Georgetown, On Personal assistant Jobs – 15 Openings This Week

Executive Assistant
Halton Hills Hydro Inc —Acton, ON
- $75,000–$90,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
Quick apply
3d
Executive Assistant Financial Services
MNK Financial Services —Mississauga, ON
- $55,000–$65,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- CRM software
- Tuition reimbursement
- Paid time off
Quick apply
Administrative Coordinator (1-Year Contract)
OMERS —Mississauga, ON
- $50,000–$60,000 a year
- Full-time
- Microsoft Outlook
- Bachelor's
- Organizational skills
Administrative Coordinator (1-Year Contract)
Oxford Properties —Mississauga, ON
- $50,000–$60,000 a year
- Full-time
- Microsoft Outlook
- Bachelor's
- Organizational skills
Executive Assistant (Bilingual – English & Chinese)
Star Employment —Mississauga, ON
- From $19 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Dental care
- Life insurance
Quick apply
3d
Virtual Assistant
Babbler Group —Mississauga, ON
- $20–$37 an hour
- Full-time
- Remote
- Word processing
- Writing skills
- Research
Quick apply
Physiotherapy Assistant
Heartland Physiotherapy —Mississauga, ON
- $17.20–$25.00 an hour
- Part-time
- Google Suite
- Microsoft Outlook
- Computer literacy
Quick apply
House Manager & Family Assistant (with Meal Prep Expertise)
Sage Haus —Mississauga, ON
- $35–$40 an hour
- Part-time
- Inventory control
- Mileage reimbursement
Quick apply
Administrative Assistant
AtkinsRéalis —Mississauga, ON
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Oracle
7d
Executive Assistant
Wealth Street Services Inc. —Brampton, ON
- $18–$20 an hour
- Part-time
- Google Suite
- Microsoft Outlook
- English
Quick apply
Executive Assistant to the Executive Director
My Neighborhood Services —Mississauga, ON
- $32.96 an hour
- Part-time
- Microsoft Outlook
- Research
- Databases
Quick apply
10d
Administrative Manager
Our Place Peel —Mississauga, ON
- Full-time
- CPR Certification
- Word processing
- Research
Quick apply
6d

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Executive Assistant Financial Services
MNK Financial Services —Mississauga, ON
Following up on outstanding administrative items to ensure nothing falls through the cracks. You'll own many of the administrative functions that keep our…
$55,000–$65,000 a year
Quick apply
Assistant Vice President, Executive Solutions
Trisura —Toronto, ON
Participating in team strategy and product development at a local and regional level. Helping devise regional strategy, plans and budgets for the Executive…
$135,000–$160,000 a year

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Administrative Assistant - 12 Month Contract
Canadian Tire Corporation —Toronto, ON
Manage all administrative aspects of meeting setup (A/V equipment, catering), guest logistics, expense reporting, travel arrangements, filing system…
$23–$37 an hour
Quick apply
Executive Assistant to Managing Director
Ramachandran Law Holding Corporation —Scarborough, ON
A valid Ontario driver's licence and reliable access to a vehicle — driving and errands are a real part of this job, not an occasional extra.
$45,000–$55,000 a year
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6d

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Executive Assistant

Halton Hills Hydro Inc
Acton, ON

Quick apply

Job details

Full-time
$75,000–$90,000 a year
3 days ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Record keeping
Microsoft Outlook
Document preparation
Post-secondary education
Administrative support experience
Filing
Administrative and business operations experience
Administrative experience
Schedule management
Presentation skills
Report and presentation preparation
Written report writing
Executive support experience
Document management
Business
Communication skills
Time management

Full job description

Reporting to the President & CEO, the Executive Assistant provides high-level administrative, organizational and coordination support to the President & CEO, Board of Directors and Senior Leadership Team. The position plays an important role in supporting executive operations, Board and corporate governance activities, leadership meetings, corporate events and special projects, while ensuring the effective and efficient day-to-day administration of the Executive Office.

The Executive Assistant is expected to exercise a high degree of professionalism, discretion, initiative and sound judgment, particularly when handling confidential and sensitive information. The Executive Assistant works on-site, 5 days per week, no travel required.

Duties & Responsibilities

Executive Support

Provide confidential administrative, organizational and coordination support to the President & CEO and Senior Leadership Team.
Manage the President & CEO’s calendar, appointments, meetings and competing priorities.
Coordinate executive travel arrangements, accommodations, registrations and related logistics.
Prepare and coordinate agendas, meeting materials, presentations, reports, correspondence and briefing materials.
Support executive meetings by coordinating logistics, documenting follow-up items and monitoring action items as required.
Anticipate administrative requirements and proactively identify opportunities to improve the effectiveness and efficiency of the Executive Office.

Board & Governance Administration

Coordinate Board of Directors and Committee meeting schedules, calendars and related governance activities.
Prepare, coordinate and distribute Board and Committee agendas, meeting materials and meeting packages.
Attend meetings as required and prepare accurate and timely minutes and records of proceedings.
Maintain organized and secure Board records, corporate governance documentation and related records.
Coordinate Board communications, meeting logistics, training sessions and other governance-related activities.
Support the President & CEO and Board Chair with Board-related administrative requirements.

Corporate Administration

Coordinate corporate events, employee recognition initiatives, annual meetings, town halls and other company functions.
Coordinate annual business planning and budgeting schedules, leadership meetings and organizational milestones.
Support management and leadership meetings, including agenda development, meeting logistics, materials and follow-up actions.
Coordinate logistics, catering, venues and other requirements for corporate meetings and events.
Maintain corporate templates, executive documents and electronic filing systems to promote consistency, accessibility and effective document management.
Maintain the corporate calendar, including key organizational, Board, regulatory and business milestones.
Coordinate selected corporate vendors and office-related services, including cleaning, office furniture, duct and carpet cleaning and other facilities-related requirements.
Assist with special projects, corporate initiatives and other organizational priorities as assigned.

Diploma or post-secondary education in Office Administration, Business Administration or a related discipline, or an equivalent combination of education and experience.
Certified Administrative Professional (CAP) designation would be considered an asset.
8–10 years of progressively responsible experience providing administrative support to a senior executive, including experience supporting a Board of Directors.
Demonstrated experience supporting executive teams, coordinating complex schedules and meetings, managing competing priorities and handling confidential information.
Experience preparing Board, Committee or senior leadership meeting materials and packages and supporting corporate governance activities.
Experience coordinating corporate events, meetings and organizational initiatives.
Exceptional organizational and time-management skills, with the ability to manage multiple priorities, deadlines and changing requirements.
Ability to work independently, exercise initiative and sound judgment, and adapt effectively to changing priorities within a small, collaborative organization.
Excellent written and verbal communication skills, including the ability to prepare professional correspondence, reports, presentations and meeting materials.
Advanced proficiency with Microsoft 365 applications, including Word, Excel, Outlook, PowerPoint and Teams.
Working knowledge of corporate records management and document retention principles.
Demonstrated professionalism, discretion and sound judgment when handling confidential, sensitive and executive-level information.
Strong interpersonal and relationship-building skills, with the ability to work effectively with employees, Board members, executives, external stakeholders and vendors.
Demonstrated commitment to safety, integrity, ethical conduct and high standards of quality and professionalism.
Experience working in a utility, municipal, public sector or other regulated environment would be considered an asset.

Why Join Halton Hills Hydro?

Halton Hills Hydro is a local utility with an important role in the community we serve. We offer a competitive compensation package, including comprehensive health and wellness benefits, a defined benefit pension plan through OMERS, competitive wages and programs that support employee well-being.

As a smaller organization, our employees have the opportunity to make a meaningful contribution, work closely with colleagues across the business and be part of delivering an essential service our community relies on every day.

Quick apply

Refine Your Search

personal assistant jobs in georgetown, on

Executive Assistant

Executive Assistant Financial Services

Administrative Coordinator (1-Year Contract)

Administrative Coordinator (1-Year Contract)

Executive Assistant (Bilingual – English & Chinese)

Virtual Assistant

Physiotherapy Assistant

House Manager & Family Assistant (with Meal Prep Expertise)

Administrative Assistant

Executive Assistant

Executive Assistant to the Executive Director

Administrative Manager

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Duties & Responsibilities

Executive Support

Board & Governance Administration

Corporate Administration

Why Join Halton Hills Hydro?

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