Waterloo On Administrative manager/receptionist Jobs – 6 Openings This Week

Receptionist
University of Waterloo —Waterloo, ON
- $47,210.94–$59,013.67 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
14h
Office Administrative Manager/Receptionist
Evolve Dance Centre —Kitchener, ON
- $25–$29 an hour
- Part-time
- CRM software
- Google Suite
- Customer service
Quick apply
6d
Medical Receptionist
KMH Cardiology Centres Inc. —Kitchener, ON
- From $20 an hour
- Weekends as needed
- Medical office experience
- Microsoft Office
- Organizational skills
- Dental care
- Paid time off
Quick apply
Part-Time Medical Secretary; Mobile Maternal
HealthCaringKW —Kitchener, ON
- $23.00–$26.85 an hour
- Part-time
- Microsoft Outlook
- English
- Microsoft Office
- Dental care
- Employee assistance program
Quick apply
Front Desk Receptionist
Tri-City Concussion Clinic —Cambridge, ON
- $18.00–$19.50 an hour
- Part-time
- Customer service
- English
- Microsoft Office
Quick apply
12d
Dental Receptionist/Office Manager
Dentistry on Guelph —Guelph, ON
- $20–$30 an hour
- Part-time
- Customer service
- Administrative experience
- Organizational skills
- Dental care
- Paid time off
Quick apply
10d

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Office Administrative Manager/Receptionist
Evolve Dance Centre —Kitchener, ON
Provide administrative support to the Directors and teaching staff. Support recital, competition, summer programming, and special event logistics.
$25–$29 an hour
Quick apply
6d
Receptionist
University of Waterloo —Waterloo, ON
Postsecondary degree or certificate in relevant field and/or suitable combination of education and experience. Demonstrated ability to perform reception duties.
$47,210.94–$59,013.67 a year
14h

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1 Month+ Front Desk Dental Admin or Dental Office Manager
North Oshawa Dental Office —Oshawa, ON
Assist with administrative tasks such as filing, faxing, scanning, and managing correspondence. Manage multi-line phone systems to schedule appointments, answer…
$24–$30 an hour
Quick apply
6d
Dental Receptionist
Markham and Richmond Hill Dental Office —Richmond Hill, ON
The successful candidate will be responsible for a wide range of responsibilities including providing outstanding patient experiences, scheduling appointments,…
$20–$28 an hour
Quick apply

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Receptionist

University of Waterloo -
Waterloo, ON

Apply Now

Job details

Permanent | Full-time
$47,210.94–$59,013.67 a year
14 hours ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Computer operation
Microsoft Excel
Customer service
Post-secondary education
Filing
Administrative experience
Computer skills
Business
Communication skills

Full job description

At the University of Waterloo, we create and promote a culture where everyone can reach their full potential. As an employee, you get support & opportunities that empower you to advance your career. Explore how we can bring big ideas to life, together. The University is a welcoming workplace for those of all abilities, interests, and expertise. As part of our workforce, you can do what you do best, every day.

Learn more about our recruitment process.

Job Requisition ID:

2026-01482

Time Type:

Full time

Employee Group:

Staff

Job Category:

Administrative Support

Employment Type:

Permanent

Department:

Associate Provost, Campus Support and Accessibility - Operations and Administration

Hiring Range:

$47,210.94 - $59,013.67

Posting Information:
This posting is for an existing vacancy.

The internal posting deadline for this position is Thursday, July 30 2026, at 11:59PM.

Job Description:

Primary Purpose

The Receptionist is accountable to the Administrative Manager and is responsible for reception duties related to the Associate Provost, Campus Support and Accessibility (AP, CSA) Office. As a front-line staff member, the Receptionist is responsible for scheduling appointments, providing information to clients, and offering outstanding customer service to all who connect with the office (students, staff, faculty) and their supports. This position, which is crucial to the smooth operation of the office, works with confidential information and handles sensitive information responsibly and in compliance with privacy regulations.

Key Accountabilities

Customer Service/Reception

Provides exceptional customer service to clients and other stakeholders. This involves an awareness and sensitivity to a variety of disabilities that might cause disruptions, challenges, and disputes in the office or on the phone.
Answers phones, takes messages, directs calls, and answers ‘tier 1’ (general) questions
Responds to select inquiries made to general email accounts
Escalates inquiries as necessary to appropriate subject matter experts
Use knowledge of University to ensure clients are directed to appropriate campus support services and resources
Manages reception flow by identifying the purpose of each client’s visit and directing them appropriately

Appointment Scheduling and Support

Schedules appointments
Greets and checks-in clients who arrive for appointments
Supports short-notice staff absences by rescheduling appointments
Assists clients with completing required forms for their appointments (e.g., consent form), ensuring the forms are appropriately uploaded to a client’s record
Assists in the preparation of client appointments, including pulling client files when needed

Handling Confidential Information

Appropriately handles confidential health records (receives and uploads documents to the client’s record within the departments’ respective enterprise system)
Organizes and maintains filing system, including the storage and destruction of confidential medical records.
Maintains an orderly front desk ensuring confidentiality of client files and documents
Keeps record of client-related documents delivered to the office

Required Qualifications

Education

Postsecondary degree or certificate in relevant field and/or suitable combination of education and experience. Specific education or training in Office Administration, Business Administration, or related discipline is an asset.

Experience

Experience in customer service
Experience working with individuals with disabilities, and securing appropriate support for persons in a crisis, is an asset.
Previous experience in a secondary or post-secondary school work environment is an asset.

Knowledge/Skills/Abilities

Demonstrated ability to perform reception duties
Strong computer literacy with Microsoft Word and Excel and basic computer literacy with PowerPoint
Exceptional client service approach, including the application of a trauma-informed, anti-oppressive approaches. Ability to manage strong emotions, offer support, and utilize de-escalation skills when necessary
Demonstrated ability to work collaboratively in a diverse team
Attention to detail and accuracy
Ability to remain flexible and respond to competing demands in a fast-paced environment
Ability to exercise sound judgement and diplomacy and discretion when handling confidential and sensitive information
Excellent interpersonal and communication skills
Strong organizational and attention skills

Equity Statement

The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg, and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is coordinated within the Office of Indigenous Relations.

The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion. As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuk (Inuit), Black, racialized, a person with a disability, women and/or 2SLGBTQ+.

Positions are open to qualified candidates who are legally entitled to work in Canada.

The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources at [email protected] or 519-888-4567, ext. 45935.

Apply Now

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administrative manager/receptionist jobs in waterloo on

Receptionist

Office Administrative Manager/Receptionist

Medical Receptionist

Part-Time Medical Secretary; Mobile Maternal

Front Desk Receptionist

Dental Receptionist/Office Manager

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