Alberta Executive coordinator Jobs – 117 Openings This Week

Operations Manager – Rose Calvelo Real Estate Team
Rose Calvelo Team —Calgary, AB
- From $60,000 a year
- Weekends as needed
- Hybrid work
- Customer service
- Administrative experience
- Contracts
- Work from home
Quick apply
Executive Chef
Evergreen Park —Grande Prairie County No. 1, AB
- $22–$25 an hour
- Weekends as needed
- Cooking
- English
- Hotel
- Dental care
- Vision care
Quick apply
5h
Proposal Coordinator/Vendor Relations Coordinator
Metricline Projects Ltd. —Calgary, AB
- $30–$32 an hour
- Weekends only
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Profit sharing
- Paid time off
Quick apply
1d
Senior Advisor
Primary Care Alberta —Calgary, AB
- $38.73–$66.42 an hour
- Full-time
- PMP
- Master's degree
- Analysis skills
4h
Delivery Driver - Brown Bag Lunch Program
Root Cellar Food & Wellness Hub —Medicine Hat, AB
- $19–$20 an hour
- Full-time
- English
- Driving
- In-person
- Dental care
- Vision care
Quick apply
3h
Development Coordinator
Ayrshire Real Estate Management Inc. —Calgary, AB
- Full-time
- Microsoft Excel
- Engineering
- Analysis skills
- Profit sharing
- Dental care
Quick apply
3h

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Executive Coordinator
Children Believe Fund —Markham, ON
Valid driver’s license and occasional availability of own vehicle for business use; The Executive Coordinator provides executive-level administrative support to…
$58,000–$70,000 a year
Quick apply
Workplace Experience Coordinator (Admin Focus)
Green Infrastructure Partners —Markham, ON
Valid driver’s license and access to a reliable vehicle during working hours. Manage a multi-line phone system, screen incoming calls, and route messages…
$55,000–$60,000 a year

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executive coordinator jobs near alberta

Operations Manager – Rose Calvelo Real Estate Team

Rose Calvelo Team
Calgary, AB

Quick apply

Job details

Permanent | Full-time
From $60,000 a year

Qualifications

Customer service
Administrative experience
Contracts
Communication skills
Marketing
Property management

Full job description

The Rose Calvelo Real Estate Team is a growing, high-performing team based in Calgary. We're more than a real estate team — we're a client-first business built on systems, accountability and long-term relationships. As we scale, we're looking for the operational backbone who can help us run like a well-oiled machine.

The Role

We're hiring an Operations Manager / Executive Assistant to own the day-to-day systems that keep our team running. This isn't just a transaction coordinator role — this person owns the process, not just the paperwork. You'll be the go-to person for "where is this file," "what's the next step," and "is this getting done." If you love checklists, hate dropped balls, and thrive on making other people's work easier, you'll fit right in.

This is a hybrid, full-time role reporting directly to the team leader.

What You'll Own

Listings & Transactions

Prepare and launch listings on MLS, coordinate photography, videography, signage, and marketing
Manage contracts, offers, and transaction documents from accepted offer to possession & beyond
Track every transaction in our checklist system — zero missed deadlines, zero surprises
Communicate with clients, agents, lawyers, lenders, and vendors throughout the deal
Process incoming and outgoing agent-to-agent referrals

Systems & SOPs

Document, maintain, and improve standard operating procedures for listings, transactions, and client experience
Own the team's weekly rhythm — meetings, scorecards, reporting cadence
Be the first answer to "where is this?" or "how do we do this?" — so the team leader doesn't have to be

CRM & Database (Follow Up Boss)

Maintain FUB hygiene — tags, stages, action plans, and automations all firing correctly
Route and assign new leads to agents
Run regular database audits so no lead slips through the cracks

Agent Accountability Support

Track the weekly scorecard for each agent (conversations, appointments set, appointments held, contracts written, pipeline value).
Know production numbers daily.
Prepare data and notes for you and the team leader's 1:1s with agents
Flag yellow/red status agents early so coaching conversations happen on time

Team Leader Support

Manage the team leader's calendar, appointments, and travel
Triage email and prioritize what needs the team leader's attention
Keep the team leader's day focused on the work only she can do

Events & Client Appreciation

Plan and execute team events, client appreciation events, and pop-bys
Coordinate client gifts, closing gifts, and seasonal touchpoints
Own the post-closing review ask process and track Google review counts per agent

Recruiting Support

Make outbound recruiting calls to prospective agents using provided scripts and lists
Schedule recruiting conversations on the team leader's calendar
Maintain the recruiting pipeline in FUB and follow up consistently
Onboard agents

Vendor & Referral Network

Maintain the team's preferred vendor list (lawyers, inspectors, mortgage brokers, photographers)
Build and protect those relationships on behalf of the team

What Success Looks Like

First 30 days: Every new listing launched within 24 hours of signed contract. Every transaction tracked with no missed deadlines. You know our tech stack, our agents, and our top vendors by name.

90 days: Top 5 recurring processes documented as SOPs. FUB hygiene at 100%. Weekly scorecard running on autopilot. The team leader's calendar is fully managed and protected.

6 months: The team leader can take a real week off and nothing breaks. Recruiting pipeline is active and producing conversations. Client events are calendared a quarter in advance.

What We're Looking For

Required:

2+ years of administrative, operations, or transaction coordination experience
Strong organizational and multitasking skills with obsessive attention to detail
Excellent written and verbal communication
Comfortable owning systems, not just executing tasks
Confident on the phone — including outbound calls
Tech-savvy and quick to learn new platforms

Strong asset:

Real estate experience (residential, Alberta market preferred)
Experience with MLS, contract paperwork, and transaction coordination
Experience with Follow Up Boss or comparable CRM
Event planning or executive assistant background

Tech stack you'll use: Follow Up Boss, Pillar 9 MLS, Skyslope / Authentisign, Google, Canva, plus internal team tools.

Position Details

Job Type: Full-time, permanent
Schedule: Monday to Friday (evening and weekend flexibility/access)
Location: Hybrid (office and home), Calgary AB
Reports to: Rose Calvelo, Team Leader

Compensation & Benefits

Salary: $50,000 per year
Performance-based and bonus opportunities
Company events and team celebrations
Real growth opportunity inside a top-producing real estate team
A team that values clarity, accountability, and getting better every quarter

How to Apply

Send your resume and a short note about why this role is the right fit to: [email protected]

Pay: From $60,000.00 per year

Benefits:

Company events
On-site parking
Work from home

Work Location: Hybrid remote in Calgary, AB

Quick apply

Refine Your Search

executive coordinator jobs in alberta

Operations Manager – Rose Calvelo Real Estate Team

Executive Chef

Proposal Coordinator/Vendor Relations Coordinator

Senior Advisor

Delivery Driver - Brown Bag Lunch Program

Development Coordinator

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