Employment Type
Independent Contractor (Subcontractor)
Location
Fully remote; travel throughout Windsor-Essex as required
Hours
40 hours per week
Compensation
$70,000-$80,000 annually for an employee, or a comparable contractor fee arrangement, based on experience, qualifications and the final engagement structure
About Meadow Group
Meadow Group Limited is a private investment and property company with a diverse portfolio of commercial properties and business interests throughout Windsor-Essex. We take a practical, hands-on approach to property ownership and value responsive service, strong relationships and well-maintained properties.
As a small, entrepreneurial organization, we offer many larger companies cannot _direct access to decision-makers, the opportunity to influence outcomes, and the ability to make a meaningful impact. We value initiative, practical thinking and people who enjoy taking ownership of their work.
Meadow Group Limited is seeking a highly organized and proactive Operations & Property Manager to oversee property operations, coordinate projects and provide broad administrative support to the ownership group. The role combines hands-on property management, project coordination and business administration in a varied, independent position with meaningful responsibility.
This is a fully remote position. The successful candidate will work primarily from home while travelling throughout Windsor-Essex as needed to visit properties, meet tenants and contractors, oversee projects and attend occasional in-person meetings with the ownership group.
Primary Areas of Responsibility
· Property Management - overseeing the day-to-day operation, maintenance and service requirements of the property portfolio.
· Project Management - coordinating renovations, capital improvements, repairs and other ownership initiatives from planning through completion.
· Business Administration & Executive Support - maintaining organized information, preparing updates and supporting the ownership group with operational priorities.
Property Management (50%)
· Act as a primary contact for tenant, contractor and property-related matters.
· Coordinate maintenance requests, repairs, inspections and preventative maintenance programs.
· Conduct property visits to assess needs, monitor conditions and verify completed work.
· Develop and maintain strong working relationships with tenants, contractors, trades and service providers.
· Obtain and evaluate quotations, clarify scopes of work and provide recommendations to ownership.
· Coordinate utilities, security, landscaping, snow removal, cleaning and other recurring property services.
· Maintain organized property files, service agreements, warranties, access information and operational records.
· Identify property risks, service gaps and opportunities for cost-effective improvements.
· Provide regular updates to ownership on open issues, priorities, costs and recommended actions.
Project Management (25%)
· Plan and coordinate renovations, repairs, tenant improvements, capital projects and other operational initiatives.
· Develop project scopes, timelines, action plans and tracking tools.
· Coordinate contractors, consultants, suppliers, tenants and internal stakeholders.
· Obtain quotations and support the evaluation and selection of vendors.
· Monitor schedules, budgets, deliverables, risks and changes in scope.
· Conduct site visits and document project progress, decisions and outstanding items.
· Escalate issues promptly and provide practical recommendations to the ownership group.
· Support project close-out, including completion confirmation, deficiency follow-up and organization of final documentation.
Business Administration & Executive Support (25%)
· Prepare reports, status updates, meeting materials and follow-up documentation for the ownership group.
· Track priorities, deadlines, commitments and action items across properties and projects.
· Coordinate meetings, service appointments and other operational activities.
· Maintain well-organized digital records, contracts, property information and project files.
· Assist with research, information gathering and special initiatives.
· Support the development of practical systems, procedures and tracking tools to improve organization and follow-through.
· Handle sensitive business and property information with professionalism and discretion.
Qualifications
· Several years of relevant experience in property management, commercial real estate, project management, facilities, construction coordination, operations or senior administration.
· Demonstrated ability to coordinate contractors, vendors, projects and competing priorities.
· Strong written and verbal communication skills and the ability to build effective relationships.
· Excellent organization, follow-up and attention to detail.
· Independent judgment, initiative and a solutions-oriented approach.
· Comfort working directly with business owners in an entrepreneurial environment.
· Proficiency with Microsoft Office and comfort using shared documents, cloud-based files and project tracking tools.
· Valid Ontario driver's license, reliable transportation and the ability to travel throughout Windsor-Essex.
· A college or university credential in project management, property management, business, construction, facilities or a related field is an asset but is not mandatory.
· Professional property, facilities, project management or real estate credentials are considered assets.
Ideal Candidate
The ideal candidatee is a practical, dependable professional who enjoys variety, takes ownership and can move comfortably between property matters, projects and administrative priorities. Relevant backgrounds may include:
· Property or facilities management.
· Commercial real estate or real estate operations.
· Project management or construction coordination.
· Business operations or office administration.
· Executive or ownership-group support in a small or entrepreneurial organization.
What We Offer
· A fully remote work environment with occasional owner meetings and regular local property travel.
· Competitive compensation based on experience and qualifications.
· A dynamic position with variety, independence and meaningful responsibility.
· The opportunity to work directly with the ownership group and influence how properties and projects are managed.
· Exposure to a diverse portfolio of commercial properties and business interests.
· A collaborative, entrepreneurial culture where initiative and practical ideas are valued.
· Opportunities for professional growth as the organization and portfolio evolve.
Accessibility, Inclusion & Recruitment Information
Meadow Group Limited is committed to providing an inclusive, respectful and accessible recruitment process. Accommodation is available upon request throughout the recruitment and selection process in accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Applicants requiring accommodation may advise us at any stage, and we will work with them to meet their needs.
Meadow Group Limited welcomes applications from qualified candidates of all backgrounds. Applicants must be legally entitled to work in Canada. The successful candidate may be required to complete reference checks and other reasonable, role-related pre-employment requirements.
Meadow Group Limited does not use artificial intelligence to screen, assess or select applicants for this position.
We thank all applicants for their interest. Only candidates selected to move forward in the recruitment process will be contacted.
Note: Contractor terms, where applicable, will be documented in a written agreement. The nature of the working relationship will be determined based on the actual arrangement and applicable law.
Pay: $70,000.00-$80,000.00 per year
Work Location: Remote
