Brampton, On Executive assistant & operations coordinator Jobs – 11 Openings This Week

Finance and Office Coordinator
Confidential —Mississauga, ON
- $45,000–$50,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Profit sharing
- Dental care
Quick apply
2d
Entry-Level Executive Coordinator & Construction Office & Safety Administrator- Full/Part-time
Inter-It Services inc. —Brampton, ON
- $48,000–$62,000 a year
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Tuition reimbursement
Quick apply
1d
Executive Assistant Coop
Contempo Studio —Etobicoke, ON
- $20–$22 an hour
- Full-time
- CRM software
- QuickBooks
- Construction
Quick apply
15h
Assistant Program Coordinator
Elspeth Heyworth Centre for Women —Toronto, ON
- $23–$24 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- English
Quick apply
Proposal Lead, Commercial Operations
McKesson —Mississauga, ON
- $122,100–$162,800 a year
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Wellness program
- Employee stock purchase plan
Assigned Flight Coordinator
Skyservice Business Aviation —Mississauga, ON
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Paid time off
Human Resources / Administration Personnel
Blue Star Construction Corp. —Concord, ON
- Overtime
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply

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executive assistant & operations coordinator jobs near brampton, on

Finance and Office Coordinator

Confidential
Mississauga, ON

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Job details

Permanent | Full-time
$45,000–$50,000 a year
2 days ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Customer service
ERP systems
Filing
Microsoft Office
Administrative experience
Organizational skills
Communication skills

Full job description

The Finance and Office Coordinator is responsible to create a positive first impression for customers and visitors while providing comprehensive administrative, executive and financial support. This role combines front-office management, customer account support, collections coordination, payment processing and executive assistance to ensure smooth day-to-day operations.

The following is a brief overview of the position; however, the employee is expected to assist other staff as required from time to time in various duties as needed.

Key Responsibilities

Reception & Office Administration

Serve as the first point of contact for customers, visitors, vendors and employees, providing a professional and welcoming experience.
Manage incoming phone calls, emails and general inquiries, directing requests to the appropriate departments.
Coordinate visitor management, meeting room schedules and general office activities.
Maintain office supplies, coordinate vendor services and support day-to-day office operations.
Assist with company communications, documentation, filing and record maintenance.
Coordinate mail, courier services and incoming/outgoing correspondence.
Support employee events, meetings and office initiatives.

Executive Assistant Support

Provide administrative support to executives and senior leadership, including calendar management, scheduling meetings and coordinating appointments.
Prepare meeting agendas, presentations, reports, correspondence and other business documents.
Assist with travel arrangements, expense tracking and executive-related administrative tasks.
Coordinate follow-ups, action items and internal communications on behalf of leadership.

Accounts Receivable & Collections Support

Assist with accounts receivable activities, including customer account follow-ups and payment inquiries.
Conduct professional collection calls and email communications with customers regarding outstanding balances.
Monitor aging reports and escalate overdue accounts as required.
Maintain accurate customer account notes and collection records.
Collaborate with sales and finance teams to resolve billing discrepancies, payment issues, and customer concerns and feedback.

Payment Application & Financial Administration

Apply customer payments accurately to accounts receivable records.
Process electronic payments, cheques, credit card payments and other receipts.
Reconcile payment records and assist with identifying unapplied cash or discrepancies.
Maintain accurate documentation related to customer payments and account adjustments.
Support month-end closing activities related to accounts receivable.

Qualifications & Skills

2+ years of experience in administrative support, reception, accounts receivable, collections, or a similar role.
Strong customer service and professional communication skills.
Comfortable making collection calls and handling sensitive customer conversations.
Strong attention to detail and accuracy with financial records.
Proficiency with Microsoft Office Suite (Excel, Outlook, Word, PowerPoint).
Experience with ERP/accounting systems is an asset.
Ability to prioritize tasks, meet deadlines and work independently.
Strong organizational skills with the ability to manage multiple responsibilities.
Professional, positive and solution-oriented attitude.
Maintain confidentiality of sensitive business information.

Pay: $45,000.00-$50,000.00 per year

Benefits:

Casual dress
Company events
Dental care
Life insurance
On-site parking
Paid time off
Profit sharing
RRSP match
Vision care

Experience:

administrative support, reception, AR or collections: 2 years (required)
ERP/accounting systems: 1 year (preferred)

Work Location: In person

Quick apply

Refine Your Search

executive assistant & operations coordinator jobs in brampton, on

Finance and Office Coordinator

Entry-Level Executive Coordinator & Construction Office & Safety Administrator- Full/Part-time

Executive Assistant Coop

Assistant Program Coordinator

Proposal Lead, Commercial Operations

Assigned Flight Coordinator

Human Resources / Administration Personnel

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