Operations coordinator Jobs

Operations Coordinator
Subsea Global Solutions —North Vancouver, BC
- $34–$41 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid time off
Quick apply
1d
Community Fisheries Coordinator
Glooscap First Nation —Hantsport, NS
- $48,000–$53,000 a year
- Weekends as needed
- Microsoft Office
- Presentation skills
- Travel
- Dental care
- Paid time off
Quick apply
HSE Coordinator
The Gisborne Group - Gisborne Industrial Construction Ltd —North Vancouver, BC
- $40 an hour
- 8 hour shift
- English
- Microsoft Office
- First Aid Certification
- Dental care
- Vision care
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Senior International Logistics Coordinator
Hitek Logistic Inc —Saint-Laurent, QC
- $70,000–$80,000 a year
- Full-time
- Hybrid work
- Bilingual
- English
- Communication skills
- Disability insurance
- Dental care
Quick apply
Human Resources Coordinator
Confidential —Stand Off, AB
- From $27 an hour
- Temporary
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Office
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Coordonnateur.trice Santé & Sécurité au travail
Logistec —Sept-Îles, QC
- Full-time
- Bilingual
- Customer service
- English
- Employee assistance program
Traffic Control Coordinator
ASAP Traffic Inc. —Calgary, AB
- $55,000–$85,000 a year
- 8 hour shift
- Supervising experience
- In-person
- Leadership
- Dental care
- Life insurance
Quick apply
Landscape Designer- Base Salary + Commission
Salisbury Landscaping —Sherwood Park, AB
- $60,000 a year
- Full-time
- AutoCAD
- Sales
- Presentation skills
- Mileage reimbursement
- Disability insurance
Quick apply
4d
Systems Coordinator (Fire Life Safety)
Broadway Subway Constructors General Partnership —Vancouver, BC
- $75,000–$90,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Paid time off
Quick apply
Complex Care House Coordinator
Pivot Point Family Growth Centre Inc. —Duncan, BC
- $25–$29 an hour
- Part-time
- Google Suite
- Administrative experience
- Supervising experience
Quick apply
Immigration Case Processing Manager
ACME VISA SOLUTIONS LTD —Surrey, BC
- $22–$25 an hour
- Full-time
- English
- Supervising experience
- Organizational skills
Quick apply
Safety Coordinator
Five Corners Meat Company Ltd. —Chilliwack, BC
- $60,000–$75,000 a year
- Full-time
- Bilingual
- English
- First Aid Certification
- Disability insurance
- Dental care
Quick apply
14d
Proposal Coordinator
Forbes Bros. Group of Companies —Edmonton, AB
- $68,000–$75,000 a year
- Overtime
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Disability insurance
- Dental care
Quick apply
Project Coordinator & Estimator - Modular Construction
CORE Modular Inc. —Calgary, AB
- $60,000–$85,000 a year
- Full-time
- Hybrid work
- PMP
- Project management
- Bachelor's
- Dental care
- Paid time off
Quick apply
Diagnostic Medical Sonographer
Canadian Diagnostic Network —Ottawa, ON
- $36–$42 an hour
- Part-time
- CPR Certification
- BLS Certification
- English
- Disability insurance
- Dental care
Quick apply
7d
HSE & Fleet Coordinator - Rail Construction
York Railroad Construction Inc. —Edmonton, AB
- From $90,000 a year
- Full-time
- Remote
- English
- First Aid Certification
- Travel
Quick apply
Coordonnateur(tice) Talent & Développement / Talent & Development Coordinator
Wonderbrands —Longueuil, QC
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Dental care
Digital Engagement Coordinator
Okanagan College —Kelowna, BC
- $35.07–$40.07 an hour
- Part-time
- CRM software
- Marketing
- Data analysis skills
1d
Dental Administrator / Treatment Coordinator
Granada Dental —Sherwood Park, AB
- From $30 an hour
- Full-time
- High school diploma or GED
- Bachelor's
- In-person
- Dental care
Quick apply
14d
Logistics Coordinator
SKOTIDAKIS —Vaudreuil-Dorion, QC
- Overtime
- Customer service
- Microsoft Office
- In-person
Quick apply

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Operations Coordinator

Subsea Global Solutions
North Vancouver, BC

Quick apply

Job details

Full-time
$34–$41 an hour
1 day ago

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Logistics
English
Microsoft Office
Databases
Administrative experience
Communication skills
Time management

Full job description

Operations Coordinator — Americas

Reports to: Operations Manager — Americas
Location: Vancouver
Department: Operations
Direct Reports: None

Role Purpose

The Operations Coordinator — Americas provides direct logistical, administrative, and coordination support to Operations Managers and Commercial Technical Managers to ensure field operations are planned, organized, and executed without delay.

This role focuses on coordinating travel arrangements, vessel access requirements, port notifications, job documentation, operational communications, and related activities necessary for field teams to mobilize and perform work safely and efficiently.

The Operations Coordinator serves as a central coordination point between field teams, management, clients, agents, and internal departments, ensuring required logistics, notifications, and documentation are completed accurately and in advance of scheduled work.

This position supports operational delivery and cross-functional coordination but does not hold responsibility for pricing, sales activities, human resources ownership, or independent operational decision-making authority.

Scope of Responsibility

· Provide logistical and administrative support to Operations Managers and Commercial Technical Managers.

· Coordinate travel and mobilization requirements for field personnel.

· Manage vessel access requests, port notifications, and related communications.

· Maintain operational calendars, documentation, and coordination records.

· Facilitate communication between field teams, clients, agents, and internal departments.

· Support HR-related administrative tasks in coordination with the HR department when requested.

· Provide administrative support necessary for timely job execution.

Core Responsibilities1. Travel & Mobilization Coordination

· Arrange travel, lodging, and transportation for field personnel.

· Coordinate itineraries to ensure timely arrival for scheduled work.

· Provide travel details and instructions to field teams.

· Monitor travel status and address disruptions or last-minute changes.

2. Vessel Access & Port Notifications

· Prepare and submit vessel early boarding requests to agents, port authorities, and clients.

· Coordinate required access approvals and documentation for port entry.

· Maintain communication with agents regarding boarding logistics and requirements.

· Ensure field teams receive boarding instructions and access information in advance.

3. Operational Logistics Support

· Assist with job setup activities as directed by Operations Managers or Commercial Technical Managers.

· Coordinate logistical requirements including personnel movements and site access.

· Ensure required operational information is communicated prior to job start.

· Support mobilization and demobilization activities as required.

4. Scheduling & Calendar Maintenance

· Maintain job calendars with scheduled work, logistical details, and special notes.

· Track upcoming activities to ensure preparation deadlines are met.

· Communicate schedule updates or changes to affected personnel.

5. Documentation & Compliance Support

· Prepare, distribute, and collect job paperwork, crew information, and required documentation.

· Maintain records related to travel, vessel access, and operational requirements.

· Ensure required forms and notifications are completed accurately and on time.

· Organize completed documentation for retention and reference.

6. Communication Coordination

· Support communications between Operations Managers, Commercial Technical Managers, field teams, clients, agents, and internal departments.

· Respond to logistics inquiries and route issues to appropriate personnel.

· Provide timely updates regarding logistics and mobilization status.

· Maintain professional communications representing SGS.

7. Resource Coordination Support

· Communicate logistical requirements affecting crew mobilization and clearances/permits.

· Assist with coordination of personnel travel arrangements between offices as required.

8. HR Coordination Support (Non-Ownership)

· Assist with HR-related administrative tasks when requested and in coordination with the HR department.

· Support communication of training requirements, documentation requests, or personnel information as directed.

· Coordinate logistics related to onboarding travel, site access, or compliance documentation when applicable.

9. Administrative Support to Operations Leadership

· Provide day-to-day administrative assistance related to operational activities.

· Support preparation of operational information required for job execution.

· Assist with organization of files, records, and tracking systems.

· Perform related duties as assigned to support operations.

10. After-Hours Operational Support

· Respond to urgent logistical issues affecting mobilization or access.

· Coordinate with Operations Managers regarding time-sensitive matters if needed.

Job Requirements

· Excellent written and verbal communication skills.

· Strong organizational and time management abilities.

· High attention to detail and accuracy.

· Ability to multitask and prioritize under time constraints.

· Ability to interpret procedures and instructions and execute tasks reliably.

· Professional demeanor in internal and external communications.

· Availability for occasional after-hours support as required.

Preferred Skills

· Experience in logistics coordination, administrative support, or operations support roles.

· Marine, port, ship repair, or industrial operations experience preferred.

· Familiarity with travel coordination, port procedures, or vessel access requirements.

· Experience with scheduling systems or operational databases.

· Proficiency with Microsoft Office applications and collaboration tools.

Physical Demands

Ability to perform moderate lifting and routine office-related physical activities as required.

Must maintain health and stamina appropriate for an operational support environment.

General Statement

This job description is not intended to be an exhaustive list of all duties and responsibilities. Additional duties may be assigned as required to support operational needs.

Pay: $34.00-$41.00 per hour

Benefits:

Paid time off

Application question(s):

Do you have at least two years of experience coordinating logistics, travel, scheduling, or operational support in a fast-paced environment?
Are you available to provide occasional after-hours support when urgent operational or logistical issues arise?
Have you previously coordinated travel arrangements, mobilization logistics, or site/vessel access for employees, contractors, or field personnel?
How would you rate your proficiency with Microsoft Office (Outlook, Excel, Word, Teams) for coordinating schedules, travel, documentation, and communications?
This is a fully on-site position, are you able to be on-site 5 days a week?

Language:

English (preferred)

Work Location: In person

Quick apply

Refine Your Search

Operations Coordinator

Community Fisheries Coordinator

HSE Coordinator

Senior International Logistics Coordinator

Human Resources Coordinator

Coordonnateur.trice Santé & Sécurité au travail

Traffic Control Coordinator

Landscape Designer- Base Salary + Commission

Systems Coordinator (Fire Life Safety)

Complex Care House Coordinator

Immigration Case Processing Manager

Safety Coordinator

Proposal Coordinator

Project Coordinator & Estimator - Modular Construction

Diagnostic Medical Sonographer

HSE & Fleet Coordinator - Rail Construction

Coordonnateur(tice) Talent & Développement / Talent & Development Coordinator

Digital Engagement Coordinator

Dental Administrator / Treatment Coordinator

Logistics Coordinator

I want to receive the latest job alerts for operations coordinator

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