Event operations coordinator Jobs

Executive and Events Coordinator
MacLean Engineering & Marketing Co. Limited —Greater Sudbury, ON
- $65,000–$80,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Profit sharing
- Dental care
Quick apply
Product Development Coordinator/Coord. développement de produits
Globe electric —Pointe-Claire, QC
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Paid time off
Quick apply
Executive Office and Board Coordinator (Permanent Full-Time)
VHA Home HealthCare —Toronto, ON
- $80,000–$101,000 a year
- Full-time
- Remote
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
- Employee assistance program
Quick apply
4d
Coordinator, Event Operations
ATCO Corporate —Calgary, AB
- Full-time
- Microsoft Office
- Administrative experience
- Business
FIFA Fan Operations Venue Coordinator - Match Day Only (Toronto)
FIFA —Toronto, ON
- Contract
- Microsoft Powerpoint
- Microsoft Word
- Spanish
- Disability insurance
- Dental care
Touring Operations Coordinator
Live Nation —Toronto, ON
- $62,000–$65,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Tuition reimbursement
FIFA Fan Operations Venue Coordinator - Match Day Only (Toronto)
FWC2026 —Toronto, ON
- Contract
- Microsoft Powerpoint
- Microsoft Word
- Spanish
- Disability insurance
- Dental care
Quick apply
Coordinator, Event Operations
Jeux du Canada 2027 —Quebec City, QC
- $61,200 a year
- Full-time
- Bilingual
- Microsoft Excel
- English
- Wellness program
- Flexible schedule
Quick apply
12d
Executive Operations Coordinator
McCarthy Tétrault LLP —Toronto, ON
- $76,000–$93,000 a year
- Overtime
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Paid time off
Event Coordinator / Project Manager - Meeting and Events - Toronto, ON - Hybrid
Creative Group —Toronto, ON
- $61,000–$74,000 a year
- Weekends as needed
- Hybrid work
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Dental care
- Vision care
FIFA Fan Operations Gate Supervisor - Match Day Only (Toronto)
FIFA —Toronto, ON
- Contract
- Microsoft Powerpoint
- Microsoft Word
- Spanish
- Disability insurance
- Dental care
Community Operations Coordinator
Jean Tweed Centre —Toronto, ON
- $60,000–$70,000 a year
- Contract
- Microsoft Office
- Project management
- Bachelor's
- Dental care
- Employee assistance program
Quick apply
6d
Event Coordinator
Raymond James Financial, Inc. —Toronto, ON
- $60,000–$72,000 a year
- Weekends as needed
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
- Employee stock purchase plan
- Tuition reimbursement
Entry Level Event Coordinator Registration at Kreative House Consulting
Kreative House Consulting —Brampton, ON
- Weekends as needed
- Hospitality
- Customer service
- Communication skills
Quick apply
Flight Coordinator - Remote
Starlink Aviation —Dorval, QC
- Full-time
- Remote
- Bilingual
- English
- Microsoft Office
Quick apply
Operations Coordinator
Monark —White Rock, BC
- $50,000–$60,000 a year
- Full-time
- English
- High school diploma or GED
- Analysis skills
Quick apply
12d
Philanthropy Coordinator
Shelter Movers of Toronto —Remote
- $60,000–$66,250 a year
- Full-time
- Remote
- Research
- Microsoft Office
- Administrative experience
- Dental care
- Employee assistance program
Event Coordinator
Monet Marketing —Remote
- From $20 an hour
- Part-time
- Remote
- Hospitality
- Up to 50% travel
- Travel
- Flexible schedule
Quick apply
7d
Operations Coordinator
Clark Wilson —Vancouver, BC
- $60,000–$75,000 a year
- Microsoft Office
- Administrative experience
- Organizational skills
- Dental care
- Vision care
Quick apply
8d
Business Coordinator, Operations
Sobeys —Mississauga, ON
- $48,000–$66,000 a year
- Full-time
- Hybrid work
- Merchandising
- Microsoft Office
- High school diploma or GED
- Store discount
- Dental care
Quick apply
5d

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Executive and Events Coordinator

MacLean Engineering & Marketing Co. Limited -
Greater Sudbury, ON

Quick apply

Job details

Permanent | Full-time
$65,000–$80,000 a year

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Engineering
Microsoft Office
Administrative experience
Presentation skills
Bachelor's
SharePoint
Manufacturing
Business
Communication skills
Information management
Time management

Full job description

Position: Executive and Events Coordinator
Location: Sudbury, Ontario
Reports to: President
Direct Reports: none

Job Overview:
The Executive & Events Coordinator plays a dual role supporting the President while also leading the planning and execution of customer-facing engagements and company events. This position requires a highly organized, proactive individual who can manage executive priorities with discretion while delivering polished, impactful experiences for customers and stakeholders.

Essential Duties & Responsibilities:

Executive Support

Provide high-level administrative support to the President (calendar management, meeting coordination, travel arrangements, expense reporting).
Act as a gatekeeper and liaison, managing communications with internal and external stakeholders.
Prepare briefing materials, presentations, and reports in advance of meetings.
Track action items and ensure follow-through on key initiatives and priorities.
Maintain strict confidentiality and professionalism in all interactions.

Events & Customer Engagement

Plan, coordinate, and execute customer-facing events, including site visits, executive meetings, trade shows, and special company events.
Manage event logistics end-to-end (venue, travel, accommodations, catering, agendas, materials).
Collaborate with internal teams (sales, marketing, operations) to ensure alignment on messaging and objectives.
Create a seamless and professional experience for customers and partners during engagements.
Support on-site execution, acting as the primary point of contact for event coordination.

Operations & Coordination

Develop and maintain standardized processes for executive support and event planning.
Manage budgets related to events and executive activities.
Coordinate internal meetings, leadership offsites, and strategic planning sessions.
Identify opportunities to improve efficiency and elevate the quality of engagements.

Core Skills:

Administrative & Organizational

· Strong prioritization, time management, and multitasking

· High attention to detail and ability to maintain structured systems

· Proficient in preparing and formatting documents, reports, and presentations

Technical

· Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, SharePoint)

· Familiarity with information management systems

· Ability to manage and track project or structured data

· Experience with reporting or dashboards is an asset

Communication & Collaboration

· Clear, professional written and verbal communication

· Ability to work cross-functionally with technical and non-technical teams

· Strong customer service mindset with stakeholder coordination and follow-through

Project Coordination

· Highly self-directed; able to operate effectively with limited guidance or loosely defined processes

· Works in close alignment with the Product Management team to support timelines, deliverables, and tracking structures, including gathering inputs and maintaining visibility on progress

· Proactively identifies gaps, risks, and missing information, ensuring follow-ups are completed and escalating where needed

Qualifications & Experience

· 3-7 years in an administrative, coordinator, or similar role

· Experience supporting senior leadership, or executives preferred

· Demonstrated ability to manage multiple priorities in a fast-paced environment

· High level of discretion and professionalism

· Experience in engineering, manufacturing, or technical environments is an asset

Education

· Bachelor’s degree in business, engineering, or a related field preferred

“This job description is not limited to those duties specifically listed and can be changed at any time in order to adapt to business demands or organizational changes.”

Pay: $65,000.00-$80,000.00 per year

Benefits:

Company events
Dental care
Employee assistance program
Extended health care
Life insurance
On-site parking
Paid time off
Profit sharing
RRSP match
Vision care

Work Location: In person

Quick apply

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