Office clerical administrative Jobs

Executive and Events Coordinator
MacLean Engineering & Marketing Co. Limited —Greater Sudbury, ON
- $65,000–$80,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Profit sharing
- Dental care
Quick apply
Reception/ Warranty Admin
Confidential —Kamloops, BC
- From $21 an hour
- Full-time
- Google Suite
- Customer service
- Administrative experience
- Dental care
- Employee assistance program
Quick apply
Senior Dental Treatment Coordinator/Team Lead
Confidential —Toronto, ON
- $28.00–$36.57 an hour
- Full-time
- Medical office experience
- Supervising experience
- Human resources
Quick apply
Administrateur des comptes fournisseurs/ Accounts Payable Administrator
Journey Freight International —Kirkland, QC
- From $45,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Writing skills
- Designated paid holidays
- Paid time off
Quick apply
Secrétaire dentaire
Centre dentaire Véronique Caron —Saint-Léonard-d'Aston, QC
- From $20 an hour
- Full-time
- Customer service
- Medical office experience
- Administrative experience
Quick apply
Reception/Administration Assistant
Brandi Sakaluk Financial Group —Lougheed, AB
- From $25 an hour
- Part-time
- Data entry
- Organizational skills
- Typing
16h
Corporate Advisor/Corporate Secretary
De Novo Group —Vancouver, BC
- $70,000–$90,000 a year
- Full-time
- Hybrid work
- Bachelor's
- Organizational skills
- Business
- Disability insurance
- Dental care
Quick apply
Dental Office Manager - Vancouver BC
Dental Office in Vancouver —Vancouver, BC
- $85,000–$95,000 a year
- Full-time
- Medical office experience
- High school diploma or GED
- Supervising experience
- Profit sharing
- Disability insurance
Quick apply
Gestionnaire de Paie / Payroll Administrator (2 plus of years of expereince required)
Safex Transport —Vaudreuil-Dorion, QC
- From $44,763.62 a year
- Overtime
- Bilingual
- Microsoft Excel
- Customer service
- Dental care
Quick apply
Direction adjointe des études – Gestion des programmes et de la formation à distance
Institut Teccart —Montréal, QC
- Full-time
- Remote
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Disability insurance
- Dental care
Quick apply
Medical Office Manager
Confidential —Red Deer, AB
- $55,000–$70,000 a year
- Full-time
- Medical office experience
- Administrative experience
- EMR systems
- Paid time off
Quick apply
Bookkeeper / Office Manager (Legal)
Katerberg & Associates Law Offices —Fort St. John, BC
- From $30 an hour
- Full-time
- English
- Accounting
- QuickBooks
- Disability insurance
- Dental care
Quick apply
7d
Dental Receptionist & Treatment Coordinator! ONLY with prior dental office experience.
Dental —Scarborough, ON
- $25–$30 an hour
- Immediate opening
- Organizational skills
- In-person
- Dental care
Quick apply
Governance and Development Coordinator
First Peoples' Cultural Foundation —Brentwood Bay, BC
- $60,000–$65,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Paid time off
Quick apply
Dental Clinic Receptionist
Harvest Dental Care in Cochrane —Cochrane, AB
- $24–$33 an hour
- Full-time
- Administrative experience
- Dental care
Quick apply
Manager- Operating Room/ Medical Device Reprocessing Department/ Pre Op Clinic
Perth and Smiths Falls District Hospital —Smiths Falls, ON
- $68.26–$77.22 an hour
- Full-time
- Nursing
- Master's degree
- In-person
Quick apply
Project Administrator
JDS Energy & Mining Inc. —Wells, BC
- $35–$40 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Adjointe aux achats et administration
Sitec - Cambria —Saint-urbain-de-charlevoix, QC
- $25–$29 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- ERP systems
Quick apply
Support Administratif/Administrative Support
MacLean Engineering & Marketing Co. Limited —Val-d'Or, QC
- $20–$28 an hour
- Full-time
- Bilingual
- Microsoft Word
- Microsoft Excel
- Profit sharing
- Dental care
Quick apply
11d
Office Manager
barrett mechanical —London, ON
- $28–$32 an hour
- Full-time
- English
- Microsoft Office
- Administrative experience
- Dental care
Quick apply

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Executive and Events Coordinator

MacLean Engineering & Marketing Co. Limited -
Greater Sudbury, ON

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Job details

Permanent | Full-time
$65,000–$80,000 a year

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Engineering
Microsoft Office
Administrative experience
Presentation skills
Bachelor's
SharePoint
Manufacturing
Business
Communication skills
Information management
Time management

Full job description

Position: Executive and Events Coordinator
Location: Sudbury, Ontario
Reports to: President
Direct Reports: none

Job Overview:
The Executive & Events Coordinator plays a dual role supporting the President while also leading the planning and execution of customer-facing engagements and company events. This position requires a highly organized, proactive individual who can manage executive priorities with discretion while delivering polished, impactful experiences for customers and stakeholders.

Essential Duties & Responsibilities:

Executive Support

Provide high-level administrative support to the President (calendar management, meeting coordination, travel arrangements, expense reporting).
Act as a gatekeeper and liaison, managing communications with internal and external stakeholders.
Prepare briefing materials, presentations, and reports in advance of meetings.
Track action items and ensure follow-through on key initiatives and priorities.
Maintain strict confidentiality and professionalism in all interactions.

Events & Customer Engagement

Plan, coordinate, and execute customer-facing events, including site visits, executive meetings, trade shows, and special company events.
Manage event logistics end-to-end (venue, travel, accommodations, catering, agendas, materials).
Collaborate with internal teams (sales, marketing, operations) to ensure alignment on messaging and objectives.
Create a seamless and professional experience for customers and partners during engagements.
Support on-site execution, acting as the primary point of contact for event coordination.

Operations & Coordination

Develop and maintain standardized processes for executive support and event planning.
Manage budgets related to events and executive activities.
Coordinate internal meetings, leadership offsites, and strategic planning sessions.
Identify opportunities to improve efficiency and elevate the quality of engagements.

Core Skills:

Administrative & Organizational

· Strong prioritization, time management, and multitasking

· High attention to detail and ability to maintain structured systems

· Proficient in preparing and formatting documents, reports, and presentations

Technical

· Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, SharePoint)

· Familiarity with information management systems

· Ability to manage and track project or structured data

· Experience with reporting or dashboards is an asset

Communication & Collaboration

· Clear, professional written and verbal communication

· Ability to work cross-functionally with technical and non-technical teams

· Strong customer service mindset with stakeholder coordination and follow-through

Project Coordination

· Highly self-directed; able to operate effectively with limited guidance or loosely defined processes

· Works in close alignment with the Product Management team to support timelines, deliverables, and tracking structures, including gathering inputs and maintaining visibility on progress

· Proactively identifies gaps, risks, and missing information, ensuring follow-ups are completed and escalating where needed

Qualifications & Experience

· 3-7 years in an administrative, coordinator, or similar role

· Experience supporting senior leadership, or executives preferred

· Demonstrated ability to manage multiple priorities in a fast-paced environment

· High level of discretion and professionalism

· Experience in engineering, manufacturing, or technical environments is an asset

Education

· Bachelor’s degree in business, engineering, or a related field preferred

“This job description is not limited to those duties specifically listed and can be changed at any time in order to adapt to business demands or organizational changes.”

Pay: $65,000.00-$80,000.00 per year

Benefits:

Company events
Dental care
Employee assistance program
Extended health care
Life insurance
On-site parking
Paid time off
Profit sharing
RRSP match
Vision care

Work Location: In person

Quick apply

Refine Your Search

Executive and Events Coordinator

Reception/ Warranty Admin

Senior Dental Treatment Coordinator/Team Lead

Administrateur des comptes fournisseurs/ Accounts Payable Administrator

Secrétaire dentaire

Reception/Administration Assistant

Corporate Advisor/Corporate Secretary

Dental Office Manager - Vancouver BC

Gestionnaire de Paie / Payroll Administrator (2 plus of years of expereince required)

Direction adjointe des études – Gestion des programmes et de la formation à distance

Medical Office Manager

Bookkeeper / Office Manager (Legal)

Dental Receptionist & Treatment Coordinator! ONLY with prior dental office experience.

Governance and Development Coordinator

Dental Clinic Receptionist

Manager- Operating Room/ Medical Device Reprocessing Department/ Pre Op Clinic

Project Administrator

Adjointe aux achats et administration

Support Administratif/Administrative Support

Office Manager

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