Quinte West, On Administrative assistant Jobs – 5 Openings This Week

Office Administrator & HR Coordinator
DIRECT COIL INC —Trenton, ON
- $25.50 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
2d
Medical Administrative Assistant - Mental Health Clinic
Quinte Health —Belleville, ON
- $30.24–$35.58 an hour
- Microsoft Office
- Administrative experience
- Computer skills
6h

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Office Administrator & HR Coordinator

DIRECT COIL INC -
Trenton, ON

Quick apply

Job details

Permanent | Full-time
$25.50 an hour
2 days ago

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Accounts payable
Customer service
Post-secondary education
Filing
Microsoft Office
Administrative experience
Accounting
Human resources
Business
Accounting
Communication skills
Time management

Full job description

This is a newly created role within a growing company, making it an excellent opportunity for someone who enjoys wearing multiple hats and contributing across a variety of business functions. The successful candidate will play a key role in supporting day-to-day operations, with responsibilities spanning human resources, accounting, and general office administration. This position is ideal for a proactive, organized individual who thrives in a dynamic environment and enjoys taking on diverse responsibilities while helping build and support the company's continued growth.

Position Summary

The Office Administrator & HR Coordinator is responsible for providing administrative, human resources, and accounting support to ensure the efficient operation of the office. This position assists with recruitment, onboarding, employee records, accounts payable and receivable, and general office administration.

Key Responsibilities

Human Resources

Assist with recruitment activities, including posting job advertisements and scheduling interviews.
Prepare new hire paperwork and coordinate onboarding.
Maintain employee files and HR records.
Assist with benefits administration and leave tracking.
Support employee relations initiatives and company policies.
Track employee training and certifications.
Prepare employment letters and other HR documentation.
Assist with attendance tracking and reporting.

Accounting (AP/AR)

Process accounts payable, including entering invoices and preparing payments.
Prepare and issue customer invoices.
Monitor accounts receivable and follow up on outstanding balances.
Reconcile statements and assist with month-end processes.
Maintain accurate financial records and filing systems.
Assist with payroll administration as required.
Bank balance
Monthly bank reconciliation
General ledger entries

Office Administration

Answer phones and respond to emails.
Greet visitors and provide administrative support to management.
Order office and production supplies and maintain inventory.
Coordinate office equipment maintenance and service calls.
Maintain filing systems and company records.
Schedule meetings and prepare correspondence.
Assist with special projects and company events.
Perform other administrative duties as assigned.

Qualifications

Post-secondary education in Business Administration, Human Resources, Accounting, or a related field preferred.
Minimum 2-3 years of administrative experience, preferably in a manufacturing environment.
Experience with HR administration and accounts payable/receivable.
Proficient in Microsoft Office, particularly Excel, Word, and Outlook.
Experience with accounting and/or HR software is an asset.
Strong organizational and time management skills.
Excellent communication and interpersonal skills.
Ability to handle confidential information with discretion.
Strong attention to detail and ability to multitask.

Key Competencies

Organization and prioritization
Confidentiality and professionalism
Problem-solving and initiative
Accuracy and attention to detail
Customer service orientation
Ability to work independently and as part of a team

Group benefits commence at 6 months of service
RRSP Match commence at 1 year of service

Pay: $25.50 per hour

Work Location: In person

Quick apply

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administrative assistant jobs in quinte west, on

Office Administrator & HR Coordinator

Medical Administrative Assistant - Mental Health Clinic

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