Duncan Bc Administrative assistant Jobs – 18 Openings This Week

Head's Office Administrator
Shawnigan Lake School —Shawnigan Lake, BC
- $42,000–$45,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Organizational skills
- Store discount
- Disability insurance
Quick apply
Purchasing & Inventory Administrator – Head Office
Duncan, BC —Duncan, BC
- $52,000–$55,000 a year
- Full-time
- Microsoft Excel
- ERP systems
- Analysis skills
Quick apply
Office Administrator/Receptionist
Andrew Sheret Limited —Duncan, BC
- $20.50 an hour
- Full-time
- English
- Administrative experience
- High school diploma or GED
- Store discount
- Disability insurance
Quick apply
8d
Receptionist / Administrative Assistant
Harbourview Volkswagen —North Cowichan, BC
- $22–$25 an hour
- Full-time
- Administrative experience
- Computer skills
- In-person
- Store discount
- Disability insurance
Quick apply
13d
Customer Service Representative/Administrative Assistant
The Clear Choice Plumbing & Heating —Vancouver Island, BC
- $20–$30 an hour
- Part-time
- Organizational skills
- In-person
- Communication skills
- Dental care
- Paid time off
Quick apply
9d
Office Assistant, MHSU
Island Health —Duncan, BC
- $26.42–$28.25 an hour
- Microsoft Excel
- Microsoft Access
- Microsoft Outlook
13d
Medical Office Assistant/Billing Clerk
The Coleman Clinic —Duncan, BC
- $24–$27 an hour
- Immediate opening
- Customer service
- Medical office experience
- Administrative experience
- Dental care
- Vision care
Quick apply
8d
Medical Office Assistant
Blue Sky Medical Clinic —Duncan, BC
- $23–$25 an hour
- Part-time
- Medical office experience
- High school diploma or GED
- Organizational skills
Quick apply
12d
Medical Office Assistant/Receptionist
The Coleman Clinic —Duncan, BC
- $22–$24 an hour
- Part-time
- Customer service
- Medical office experience
- Administrative experience
- Dental care
- Vision care
Quick apply
6d
Administrative Support/Health Unit Aide
Island Health —Duncan, BC
- $27.26–$29.16 an hour
- Medical office experience
- Databases
- Administrative experience
Medical Office Assistant/ Clerk
Island Health —Duncan, BC
- $27.26–$29.16 an hour
- Microsoft Word
- Word processing
- High school diploma or GED
Executive Assistant
Island Genetics —Ladysmith, BC
- $30–$40 an hour
- Part-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Paid time off
Quick apply
Part-Time Medical Office Assistant
Alderlea Medical Clinic —Duncan, BC
- From $23 an hour
- Part-time
- Medical office experience
- Administrative experience
- In-person
Quick apply
Administrative Support Worker
Island Health —Salt Spring Island, BC
- $27.26–$29.16 an hour
- Writing skills
- Administrative experience
- Cashiering
4d
Post Office Assistant - Term
Canada Post —Ganges, BC
- $20.54 an hour
- On call
- Sales
- English
- High school diploma or GED

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Reception/Accounting Support - Automotive
Canada One Auto Group —Duncan, BC
*Reception:* Provide reception coverage as needed, which will aid in learning the dealership business. *Cash Handling:* Process payments and bank deposits as…
$22–$23 an hour
Quick apply
Optometric Assistant/Receptionist
Island Eyecare —Victoria, BC
Understanding of *insurance billing and claim processing*. *Attention to detail* in data entry, documentation, and scheduling accuracy.
$23–$25 an hour
Quick apply

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Property Administrative Assistant (Part-Time) - Oshawa
Sterling Karamar Property Management —Oshawa, ON
Ensure effective and precise electronic filing of all relevant documents. Prepare bank deposits and ensure proper filing of receipts.
$24,000–$26,000 a year
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7d
Administrative Assistant/Dispatcher
Canadian Locators Inc. —Markham, ON
This entry-level position requires high energy, attention to detail, a strong work ethic, exceptional telephone manners, solid computer skills, and a strong…
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5d

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Head's Office Administrator

Shawnigan Lake School -
Shawnigan Lake, BC

Quick apply

Job details

Permanent | Full-time
$42,000–$45,000 a year

Qualifications

Microsoft Office
Administrative experience
Organizational skills
Clerical experience
Office experience

Full job description

OUR SCHOOL

Shawnigan Lake School is a leading independent co-educational boarding school for ages 12-18 (grades 8-12) on Canada’s beautiful west coast. Our world-class facilities situated on a stunning 270-acre campus include ten boarding houses, a theatre, film lab, an observatory, salmon hatchery, rowing crew house on the lake, dance studio, state of the art Learning Commons and Library, recording studio, and robotics lab. Our diverse, inter-disciplinary and innovative programming helps shape the next generation of global leaders.

HEAD’S OFFICE ADMINISTRATOR

The Administrator plays a vital role in ensuring the smooth day-to-day operations of the Head’s Office, serving as a trusted source of administrative support with a strong commitment to discretion, professionalism, and loyalty. Reporting to the Director of the Head’s Office, the Administrator undertakes a broad range of critical responsibilities that are essential to the seamless functioning of the office and the effective delivery of services to both the school’s internal and external communities. The role is central to fostering a high-trust environment and upholding the integrity and efficiency of the Head’s Office.

Employment Type: Permanent, 0.8 FTE working generally 32.5 hours per week.

Vacation: Generous time off schedule that typically aligns with school breaks, giving you the opportunity for time off during Spring break, November break, and some of the Summer.

Position Start Date: August 19, 2026, preferred.

Compensation: $42,000 - $45,000 per annum. Starting salary is determined based on the successful candidate’s knowledge, experience, and internal parity.

Lake School offers a nurturing, family-friendly workplace and a competitive compensation package including:

· After 3 months of employment, a full benefits package and RRSP with employer-matched contributions;

· Subsidized lunch to enjoy delicious meals provided on-site;

· Campus Gym and Wellness Centre access.

Shawnigan Lake School is committed to safeguarding and promoting the welfare of children and young people and expects all staff (and volunteers) to share this commitment. Candidates will be required to undergo child protection screening appropriate to the post, including checks with previous employers and a vulnerable sector criminal record check.

To apply, please submit a copy of your resume/CV and cover letter to the attention of Sheryl Nicholas, Director of the Head’s Office, via our Careers Page. https://www.shawnigan.ca/about/careers

ROLES AND RESPONSIBILITIES

Manage executive calendars, appointments, and daily administrative functions for the Head’s Office, including preparing routine correspondence.
Serve as a professional first point of contact for the Head's Office by managing incoming calls, the Executive Office email, and welcoming visitors.
Oversee the organization of records, procurement of supplies, coordination of maintenance requests, and the reconciliation of expense claims and VISA statements.
Coordinate comprehensive travel arrangements, transportation, and itineraries for the Head of School and their family, the Deputy Head, and visiting guests.
Provide collaborative logistical and planning support for key school initiatives alongside the Events Team, including Board Meetings, award ceremonies, and events at the Head’s House.
Assist the Director of the Head’s Office with Board Governance, when required.
Provide support to the Front Office during periods of absence and
Perform other duties as delegated by the Director of the Head’s Office.

REQUIREMENTS

Ability to use discretion and maintain confidentiality
Familiar with a variety of office administrative tasks and processes
Skilled in the use of Google and Microsoft software
Proven record of professionalism, tactfulness, punctuality, flexibility, and dependability
Experience of working in a support capacity to a senior executive preferred
Experience working in a boarding school or campus environment is an asset
Strong verbal and written communications skills
Strong organizational skills and ability to respond promptly and efficiently to requests
Able to act with calmness and clarity in stressful and emotionally charged situations
Experience managing multiple priorities and meeting inflexible deadlines
Ability to be professional in all interactions with students, families, visitors and colleagues.

Shawnigan Lake School is an equal opportunity employer committed to establishing an inclusive, equitable, and accessible environment for all. All qualified applicants will receive consideration for employment without regard to race, national origin, age, sex, religion, disability, sexual orientation, gender identity or expression, marital status or any other basis protected by applicable law.

We express our appreciation to all applicants for their interest in this position, however, only candidates selected for an interview will be contacted.

Position closes when filled

Pay: $42,000.00-$45,000.00 per year

Benefits:

Company events
Dental care
Disability insurance
Discounted or free food
Employee assistance program
Extended health care
Life insurance
On-site gym
RRSP match
Store discount
Vision care

Work Location: In person

Quick apply

Refine Your Search

administrative assistant jobs in duncan bc

Head's Office Administrator

Purchasing & Inventory Administrator – Head Office

Office Administrator/Receptionist

Receptionist / Administrative Assistant

Customer Service Representative/Administrative Assistant

Office Assistant, MHSU

Medical Office Assistant/Billing Clerk

Medical Office Assistant

Medical Office Assistant/Receptionist

Administrative Support/Health Unit Aide

Medical Office Assistant/ Clerk

Executive Assistant

Part-Time Medical Office Assistant

Administrative Support Worker

Post Office Assistant - Term

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