Toronto, On Admin assistant/ Jobs – 98 Openings This Week

EXECUTIVE ASSISTANT - POLICY/GOV./TRIBUNALS
ONT.COLLEGE OF TEACHERS —Toronto, ON
- $74,005–$80,055 a year
- Overtime
- Bilingual
- Customer service
- Microsoft Office
Quick apply
4d
Dental Assistant
Team Roncesvalles Dentistry —Toronto, ON
- $21–$32 an hour
- Part-time
- Microsoft Word
- In-person
- Medical terminology
Quick apply
Dental Assistant and Admin Assistant
Family Dentistry on Finch and Jayzel —Toronto, ON
- $19.53–$30.23 an hour
- Part-time
- CAD
- Pediatrics
- Medical terminology
Quick apply
2d
Field Operations Consultant
Canadian Tire Corporation, Ltd. —Greater Toronto Area, ON
- $53,000–$88,000 a year
- Weekends as needed
- Analysis skills
- Presentation skills
- Bachelor's
- Store discount
- Wellness program
Quick apply
Real Estate Admin Assistant
Jessica Dream Home Inc. —Thornhill, ON
- $44,000–$52,000 a year
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
Quick apply
Service/Scheduling Coordinator
Onyx Fire Protection Services —Mississauga, ON
- $45,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- CRM software
- Disability insurance
- Dental care
Quick apply
Communicative Disorders Assistant (CDA) or Speech-Language Pathology Assistant (SLP-A)
Speech Associates —Markham, ON
- $60–$75 an hour
- Part-time
- Bachelor's
- Travel
- Organizational skills
- Flexible schedule
Quick apply
7h
Assistant Operations Leader
Harry Rosen Inc. —Toronto, ON
- From $66,000 a year
- Full-time
- Inventory management
- Merchandising
- Communication skills
Quick apply
14d
Occupational Therapist (OT) – Return-to-Work & Workplace Rehabilitation
Valen Homecare Ltd —Ontario
- $82–$88 an hour
- Temporary
- Bilingual
- Travel
- Patient care
- Flexible schedule
Quick apply
1d
Sterilization Assistant + Front desk reception floater
White Tooth Dental —Toronto, ON
- $19.50–$25.00 a year
- Full-time
- Microsoft Excel
- Customer service
- English
- Dental care
Quick apply
4d
Office Administrator
Lifemark Health Group —Mississauga, ON
- $40,000–$41,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee stock purchase plan
- Dental care
Quick apply
2d
Communications and Admin Assistant, Lilly Project (Term Contract)
The United Church of Canada —Toronto, ON
- $28,740–$38,319 a year
- Part-time
- Hybrid work
- Writing skills
- English
- Microsoft Office
11d
Executive Assistant, President’s Office, and Board Administrator
George Brown College —Toronto, ON
- $82,900–$97,580 a year
- Full-time
- Hybrid work
- Customer service
- Administrative experience
- Analysis skills
- Tuition reimbursement
Receptionist/Administrator
CSN 427 Auto Collision —Etobicoke, ON
- From $23 an hour
- Full-time
- Microsoft Word
- Google Suite
- English
- Dental care
- Paid time off
Quick apply
9h
Administrative Assistant
Magnolia Dental Brampton —Brampton, ON
- $18–$20 an hour
- Part-time
- Microsoft Word
- Google Suite
- English
- Dental care
- Flexible schedule
Quick apply
20h
Laboratory Assistant/Admin (Temporary Contract) - Eurofins Experchem Laboratories, Inc.
Eurofins Canada Food testing —Toronto, ON
- $18 an hour
- Overtime
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Designated paid holidays
- Disability insurance
Quick apply
Accounting Assistant (12-Month Contract)
Stikeman Elliott LLP —Toronto, ON
- $45,000 a year
- Monday to Friday
- Hybrid work
- Microsoft Excel
- Customer service
- Microsoft Office
- Dental care
5d
Executive Assistant, VP Finance - CEO - General Admin
CAMH —Toronto, ON
- $32.73–$49.10 an hour
- Full-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Dental care
11d
Office Manager/Administrative Assistant
ZED Mechanical —Mississauga, ON
- $18–$19 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Office
Quick apply
7h
Executive Assistant
Autodesk —Toronto, ON
- $68,000–$100,100 a year
- Full-time
- English
- Windows
- Microsoft Office

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EXECUTIVE ASSISTANT - POLICY/GOV./TRIBUNALS

ONT.COLLEGE OF TEACHERS -
Toronto, ON

Quick apply

Job details

Full-time
$74,005–$80,055 a year
4 days ago

Qualifications

Bilingual
Customer service
Post-secondary education
Filing
Microsoft Office
Finance
Communications
Communication skills
Adobe Acrobat

Full job description

Posting 26-41

Executive Assistant to the Director of Policy, Governance & Tribunals

Policy, Governance and Tribunals, Admin Unit

Policy, Governance and Tribunals Department

Limited term appointment – up to 12 months

Category 11 – Hiring Range $74,005 - $80,055

Existing Vacancy – One position

The Executive Assistant provides comprehensive, confidential, and executive-level administrative support to the Director and leadership team within the Policy, Governance and Tribunals department.

Operating with a high degree of independence and discretion, the role manages a significant volume of inquiries and administrative activities, requiring sound judgment, prioritization, and attention to detail. The Executive Assistant plays a critical role in ensuring the efficient operation of the Director’s office and enabling the achievement of departmental objectives.

Responsibilities:

Administrative Support to the Director, Calendar and Meeting Management:

Proactively manage and oversee the Director’s calendar and email, ensuring alignment with priorities and timely responses,
Coordinate and support meetings on behalf of the Director, including preparing agendas, compiling briefing materials, recording minutes (as required), and tracking follow-up actions
Act as a primary point of contact on behalf of the Director, responding to inquiries, providing information, and redirecting matters to appropriate stakeholders as needed.
Compose responses to routine correspondence on own initiative or at the request of the Director.
Draft, edit, and prepare high-quality correspondence, reports, presentations, and confidential documents
Ensure the Director is well-prepared for meetings and engagements with appropriate background materials and briefing notes.
Prepare any professional development/conference attendance forms
Coordinate travel, accommodations, and related logistics;
Maintain and communicate accurate leadership schedules
Liaise with internal staff, senior leadership, Council and committee members, and external stakeholders on behalf of the Director as required.
Monitor and track key action items and deadlines, ensuring timely follow-up and completion.
Support Council and committee activities, including coordinating the Director’s participation as required.
Attend Council and committee meetings to provide support as required.
Manage matters arising in the absence of the Director and route to appropriate staff.

Document Management:

Maintain an electronic filing system for the Director’s office.
Assist in the budget developmental process – providing support to the managers and director in preparing the yearly budget submissions.
Track and process invoices for the department ensuring accuracy and adherence to finance policies.
Receive and review monthly statements from Finance for accuracy and identify any inconsistencies
Maintain the electronic filing system of legal opinions.

Departmental Support:

Act as a resource person for the entire department, and a point of contact for all other departments.
Follow up on queries from internal College staff on the status of various projects.
Maintain an accurate attendance record system for the entire department. T adhering to the staff Policy with regards to overtime and vacation credits.
Assist in the coordination, orientation, and onboarding of any new staff
Assist in the tracking of performance reviews for all the staff of the department
Provide administrative support to the entire department.
Assist in the redaction process of Decisions and Notices of Hearing as needed.

Special Projects and Other Duties:

Provide back up for the Administrative Assistant in Policy and Governance and the Council and Committee officer as needed.
Assist in the coordination, orientation, and onboarding of any new EAs to the College.
Work closely with other Executive Assistants and colleagues in administrative roles across the College to ensure the effective flow of services and optimization of work processes.
Collaborate with the Senior Leadership Team to help ensure the timely completion of deliverables.
Provide back up for the Executive Assistant to the Office of the Registrar
Perform other duties as assigned by the Director.

Qualifications, Skills & Experience:

Post-secondary education (minimum Diploma) in Office Administration Management, Communications, Finance, Business or related area
3 to 5 years of progressive experience working and supporting senior leaders.
Superior interpersonal, planning, time management, organizational, problem-solving, and customer service skills are required.
Ability to adjust to changing priorities in a fast-paced and evolving environment.
Excellent judgment and professionalism, and ability to maintain highest degree of confidentiality
Ability to multi-task under pressure, deal with conflicting priorities, and coordinate projects to tight deadlines, with accuracy and attention to detail are required.
Flexible, adaptable, reliable, and able to anticipate department needs and proactively work to address them.
Strong oral and written communication skills, including the ability to edit and proofread documents, and write meeting summaries and other documents for both internal and external audiences are required.
Advanced PC skills, particularly with Microsoft Office applications, Adobe Acrobat and Adobe Sign, and experience with virtual meeting applications (Microsoft Teams and Zoom) are essential.
Proven skills and experience in the successful organization of meetings, arranging travel, and managing multiple calendars are also required.
Ability to work independently and as part of a team.
Experience working in a professional self-regulatory environment is considered an asset.
Proficiency with Generative AI is an asset.
Bilingualism is considered an asset for this position.

To apply, please submit your cover letter and resume through our application portal no later than 15 July 2026

We use Artificial Intelligence (AI) screening to sort applications. Trained staff review applications before decisions are made.

The Ontario College of Teachers offers competitive salaries, pension, comprehensive benefits and a modern, progressive work environment. This position operates with a mix of remote and in-office workdays.

Ontario College of Teachers is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes and work environment. We will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Please advise the Human Resources Department to ensure your accessibility needs are accommodated throughout this process. Information received relating to accommodation measures will be addressed confidentially.

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Refine Your Search

admin assistant/ jobs in toronto, on

EXECUTIVE ASSISTANT - POLICY/GOV./TRIBUNALS

Dental Assistant

Dental Assistant and Admin Assistant

Field Operations Consultant

Real Estate Admin Assistant

Service/Scheduling Coordinator

Communicative Disorders Assistant (CDA) or Speech-Language Pathology Assistant (SLP-A)

Assistant Operations Leader

Occupational Therapist (OT) – Return-to-Work & Workplace Rehabilitation

Sterilization Assistant + Front desk reception floater

Office Administrator

Communications and Admin Assistant, Lilly Project (Term Contract)

Executive Assistant, President’s Office, and Board Administrator

Receptionist/Administrator

Administrative Assistant

Laboratory Assistant/Admin (Temporary Contract) - Eurofins Experchem Laboratories, Inc.

Accounting Assistant (12-Month Contract)

Executive Assistant, VP Finance - CEO - General Admin

Office Manager/Administrative Assistant

Executive Assistant

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