Aylmer On Office administrator Jobs – 11 Openings This Week

Office & Finance Manager
The Human Resources Business Group —Aylmer, ON
- $26–$30 an hour
- Full-time
- High school diploma or GED
- Accounting
- QuickBooks
Quick apply
11d
Executive Director (Administrator) (Orillia)
Arcavia (Orillia) LTC LP —Ontario
- $100,000–$135,000 a year
- Full-time
- Communication skills
- Dental care
Quick apply
Office Administrator
EnviroHaul Ltd —Tillsonburg, ON
- $17.60–$30.53 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
3d
Accounts Receivable Administrator
Buckland —St. Thomas, ON
- $40,000–$60,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- CAD
Quick apply
Full Time Investment Administrative Assistant
Reith & Associates —St. Thomas, ON
- $40,000–$65,000 a year
- Full-time
- Microsoft Word
- Customer service
- Microsoft Office
- Paid time off
Quick apply
Central Student Data & Information Administrator
London District Catholic School Board —London, ON
- $33.58–$36.57 an hour
- Immediate opening
- Microsoft Office
- Analysis skills
- Communication skills
10d
Post Office Assistant - Term
Canada Post —Port Stanley, ON
- $20.54 an hour
- On call
- Sales
- English
- High school diploma or GED
10d

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1 Month+ Front Desk Dental Admin or Dental Office Manager
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Accounts Receivable & Billing Administrator English/French Bilingual
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Office & Finance Manager

The Human Resources Business Group
Aylmer, ON

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Job details

Permanent | Full-time
$26–$30 an hour
11 days ago

Qualifications

College certificate
Residential construction experience
Filing
High school diploma or GED
Accounting
QuickBooks
Payroll
Construction experience
College diploma
Business
Accounting
Communication skills
Property management

Full job description

Office & Finance Manager

Job Summary

Guenther Homes is an established residential construction and property business based in Aylmer, Ontario. We are seeking an experienced Office & Finance Manager to oversee day-to-day office operations, full-cycle bookkeeping, payroll, and financial administration.

This is a hands-on role for someone who is confident managing the financial and administrative functions of a small business with minimal supervision. The successful candidate will be responsible for maintaining accurate financial records for two related corporations, including a residential home building company and a property/rental corporation.

We are looking for someone who is reliable, organized, proactive, detail-oriented, and comfortable taking ownership of the office and financial processes.

Responsibilities

The Office & Finance Manager will be responsible for:

Managing full-cycle bookkeeping for two related corporations using various systems, includingQuickBooks
Accurately tracking construction job costs, including labour, materials, subcontractors, deposits, payments, and project expenses
Answering business phones and supporting customers, as required
Overseeing general day-to-day office administration
Maintaining accurate project/job records to support profitability tracking for each home build
Managing accounts payable and accounts receivable, including invoice coding, billing, payment tracking, follow-up, and collections
Processing payroll for hourly employees through QuickBooks and tracking subcontractor payments, supporting T5018 preparation
Preparing and filing HST remittances
Leading year-end reporting, including T4s, accountant working papers, work-in-progress, inventory, deferred revenue, and year-end cut-off information
Preparing regular internal financial reports for the Owner
Proactively flag cash flow concerns, payment issues, unusual expenses, and other matters requiring attention
Coordinating with the external CPA/accounting firm
Maintaining organized digital and paper records

What We’re Looking For

The successful candidate will have:

A minimum of 3 years of hands-on, full-cycle bookkeeping, accounting, or financial
Experience using QuickBooks for job costing, projects, or class/job tracking
Experience processing payroll
Experience with HST remittances, T4 preparation/support, and subcontractor reporting, including T5018s
Strong attention to detail and accuracy
The ability to work independently, manage priorities, and complete work with minimal supervision
Good judgment, discretion, and a high level of trustworthiness
Strong organizational and communication skills
A proactive approach to identifying issues, asking questions, and keeping the owner informed
Comfort working in a small office environment where responsibilities may vary from day to day

The following would be considered assets:

A college diploma, certificate, or degree in bookkeeping, accounting, business administration, or a related field is preferred
Experience in construction, residential building, trades, real estate, property management, or another project-based business
Experience tracking labour, materials, deposits, subcontractor costs, and project-related expenses by job
Experience preparing internal financial reports or summaries for business owners
Familiarity with work-in-progress, inventory, deferred revenue, and year-end cut-off considerations in a project-based business

About the Role

This is a practical, hands-on office management and finance role responsible for the day-to-day accounting, bookkeeping, payroll, job costing, reporting, and administrative functions of the business.

This is a trusted position within the Company. The successful candidate must be dependable, proactive, and able to keep the office and financial processes running smoothly with minimal supervision.

Guenther Homes’ external accounting may be available to provide some transition support; however, the successful candidate must already have the experience and confidence to manage the core responsibilities of the role.

Why Join Guenther Homes

We offer:

A full-time role with an established residential construction and rental business
A small-team environment where your work has a direct impact
Competitive hourly compensation based on experience
The opportunity to take ownership of an important business function
Collaboration with an external CPA/accounting firm
A practical, down-to-earth workplace

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Accommodation is available upon request for candidates participating in the recruitment process.

Pay: $26.00-$30.00 per hour

Application question(s):

Do you have a college diploma, degree, or certificate in bookkeeping, accounting, business administration, or a related field

Education:

Secondary School (preferred)

Experience:

full-cycle bookkeeping, accounting, or financial : 3 years (preferred)
QuickBooks for job costing, projects, or class/job tracking: 1 year (preferred)
Processing payroll: 1 year (preferred)
HST remittances, T4 preparation/support, and reporting: 1 year (preferred)
Construction or building,/subtrades, or property management, : 1 year (preferred)

Work Location: In person

Quick apply

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office administrator jobs in aylmer on

Office & Finance Manager

Executive Director (Administrator) (Orillia)

Office Administrator

Accounts Receivable Administrator

Full Time Investment Administrative Assistant

Central Student Data & Information Administrator

Post Office Assistant - Term

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