Executive Assistant
Reports To: Founder and Principal
Job Location: Stratford, London, Sarnia (In Person)
Position Overview
We are seeking a highly organized, dependable, and proactive Executive Assistant to provide comprehensive administrative, business, and personal support to the Company Principal. This is a dynamic and varied role requiring a high level of discretion, sound judgment, flexibility, and the ability to effectively manage multiple priorities.
The Executive Assistant will act as a trusted support person, helping coordinate day-to-day activities, manage schedules and logistics, and reduce administrative workload. The successful candidate will be comfortable supporting both professional and personal responsibilities and will have the ability to anticipate needs, take initiative, and ensure tasks are completed efficiently and accurately.
Key Responsibilities
Executive, Business & Administrative Support
- Provide comprehensive administrative and organizational support to the Executive.
- Manage select emails, text communications, and general correspondence, with appropriate training and direction provided.
- Coordinate meetings, appointments, and important deadlines.
- Assist with administrative tasks, follow-ups, document organization, and general business coordination.
- Track outstanding tasks and commitments and proactively follow up to ensure timely completion.
- Liaise with internal and external contacts, professional service providers, and other stakeholders as required.
- Handle sensitive and confidential business and personal information with the highest level of discretion.
Calendar & Schedule Management
- Manage and coordinate personal and business calendars.
- Prepare daily and weekly schedules, reminders, priorities, and upcoming commitments.
- Schedule and coordinate business meetings, professional appointments, and personal services.
- Coordinate children's activities, camps, sports, extracurricular commitments, and other family scheduling requirements.
- Assist with family logistics and maintain awareness of important dates, events, and deadlines.
- Identify scheduling conflicts and proactively recommend solutions.
Personal Assistance & Lifestyle Management
- Coordinate and complete personal errands, including gift purchases, banking-related tasks, visits to lawyers or other professional service providers, and general administrative errands.
- Manage vehicle servicing, maintenance appointments, and related coordination.
- Organize deliveries, returns, household purchases, and other personal logistics.
- Assist with the setup, organization, and coordination of electronics and technology and provide basic troubleshooting support.
- Make restaurant reservations and coordinate personal appointments.
- Assist with planning and coordinating family gatherings, social events, special occasions, and other personal commitments.
Travel & Event Coordination
- Plan and coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and detailed itineraries.
- Coordinate conferences, courses, speaking engagements, business trips, and related logistics.
- Prepare and organize travel schedules, confirmations, and relevant documentation.
- Assist with the planning and coordination of both personal and professional events.
- Proactively manage changes to travel plans and scheduling arrangements as required.
Airbnb & Property Support
- Assist with the administration and coordination of Airbnb accounts and properties.
- Coordinate cleaning schedules, property turnovers, and related service providers.
- Respond to guest inquiries and assist with booking requests and communications.
- Coordinate property-related maintenance and operational requirements.
- Help ensure properties are organized, maintained, and operating smoothly.
- Follow up with vendors, cleaners, and other service providers as required.
Qualifications & Experience
- Previous experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or in a similar support role is preferred.
- Demonstrated experience managing calendars, schedules, appointments, and competing priorities.
- Strong organizational and time-management skills with exceptional attention to detail.
- Excellent verbal and written communication skills.
- Strong computer and technology skills, including proficiency with Microsoft Office and digital communication and scheduling tools.
- Ability to learn new systems and technology quickly.
- Experience coordinating travel, events, or property-related activities is considered an asset.
- A valid driver's licence and reliable access to transportation may be required to complete errands and other responsibilities associated with the position.
Key Competencies
- Highly organized, efficient, and detail-oriented
- Proactive with the ability to anticipate needs and identify priorities.
- Dependable and accountable with strong follow-through.
- Demonstrates excellent judgment, professionalism, and discretion.
- Comfortable handling confidential and sensitive information.
- Adaptable and able to manage changing priorities in a fast-paced environment.
- Resourceful and solutions-focused
- Able to work independently with minimal supervision.
- Comfortable supporting both professional and personal responsibilities.
- Strong interpersonal skills and the ability to communicate effectively with a variety of individuals and service providers.
What We Offer
- Competitive compensation package
- Extended Health and Life Insurance benefits
- Paid Time Off
- Opportunities for growth within a rapidly expanding dental organization
- Collaborative and supportive leadership environment
- Ongoing professional development and training opportunities
- The opportunity to help shape and standardize best practices across the organization
The successful candidate will be a trusted and integral support person who takes pride in staying organized, anticipating needs, and helping ensure both business and day-to-day operations run efficiently.
Why Join Huron Dental Group?
At Huron Dental Group, our people are the foundation of our success. We believe in investing in our team, providing opportunities for growth, and creating a positive workplace where employees can build rewarding careers.
If you are passionate about customer service and enjoy helping people every day, we'd love to hear from you!
This is a new role within Huron Dental Group.
As part of our hiring process, we may use automated or artificial intelligence tools to help review and screen applications.
Huron Dental Group is committed to an inclusive and accessible recruitment experience. Accommodations are available throughout the hiring process, and we encourage candidates to let us know if support is needed at any stage.
We are proud to be an equal opportunity employer and value the diversity of perspectives and experiences that strengthen our workplace. We welcome applications from all qualified individuals.
Thank you to all applicants for your interest; only those selected to move forward in the process will be contacted.
Pay: $60,000.00-$65,000.00 per year
Benefits:
- Casual dress
- Company events
- Dental care
- Extended health care
- Life insurance
- Mileage reimbursement
- On-site parking
- Paid time off
- Vision care
Application question(s):
- Are you able to work full-time in person at one of our office locations (Stratford, London, or Sarnia)?
- Do you have a valid driver's licence and reliable access to transportation?
- Are you comfortable running occasional business and personal errands as part of your role?
- Are you comfortable handling confidential and sensitive business and personal information?
- Do you have experience working as an Executive Assistant, Personal Assistant, Administrative Assistant, or in a similar role?
Work Location: In person
