Toronto, On Legal secretary Jobs – 17 Openings This Week

Corporate Secretary & Coordinator, Legal Affairs
Skilled Trades Ontario —Mississauga, ON
- $123,534.84–$167,781.43 a year
- Full-time
- Communication skills
- Dental care
- Employee assistance program
9d
Executive Assistant to SVP, General Counsel, ESG & Corporate Secretary
RioCan —Toronto, ON
- $88,000–$108,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Tuition reimbursement
1d
Executive Advisor, Office of the Chief Executive Officer (Permanent)
Law Society Of Ontario —Toronto, ON
- $139,180–$217,465 a year
- Full-time
- Master's degree
- Bachelor's
- Travel
- Dental care
Quick apply
Board and Legal Affairs Assistant
Canadian Public Accountability Board —Toronto, ON
- $75,000–$95,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
Quick apply
Intermediate Legal Secretary
TMF Group —Toronto, ON
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Executive Assistant and Corporate Secretary Administrator
Scotiabank —Toronto, ON
- Microsoft Powerpoint
- Spanish
- Microsoft Excel
14d
Assistant Corporate Secretary
Skilled Trades Ontario —Mississauga, ON
- $73,372–$106,304 a year
- Full-time
- Communication skills
- Dental care
- Employee assistance program
14h
General Counsel & Corporate Secretary
Massey Henry —Toronto, ON
- Bachelor's
- Financial services
- Leadership
Corporate Paralegal, Entity Management
HUB International —Toronto, ON
- $65,000–$80,000 a year
- Full-time
- Microsoft Powerpoint
- Research
- Microsoft Office
- Disability insurance
- Paid time off
Senior Law Clerk
Brookfield Asset Management —Toronto, ON
- $120,000–$140,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Office Assistant/ General Secretary
Zhang Law Professional Corporation —Markham, ON
- $20–$25 an hour
- Full-time
- Bilingual
- No experience needed
- English
- Paid time off
Quick apply
Corporate Clerk / Paralegal
Banyan Software —Toronto, ON
- $70,000–$100,000 a year
- Hybrid work
- Microsoft Excel
- Project management
- Communication skills
Quick apply
Part-Time Administrative Assistant/Secretary - Front Desk
KW Living Realty —Markham, ON
- $17.60 an hour
- Part-time
- Customer service
- Microsoft Office
- Administrative experience
Quick apply
Senior Legal Counsel, Intellectual Property
AtkinsRéalis —Mississauga, ON
- Full-time
- Hybrid work
2d
Office Secretary
Bilink Legal Solution Inc —Markham, ON
- $17.80–$22.00 an hour
- Full-time
- Microsoft Word
- Google Suite
- Writing skills
Quick apply

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$50,000–$65,000 a year
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3d
Legal Assistant, Litigation
EStaffSearch —Toronto, ON
Handle administrative details with respect to accounting, opening and closing files, docketing, and billing, etc. Strong verbal and written communication.
$60,000–$80,000 a year
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Office Assistant/ General Secretary
Zhang Law Professional Corporation —Markham, ON
Opening files, data entry, filing, scheduling meetings, photocopying, faxing, scanning, and distributing email. Basic computer skills and inter-personal skills.
$20–$25 an hour
Quick apply
Office Secretary
Bilink Legal Solution Inc —Markham, ON
Proactively follow up on various target customers, design appropriate solutions according to the specific conditions of the intended customers to facilitate…
$17.80–$22.00 an hour
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Corporate Secretary & Coordinator, Legal Affairs

Skilled Trades Ontario -
Mississauga, ON

Apply Now

Job details

Full-time
$123,534.84–$167,781.43 a year
9 days ago

Qualifications

Contract management
Information governance
Communication skills

Full job description

Position Type: Regular/Full-Time
Location: Mississauga, ON
Job Grade: 8
Salary Range: $123,534.84 to $167,781.43/year
Hours of work: 36.25 hours/week
Reporting to: Chief Executive Officer/Registrar
This posting is applicable to: Internal/External Applicants

Skilled Trades Ontario (STO) is a Crown agency responsible for skilled trades
certification in Ontario, which includes:

Establishing apprenticeship programs, including training standards, curriculum

standards and certification exams.

Administering apprenticeship programs, including approving apprentices and

sponsors, registering training agreements and assessing applications for
apprenticeship program completion.

Issuing certificates of apprenticeship to completed Ontario apprentices.
Assessing experience and qualifications of individuals who have not completed

an apprenticeship program in Ontario.

Administering exams, including certifying exams, in all trades subject to

certifying exams.

Issuing Certificates of Qualification in all trades with certifying exams.
Renewing Certificates of Qualification in compulsory trades.
Maintaining a Public Register of people authorized to work in compulsory

trades.

Researching apprenticeships and the trades.

The Corporate Secretary & Coordinator of Legal Affairs is a senior governance and
advisory role responsible for supporting the CEO & Registrar and Board of Directors in
fulfilling their statutory, regulatory, and fiduciary obligations.

The role oversees Board and committee governance, ensuring effective, transparent,
and compliant decision-making aligned with legislative requirements and best practices.
It also serves as the central point of coordination for legal matters, supporting risk
management, legal compliance, and corporate operations in collaboration with external
counsel.

SKILLED TRADES ONTARIO COROPORATE SECRETARY & COORDINATOR OF LEGAL AFFAIRS

As a trusted advisor, the role provides guidance on governance, legal risk, policy
frameworks, and legislative requirements, supporting sound decision-making and
organizational accountability.
The position also leads STO’s corporate policy framework and compliance reporting
under the Agencies and Appointments Directive (AAD).

In addition, the role may act as or oversee the Hearings Coordinator function, supporting
the administration and operationalization of statutory hearing processes, including intake,
scheduling, documentation, and procedural compliance.

Responsibilities:
Governance & Board Operations:

Serve as Corporate Secretary to the Board and its committees.
Plan and administer Board and committee meetings (agendas, materials, minutes,

resolutions).

Ensure governance processes align with legislative and fiduciary obligations.
Advise the CEO, Board, and senior leadership on governance best practices.
Maintain corporate records, registers, and governance documentation.
Support Board onboarding and governance education.

Legal Coordination & Risk:

Coordinate legal matters and manage external counsel relationships.
Support drafting and review of contracts and governance documents.
Identify and mitigate legal and governance risks.
Monitor legislative and regulatory developments.

Policy & Compliance:

Lead STO’s corporate policy framework, including development, tracking, and

review cycles.

Maintain a centralized policy register and ensure alignment with legislation and

directives.

Coordinate organization-wide policy updates.
Lead AAD compliance reporting, ensuring accuracy and timeliness.
Monitor compliance gaps and implement corrective processes.

Hearings Coordination:

Support or lead the administration of statutory hearing processes under applicable

legislation (e.g., BOSTA).

Coordinate hearing intake, file management, scheduling, and notice requirements.
Maintain hearing records, documentation, and case tracking systems.

SKILLED TRADES ONTARIO COROPORATE SECRETARY & COORDINATOR OF LEGAL AFFAIRS

Support development and implementation of hearing procedures, templates, and

operational processes.

Ensure hearings comply with principles of procedural fairness, natural justice, and

legislative requirements.

Act as liaison between decision-makers, legal counsel, and internal stakeholders

on hearing matters.

Qualifications:
Experience:

7–10 years in governance, legal coordination, or related field.
Experience supporting Boards and committees.
Experience working with external counsel.
Public sector or regulatory experience preferred.
Experience with policy frameworks and compliance reporting.
Experience supporting hearings, adjudicative processes, tribunals, or regulatory

decision-making is an asset.

Capabilities:

Strong governance and regulatory knowledge.
Sound judgment and discretion.
Excellent organizational and communication skills.
Ability to manage multiple priorities in a high-accountability environment.

Knowledge and Skills:

Corporate governance and Board operations expertise.
Knowledge of legal coordination and contract management.
Understanding of Ontario regulatory frameworks.
Familiarity with FIPPA and information governance.
Policy development and lifecycle management experience.
Knowledge of AAD requirements.
Understanding of administrative law principles and adjudicative or tribunal

processes is an asset.

Strong communication and judgment.

What STO Offers:

Work-life balance
Comprehensive health and dental benefits
RRSP matching (up to 6%)
Employee Assistance Program (EAP) through TELUS Health with employee perks

SKILLED TRADES ONTARIO COROPORATE SECRETARY & COORDINATOR OF LEGAL AFFAIRS

How to Apply: Please submit your resume to ADP by July 28, 2026 via:
https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?ci
d=ca763c0a-275d-409e-95c5-
2b5d98d0de89&ccId=19000101_000001&jobId=613415&lang=en_CA&source=CC2

We thank all applicants for their interest and will only contact those whose skills,
knowledge, and experience most closely match the requirements of the position.

Our Recruitment Process Includes:
• Step 1: Resume Screening

Step 2: Phone Screening
Step 3: Panel Interview(s)/Assignment
Step 4: Selection
Step 5: Offer of Employment

Skilled Trades Ontario embraces diversity and is committed to creating an inclusive workplace.
Our goal is to attract, develop and retain highly talented employees from diverse backgrounds,
allowing us to benefit from a wide variety of experiences and perspectives. In accordance with
the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, 2005, and
Skilled Trades Ontario’s Accommodation Policy, accommodation will be provided at any point
throughout the hiring process, provided the candidate makes their accommodation needs known
to Skilled Trades Ontario. We welcome applications from all qualified persons.

Skilled Trades Ontario is an equal opportunity employer.

SKILLED TRADES ONTARIO COROPORATE SECRETARY & COORDINATOR OF LEGAL AFFAIRS

Apply Now

Refine Your Search

legal secretary jobs in toronto, on

Corporate Secretary & Coordinator, Legal Affairs

Executive Assistant to SVP, General Counsel, ESG & Corporate Secretary

Executive Advisor, Office of the Chief Executive Officer (Permanent)

Board and Legal Affairs Assistant

Intermediate Legal Secretary

Executive Assistant and Corporate Secretary Administrator

Assistant Corporate Secretary

General Counsel & Corporate Secretary

Corporate Paralegal, Entity Management

Senior Law Clerk

Office Assistant/ General Secretary

Corporate Clerk / Paralegal

Part-Time Administrative Assistant/Secretary - Front Desk

Senior Legal Counsel, Intellectual Property

Office Secretary

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