East Gwillimbury, On Assistant Jobs – 171 Openings This Week

Multi-Residential Housing Property Administrative Assistant
Confidential —Newmarket, ON
- From $40,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Dental care
Quick apply
5d
Dental receptionist
Dental office —Stouffville, ON
- $19.31–$32.00 an hour
- Full-time
- Customer service
- Administrative experience
- High school diploma or GED
Quick apply
7d
Optical Assistant
One Vision Eyecare —Sharon, ON
- $18–$20 an hour
- Full-time
- Management
- Sales
- Customer service
Quick apply
11d
Project Coordinator
Cube Packaging Solutions —Aurora, ON
- $50,000–$55,000 a year
- Contract
- Microsoft Excel
- Sales
- Writing skills
- Dental care
- Vision care
Quick apply
Full-Time Dental Receptionist
Upper Canada Dental Centre —Newmarket, ON
- $23–$27 an hour
- Full-time
- In-person
- Dental care
Quick apply
Teacher Assistant for Before and After Program - Mount Albert (RM)
York Professional Care & Education —East Gwillimbury, ON
- $22.10 an hour
- Part-time
- CPR Certification
- Working with children
- First Aid Certification
- Dental care
- Tuition reimbursement
Quick apply
14d
Optometrist Assistant/ Student Optician
Opticamoda (Lensfitters.Inc) —Bradford, ON
- From $20 an hour
- Part-time
- Store discount
Quick apply
1d
Veterinary Technician Assistant (VTA)
Uxbridge Veterinary Hospital —Uxbridge, ON
- $19–$21 an hour
- Part-time
- Laboratory experience
- English
- Store discount
- Wellness program
Quick apply
5d
Assistant Kitchen Manager
Service Inspired Restaurants —Aurora, ON
- $53,600–$63,700 a year
- Bar
- English
- Supervising experience
- Tuition reimbursement
Assistant District Manager (Arborist)
The Davey Tree Expert Company —Ontario
- $70,000–$90,000 a year
- Full-time
- Bachelor's
- In-person
- Leadership
- Employee stock purchase plan
- Dental care
Quick apply
Project Coordinator & Junior Landscape Estimator
Geoscape Contracting —Markham, ON
- $22–$27 an hour
- Temporary
- Microsoft Powerpoint
- Microsoft Word
- AutoCAD
- Dental care
- Paid time off
Quick apply
Optometric Assistant
Elmalem Optometry Professional Corp —Newmarket, ON
- $18.00–$18.50 an hour
- Part-time
- Medical office experience
- In-person
- Vision care
- Flexible schedule
Quick apply
Assistant(e) éducatif
La Maison Montessori House Inc. —Newmarket, ON
- $19–$21 an hour
- Full-time
- CPR Certification
- Working with children
- First Aid Certification
- Paid time off
Quick apply
5d
Assistant Controller
The Mason Group - Strategic Search Partners —Newmarket, ON
- $120,000 a year
- Immediate opening
- Manufacturing
Quick apply
13d
Production Assistant - Conformal Coating
Adecco Canada —Newmarket, ON
- Up to $20.33 an hour
- Temporary
- Dental care
Quick apply
Purchasing Assistant
Optimum HR Solutions —Uxbridge, ON
- $48,000–$55,000 a year
- Full-time
- Microsoft Excel
- Sales
- ERP systems
- Store discount
- Employee assistance program
Quick apply
4d
Reception - Concierge
Amica Senior Lifestyles —Aurora, ON
- $19.25 an hour
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
1d
Assistant Deli/Cheese Manager
Farm Boy Inc. —Aurora, ON
- Weekends as needed
- Bilingual
- Management
- English
- Disability insurance
- Dental care
Quick apply
Project Coordinator Intern
RailWorks Corporation —Ontario
- $22–$24 an hour
- Microsoft Office
- Project management
- Organizational skills
Assistant Service Manager - Lexus of Richmond Hill (LRH)
WEINS Auto Group —Richmond Hill, ON
- $65,000–$100,000 a year
- Customer service
- Communication skills
- Tuition reimbursement
- Employee assistance program
Quick apply

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Multi-Residential Housing Property Administrative Assistant

Confidential
Newmarket, ON

Quick apply

Job details

Full-time
From $40,000 a year
5 days ago

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Filing
English
Administrative experience
High school diploma or GED
Communication skills
Office experience

Full job description

Multi-Residential Housing Property Administrative Assistant

Location: Newmarket, ON
Job Type: Full-Time (36.5 hours per week)
Reports To: Property Manager/Administrator

SEEKING AN ORGANIZED AND PROFESSIONAL MULTI-RESIDENTIAL HOUSING PROPERTY ADMINISTRATIVE ASSISTANT

We are seeking a detail-oriented, professional Multi-Residential Housing Administrative Assistant who is committed to providing excellent administrative support, tenant service, and day-to-day office coordination. In this role, you will support the Property Manager/Administrator by handling communications, maintaining accurate records, coordinating office activities, and helping ensure the smooth operation of a non-profit housing organization.

The ideal candidate is organized, discreet, and confident communicating with tenants, contractors, Board members, staff, and the public. You will assist with inquiries, documentation, scheduling, filing, meeting preparation, tenant-related administration, and operational follow-up while maintaining professionalism and confidentiality at all times.

If you thrive in a busy office environment, enjoy supporting residents and community-focused operations, and take pride in accurate, responsive administrative work, we invite you to join our team.

About the Role

We are seeking a highly organized and professional Multi-Residential Housing Property Administrative Assistant to support the Property Manager/Administrator with tenant communications, office administration, records management, meeting coordination, and day-to-day property operations. The successful candidate will be a key point of contact for tenants, contractors, Board members, staff, and the public, helping ensure efficient, responsive, and confidential service within a non-profit housing organization.

Hours of Work

Monday to Friday: 8:15 a.m. – 4:30 p.m. Onsite – 36.5 hours per week

Key Responsibilities

· Serve as a primary point of contact for tenants, contractors, office visitors, Board members, staff, and telephone inquiries.

· Receive, document, and respond professionally to inquiries, concerns, and complaints by phone, email, and in person.

· Monitor and manage the organization’s general email account, ensuring timely follow-up and appropriate responses.

· Assist with Rent-Geared-to-Income (RGI) annual reviews, documentation, tenant follow-up, and subsidy-related administration.

· Coordinate maintenance requests, work orders, contractor communications, tenant notices, and related administrative follow-up.

· Maintain office supplies and assist with tracking maintenance and cleaning supply inventories as required.

· Support administrative tracking and recordkeeping related to Occupational Health and Safety and WHMIS requirements.

· Prepare Board meeting packages, coordinate meeting logistics, record minutes, and maintain related files.

· Maintain administrative records for building access systems, site locks, and keys.

· Assist with maintaining and updating the Fire Safety Plan and related records.

· Support tenant applications, waiting lists, move-ins, move-outs, transfers, inspections, and related documentation.

· Obtain quotes, prepare purchase orders, maintain filing systems, and safeguard confidential records.

· Assist with property safety reporting, emergency communications, and administrative support during urgent situations as required.

· Provide occasional operational support during severe weather or urgent site needs, as directed.

· Perform additional administrative and operational duties as assigned by the Property Manager/Administrator.

Qualifications

Required

· Demonstrated discretion, professionalism, confidentiality, tact, and diplomacy.

· Grade 12 diploma or equivalent.

· Minimum two (2) years of administrative experience, including proficiency with Microsoft Word, Excel and internet search engines.

· Excellent command of English verbal and written communication skills.

· Strong interpersonal skills and the ability to communicate effectively with tenants, Board members, contractors, staff, and the public.

· Ability to work independently, manage competing priorities, and collaborate within a team environment.

Preferred

· Knowledge of the Residential Tenancies Act.

· Experience using NewViews software in a non-profit housing environment.

· Experience using HM Worx.

· Previous administrative experience in social or non-profit housing.

· Knowledge of the Housing Services Act.

· Knowledge/experience with the Landlord Tenant Board.

What We Offer

· Meaningful work supporting residents, tenant services, and the broader community.

· A collaborative and supportive work environment.

· Opportunities to contribute to effective housing operations, administration, and resident support.

· Salary starting at $40,000 per year

· Dental care

· Disability insurance

· Extended health care

· Life insurance

· On-site parking

· Paid time off

· Vision care

How to Apply

Interested candidates are invited to submit their resume and cover letter to by Wednesday, July 22, 2026.

We thank all applicants for their interest; however, only candidates selected for an interview will be contacted.

Pay: From $40,000.00 per year

Benefits:

Casual dress
Dental care
Disability insurance
Extended health care
Life insurance
On-site parking
Paid time off
RRSP match
Vision care

Application question(s):

Are you legally eligible to work in Canada?
Do you or will require employer sponsorship to continue to work in Canada?
How would you rate your efficiency with Word, Excel, Outlook and internet browsers?
Do you have work experience in the residential rental sector?

Experience:

office administration: 2 years (preferred)

Work Location: In person

Quick apply

Refine Your Search

assistant jobs in east gwillimbury, on

Multi-Residential Housing Property Administrative Assistant

Dental receptionist

Optical Assistant

Project Coordinator

Full-Time Dental Receptionist

Teacher Assistant for Before and After Program - Mount Albert (RM)

Optometrist Assistant/ Student Optician

Veterinary Technician Assistant (VTA)

Assistant Kitchen Manager

Assistant District Manager (Arborist)

Project Coordinator & Junior Landscape Estimator

Optometric Assistant

Assistant(e) éducatif

Assistant Controller

Production Assistant - Conformal Coating

Purchasing Assistant

Reception - Concierge

Assistant Deli/Cheese Manager

Project Coordinator Intern

Assistant Service Manager - Lexus of Richmond Hill (LRH)

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