Victoria, Bc Administrative supervisor Jobs – 23 Openings This Week

Administrative Supervisor
TPM Properties —Victoria, BC
- $53,000–$58,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Customer service
- Paid time off
Quick apply
2d
Office Manager
Victoria Speech and Language Centre —Victoria, BC
- $26–$30 an hour
- Immediate opening
- Google Suite
- Microsoft Office
- Administrative experience
- Paid time off
Quick apply
Front Office Manager
James Bay New Horizons —Victoria, BC
- $50,000–$55,000 a year
- Weekends as needed
- Microsoft Powerpoint
- CPR Certification
- Microsoft Excel
- Designated paid holidays
- Paid time off
Quick apply
9d
Surgical Assistant Manager
VICTORIA EYE —Victoria, BC
- $48,000–$60,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Organizational skills
- Store discount
- Dental care
Quick apply
Front Desk Supervisor
ORCA SPIRIT ADVENTURES —Victoria, BC
- $23–$25 an hour
- Weekends as needed
- Sales
- Customer service
- Supervising experience
- Store discount
Quick apply
Practice Manager - Smile Esthetics Dental Care
Dentalcorp Canada —Victoria, BC
- $75,000–$85,000 a year
- Full-time
- Management
- Microsoft Office
- Administrative experience
- Employee assistance program
Quick apply
Dental Office Manager
Dentalcorp Canada —Victoria, BC
- $78,000–$85,000 a year
- Full-time
- Management
- Microsoft Office
- Bachelor's
- Employee assistance program
Quick apply
2d
Assistant Practice manager - Optician
I R I S —Victoria, BC
- $29–$30 an hour
- Full-time
- Sales
- Customer service
- Budgeting
- Dental care
Quick apply
Dental Practice Manager - Tuscany Dental
Dentalcorp Canada —Victoria, BC
- $78,000–$85,000 a year
- Full-time
- Management
- Microsoft Office
- Administrative experience
- Employee assistance program
Quick apply
6d
Childcare Program Manager
Pacificheart Childcare Inc. —North Saanich, BC
- $21–$27 an hour
- Full-time
- CPR Certification
- Microsoft Excel
- Administrative experience
- Disability insurance
- Dental care
Quick apply
Assistant Practice manager - Optician
IRIS The Visual Group —Victoria, BC
- $29–$30 an hour
- Full-time
- Sales
- Customer service
- Budgeting
- Dental care
Victoria Office- Private Enterprise Tax Senior Manager
KPMG —Victoria, BC
- $102,500–$200,000 a year
- Full-time
- Microsoft Excel
- Management
- Project management
Practice manager
I R I S —Sidney, BC
- $28–$33 an hour
- Full-time
Quick apply
4d
Practice manager
IRIS The Visual Group —Sidney, BC
- $28–$33 an hour
- Full-time
4d
Practice Manager/ Optician
I R I S —Sidney, BC
- $28–$34 an hour
- Full-time
Quick apply
4d
Practice Manager/ Optician
IRIS The Visual Group —Sidney, BC
- $28–$34 an hour
- Full-time
4d

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administrative supervisor jobs near victoria, bc

Administrative Supervisor

TPM Properties
Victoria, BC

Quick apply

Job details

Permanent | Full-time
$53,000–$58,000 a year
2 days ago

Qualifications

Microsoft Word
Microsoft Excel
Customer service
Filing
Microsoft Office
Administrative experience
Supervising experience
Communication skills
Property management
Time management

Full job description

TPM Properties is seeking an experienced Administrative Supervisor to join our growing team!

TPM Properties is a long-established family-owned multi-faceted firm looking to expand its operations and portfolio. We need a high energy, highly skilled person to join our company to oversee a team of Admin Assistants to provide guidance and leadership while supporting our growth plan in place. Our operations include property management, hotel operations, retail revenues, ownership of extensive real estate portfolio on Vancouver Island so there is lots of opportunity for advancement.

Job overview:

Reporting to the Office Manager, the Administrative Supervisor would be responsible to provide guidance and leadership to team of three admin assistants, provide support for the office and to the Administrative team. The successful candidate must be an enthusiastic and self-motivated individual who enjoys going the extra mile. This is a full-time role, located in our Victoria office.

Administrative duties:

Work with a team of administrative assists providing guidance and overseeing their workload while participating in the daily tasks and responsibilities within a busy work environment.
Respond to all incoming emails, phone calls, inquires from clients and trades.
Set up meetings (ie. Zoom) and maintain meeting schedules.
Prepare agenda for the meetings and provide to senior management for review.
Take detailed minutes at meetings, as required.
Assist with the creation of meeting minutes.
Distribute meeting notices and meeting minutes, when approved.
Prepare and send out complete AGM packages and all necessary documentation.
Data entry - maintain and update various lists and databases
Scanning & filing – hardcopy filing, scanning, and electronic filing of electronic documents.
Record keeping – ensure accurate and comprehensive records of properties are maintained.
Create templates, standard forms and notices, as per the direction of the senior management team.
Onboard new properties.
Assist reception during periods of work overflow, cover breaks and provide vacation relief.

Additional responsibilities:

This role will also be responsible to assist the Property Managers (PMs) with the following:

Maintain ongoing communication with the entire team to keep them informed of important issues that arise, the status of various projects and reminders of upcoming deadlines.
Compose/prepare/format various letters, general notices, email correspondence, etc.
Work with the finance department on all matters.
Request quotes and order items and/or services on behalf of senior management team, when requested.

Qualifications:

A minimum of 5 years of experience within an Executive or Admin Assistant role - required.
A minimum of 2 – 3 years of supervisory experience - required
A minimum 2 years of experience within the Property Management, Real Estate or Mortgage Broker industries or within a Legal Assistant role – strongly preferred.
Ability to work effectively in a team environment and work independently with minimal supervision.
AI aware.
Flexibility to adapt to rapidly changing priorities and openness to assist wherever needed.
Excellent verbal and written communication skills; ability to listen, simplify, and disseminate information across audiences.
Ability to work in a fast-paced environment and responding well in high-pressure situations.
Strong interpersonal skills; energetic, positive, professional, discreet, and customer service driven.
Must display excellent time management skills, a high degree of accuracy and attention to detail.
Ability to prioritize tasks and meet deadlines.
Highly proficient in Microsoft Office (Word, Excel) - required.

We would like to thank all applicants for their interest; please note that only those candidates selected for an interview will be contacted. No phone calls please.

Pay: $53,000.00-$58,000.00 per year

Benefits:

Company events
Extended health care
On-site parking
Paid time off

Application question(s):

Are you located in the Victoria area and willing to commute daily to the office?

Experience:

administrative : 5 years (required)
supervisory : 2 years (required)

Location:

Victoria, BC (preferred)

Work Location: In person

Quick apply

Refine Your Search

administrative supervisor jobs in victoria, bc

Administrative Supervisor

Office Manager

Front Office Manager

Surgical Assistant Manager

Front Desk Supervisor

Practice Manager - Smile Esthetics Dental Care

Dental Office Manager

Assistant Practice manager - Optician

Dental Practice Manager - Tuscany Dental

Childcare Program Manager

Assistant Practice manager - Optician

Victoria Office- Private Enterprise Tax Senior Manager

Practice manager

Practice manager

Practice Manager/ Optician

Practice Manager/ Optician

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