Construction office administrator Jobs

Office Administrator
Bullet Trade Services —Guelph, ON
- $45,000–$60,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
1d
Office Administrator/Human Resources
Newport Landscaping —Lincoln, ON
- $20–$28 an hour
- Full-time
- Microsoft Office
- Administrative experience
- Human resources
- Dental care
Quick apply
2d
Accounts Receivable Administrator
Houle Electric Limited —Burnaby, BC
- $45,000–$55,000 a year
- Temporary
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Flexible schedule
Quick apply
14d
Project Administrator (Richmond, BC Project Office - Fixed term)
Norland Limited —Burnaby, BC
- $24–$30 an hour
- Temporary
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
3d
Office Administrator
Black Rock Construction Group —St. John's, NL
- $20–$27 an hour
- Full-time
- Customer service
- Microsoft Office
- QuickBooks
Quick apply
1d
Construction Office Administrator
Rutherford Contracting Ltd. —Aurora, ON
- $60,000–$80,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Tuition reimbursement
Quick apply
1d
Accounting and Office Administrator
Bird Construction —Winnipeg, MB
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
9d
Office Manager (Construction/Trades)
All Pro Painters —Ottawa, ON
- From $25 an hour
- Full-time
- Hybrid work
- Communication skills
- Mileage reimbursement
- Paid time off
Quick apply
3d
Payroll Administrator
Resform Construction Ltd. —Cookstown, ON
- $65,000–$75,000 a year
- Full-time
- Microsoft Excel
- Analysis skills
- Accounting
- Dental care
- Vision care
Quick apply
AutoCAD Drafting & Office Administrator
High Class Restorations & Stucco Ltd. —Mississauga, ON
- $17.60–$25.00 an hour
- Part-time
- Microsoft Word
- AutoCAD
- Microsoft Excel
- Flexible schedule
Quick apply
2d
Administrative Assistant
Defence Construction Canada —Trenton, ON
- $51,566–$67,035 a year
- ERP systems
- English
- Microsoft Office
7d
Office Administrator
MCA Contracting Ltd —Lively, ON
- $24–$25 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- English
Quick apply
2d
Office Administrator / Operations Coordinator
Clear Results —Kingston, ON
- $23–$25 an hour
- Part-time
- Microsoft Office
- Administrative experience
- Accounting
Quick apply
8d
Payroll Administrator
Black & McDonald Limited —Markham, ON
- $55,000–$62,500 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Office Admin Assistant
AG Power Inc —North Bay, ON
- $17.79–$24.00 an hour
- Full-time
- Google Suite
- Microsoft Office
- Administrative experience
- Disability insurance
- Dental care
Quick apply
Junior Estimator / Office Assistant
Enviro Balance Inc. —Toronto, ON
- From $50,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
1d
Office Administrator
Evershine Construction —Saskatoon, SK
- $16.67–$25.00 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Project Accountant/Accounting Administrator
Berkim Construction —Etobicoke, ON
- $38.46–$42.66 an hour
- Full-time
- CPR Certification
- Microsoft Excel
- English
- Disability insurance
- Dental care
Site Administrative Assistant
PCL Construction Management Inc. —Edmonton, AB
- $54,500–$81,700 a year
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
- Employee assistance program
Quick apply
16h
Administrative Assistant
Flatiron Construction Corp —Edmonton, AB
- $55,000–$65,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Tuition reimbursement

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Office Administrator

Bullet Trade Services -
Guelph, ON

Quick apply

Job details

Full-time
$45,000–$60,000 a year
1 day ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Customer service
ERP systems
Filing
Microsoft Office
Administrative experience
Payroll
Construction experience
Manufacturing
Business
Communication skills
Adobe Acrobat
Time management

Full job description

Join a Growing Industrial Contractor
With over 18 years of multi-trade expertise, Bullet Trade Services has earned a reputation as one of Ontario's leading non-union industrial contractors, delivering exceptional service to customers across manufacturing, automotive, food & beverage, material handling, and other industrial sectors.
As our company continues to grow, we are looking for an organized, proactive, and professional Office Administrator to provide administrative support to our Leadership Team and help ensure the smooth day-to-day operation of our office.
If you thrive in a fast-paced environment, enjoy being the person who keeps everything organized, and take pride in delivering exceptional administrative support, we'd love to hear from you.

Position Summary
The Office Administrator plays a key role in supporting the Leadership Team, consisting of the CEO, General Manager, Director of Finance, and HR Manager. This position is responsible for coordinating administrative activities, managing office operations, supporting executive schedules, preparing documents, organizing meetings, and serving as a central point of communication across the organization.
The ideal candidate is highly organized, detail-oriented, resourceful, and capable of managing multiple priorities while maintaining professionalism and confidentiality.

Key Responsibilities
Executive & Leadership Support

Provide administrative support to the Leadership Team.
Manage calendars, appointments, and meeting schedules.
Coordinate internal and external meetings.
Prepare meeting agendas, presentations, and minutes.
Arrange travel and accommodations as required.
Screen and prioritize incoming correspondence.
Assist with special projects and company initiatives.

Office Administration

Answer and direct incoming telephone calls.
Welcome visitors, customers, and vendors.
Maintain office filing systems (electronic and paper).
Order office supplies and maintain inventory.
Coordinate courier services and incoming/outgoing mail.
Maintain office equipment and service schedules.
Assist in maintaining company records.

Document Management

Prepare letters, reports, forms, and presentations.
Format proposals and business documents.
Maintain company templates and documentation.
Ensure accurate document control and version management.
Organize electronic filing systems.

Human Resources Support
Assist the HR team by:

Preparing employment packages.
Coordinating onboarding documentation.
Scheduling interviews and meetings.
Maintaining employee files.
Tracking training records and certifications.
Assisting with employee communications.
Supporting company events and recognition programs.

Finance & Administrative Support
Assist the Director of Finance by:

Processing purchase orders.
Matching invoices.
Maintaining vendor information.
Assisting with expense reporting.
Preparing administrative reports.
Supporting month-end administrative activities.

Operations Support
Provide administrative assistance by:

Preparing customer documentation.
Coordinating work orders.
Assisting with scheduling communications.
Maintaining project files.
Supporting customer documentation requests.
Tracking certificates, licences, and insurance documents.

Communication

Maintain professional communication with customers, vendors, and employees.
Coordinate company announcements.
Assist with newsletters and internal communications.
Support leadership with presentation materials.

Event Coordination
Coordinate:

Company meetings
Employee appreciation events
Safety meetings
Training sessions
Customer visits
Holiday events
Community initiatives

Qualifications
Education

Diploma or Certificate in Office Administration, Business Administration, or a related field preferred.
Equivalent experience will be considered.

Experience

Minimum 3 years of office administration experience.
Experience supporting senior leaders or executives.
Experience in construction, industrial services, manufacturing, or skilled trades is considered an asset.
Experience coordinating multiple priorities in a fast-paced environment.

Skills & Qualifications
The successful candidate will possess:

Excellent organizational and time management skills.
Strong written and verbal communication skills.
High attention to detail.
Exceptional customer service skills.
Ability to maintain confidentiality.
Strong problem-solving abilities.
Ability to work independently and collaboratively.
Professional demeanor and positive attitude.

Technical Skills
Proficiency with:

Microsoft Office (Word, Excel, Outlook, PowerPoint)
Microsoft Teams
Adobe Acrobat
Document management systems
Electronic filing systems
Office equipment (copiers, scanners, etc.)

Experience with payroll, ERP, CRM, or scheduling software is considered an asset.

Success Profile
The ideal candidate:

Is highly organized and dependable.
Anticipates needs before being asked.
Enjoys supporting others and enabling team success.
Thrives in a dynamic environment.
Maintains confidentiality and professionalism.
Communicates effectively with employees, customers, and vendors.
Demonstrates initiative and sound judgment.
Represents Bullet Trade Services with professionalism and integrity.

Why Join Bullet Trade Services?
At Bullet Trade Services, you'll become part of a collaborative team that values safety, accountability, integrity, and continuous improvement. You'll work closely with our leadership team and play a meaningful role in supporting the growth and success of the organization.
We offer:

Competitive compensation
Comprehensive benefits package
Paid vacation
Opportunities for professional development
A collaborative and supportive team environment
Stable, full-time employment with a growing company
Employee recognition and appreciation programs

Core Competencies

Organization & Planning
Communication
Confidentiality
Customer Service
Teamwork
Initiative
Adaptability
Attention to Detail
Time Management

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