass required background checks (CRC, VSC).

Working Conditions

Regular office hours Monday - Thursday with Friday work from home.
After-hours on-call support for staffing or operational issues.

Job Type: Full-time

Pay: $58,000.00 per year

Benefits:

Casual dress
Extended health care
On-site parking

Application question(s):

Are you available for after-hours on-call support for staffing or operational issues?
Are you able to reliably commute to Head of St. Margarets Bay for work?

Experience:

staffing coordination, administration or operations support : 2 years (preferred)

Work Location: In person

Quick apply

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