Kitchener Waterloo On Legal administrative assistant Jobs – 6 Openings This Week

Administrative Clerk
City of Kitchener —Kitchener, ON
- $57,470–$71,352 a year
- Immediate opening
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
5d
Legal Administrative Assistant - Corporate
Gowling WLG —Kitchener, ON
- $55,000–$70,000 a year
- Full-time
- Hybrid work
- Microsoft Office
- Administrative experience
- Communication skills
- Disability insurance
- Dental care
Quick apply
Billing Administrative Assistant
Gowling WLG —Kitchener, ON
- $55,000–$65,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Administrative experience
- Disability insurance
- Dental care
9d
Real Estate Administrative Assistant
TN Real Estate Group —Kitchener, ON
- $20–$25 an hour
- Weekends as needed
- Google Suite
- Up to 50% travel
- Social media management
- Paid time off
Quick apply
Structured Settlement Support Analyst (Administrative Assistant Role)
McKellar Structured Settlements Inc. —Guelph, ON
- $43,000 a year
- Full-time
- Microsoft Excel
- Basic math
- Databases
- Dental care
Quick apply
Real Estate Administrative Assistant
Brenda Schuiling Real Estate —Kitchener, ON
- $24–$30 an hour
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
Quick apply

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Administrative Clerk
City of Kitchener —Kitchener, ON
You are a representative of the City of Kitchener when responding to inquiries related to many of our legislative or statutory forms, issuing burial permits or…
$57,470–$71,352 a year
5d
Legal Administrative Assistant - Corporate
Gowling WLG —Kitchener, ON
Transcribing and typing legal documents and correspondence. Coordinate administrative tasks e.g., accounting, opening and closing files, billing, etc.
$55,000–$70,000 a year
Quick apply

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TPH Law —Markham, ON
Coordinate filing of out-of-province documents with local counsel or agents as directed. Assist with incoming and outgoing correspondence related to case files.
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Maintain organized physical and electronic filing systems, process incoming and outgoing mail, manage email accounts and bring-forwards, and ensure records are…
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Administrative Clerk

City of Kitchener -
Kitchener, ON

Apply Now

Job details

Full-time
$57,470–$71,352 a year
5 days ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Access
Microsoft Outlook
Customer service
Microsoft Office
High school diploma or GED
Legal drafting
College diploma
Drafting

Full job description

Job Description

Job Alerts Link

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Administrative Clerk

Employment Type: Regular Full Time

Hours of Work: 35

Job location: City Hall

Pay: $57,470 To $71,352 Annual

Grade/Band: 05

Job Posting Start Date: 7/14/26

Job Posting End Date: 7/21/26

Job Description:

Overview

This position will be responsible for supporting the administrative functions related to Council and Committee meetings; as well as a wide range of customer-centric services within a team environment. You are a representative of the City of Kitchener when responding to inquiries related to many of our legislative or statutory forms, issuing burial permits or marriage licenses, assisting with property inquiries and acting as a Commissioner of Oaths for the public. You will be involved with the Municipal Election and will act as the Deputy Division Registrar under the Vital Statistics Act on behalf of the Province and the City. If you are up for a challenge, want to be a part of a great team we want to hear from you!

Responsibilities

This position provides administrative support services to the Manager of Council/Committee Services & Deputy City Clerk and Committee Administrators as follows:

Performs Council/Committee Secretariat functions including creating, distributing, and posting agendas, minutes and reports in eSCRIBE and Laserfiche, specifically for Property Standards and the Heritage Kitchener Advisory Committee, while also supporting Council/Special Council, Standing, Quasi-judicial, and Advisory Committee meetings.
Performs various functions relating to the municipal election.
Creates document relationships in Laserfiche for agendas, minutes, and reports.
Creates and maintains statutory notices, correspondence and other related documentation pertaining to Property Standards and the Heritage Kitchener Advisory Committee, Council/Special Council, Standing, Quasi-judicial, and Advisory Committee meetings.
Receives and processes appeals for quasi-judicial tribunals.
Receives and facilitates execution of legal documents.
Maintains the Municipal Heritage Registrar in compliance with the Ontario Heritage Act.
Receives, classifies, scans, indexes and files all contracts, deeds and agreements made with the City of Kitchener.
Inventories and orders office supplies for the Legislated Services Division.
Cross-trained to provide back-up support for other designated position(s) within the Office of the City Clerk.
Other related duties as assigned.

Education

Minimum Grade 12 diploma or equivalent plus up to 1 year post-secondary job related courses.

Experience

Minimum of 1 year job related experience including:
- Experience drafting statutory notices and correspondence.
- Experience coordinating meeting documentation, including agendas, minutes, correspondence, and record management.

Skill Equivalency (if applicable)

Applicants will be considered if a combination of their education and experience meets the following pre-determined skill equivalency:

Grade 12 Diploma with minimum 2 years related and relevant experience or
2-Year Diploma (or 2-Year Specialized Post-Secondary Program) with minimum 6 months related and relevant experience

Additional Requirements

Evening work may be required.

Knowledge, Skills, and Abilities

Strong written and verbal communications skills and proven ability to effectively interact with all levels of management and staff, elected officials, members of the public, planners, lawyers, consultants, funeral directors, coroners and outside agencies and other levels of government.
Able to work independently and have proven ability to work effectively in a team environment.
Demonstrated organizational and planning skills as well as the ability to effectively multi-task to consistently meet strict deadlines.
Strong attention to detail and a high level of accuracy.
Strong customer service orientation and demonstrated ability to effectively deal with difficult situations with tact and diplomacy.
Working knowledge of legislative and statutory forms and municipal responsibilities related to various legislation (e.g., Municipal Act, Vital Statistics Act, Commissioners for Taking Affidavits Act, Marriage Act, statutory notice requirements outlined in the Planning Act, Municipal Elections Act and Municipal Freedom of Information and Protection of Privacy Act).
Ability to work with sensitive issues and maintain customers’ personal information.
Demonstrated proficiency with Microsoft Office (Word, Excel, Access and PowerPoint), Adobe Pro and Outlook.
Reliable with a good attitude and employment record.

Department: COR-Corporate Services Department

Division: COR-Legislated Services Division

Union Code: C.U.P.E. Local 791

Req Id: 980

Job Code: 0925

Number of Openings: 1

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legal administrative assistant jobs in kitchener waterloo on

Administrative Clerk

Legal Administrative Assistant - Corporate

Billing Administrative Assistant

Real Estate Administrative Assistant

Structured Settlement Support Analyst (Administrative Assistant Role)

Real Estate Administrative Assistant

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