Halifax, Ns Office manager & systems coordinator Jobs – 41 Openings This Week

Office Manager & Systems Coordinator
Design Build Solutions Limited —Halifax, NS
- $45,000–$65,000 a year
- Full-time
- Administrative experience
- Continuous improvement
- Organizational skills
- Dental care
- Paid time off
Quick apply
Project Manager – Commercial Construction
Royale Floors and Surfaces Inc. —Halifax, NS
- $85,000–$125,000 a year
- Full-time
- Microsoft Excel
- Engineering
- No experience needed
- Profit sharing
- Dental care
Quick apply
4d
Infection Prevention, Control and Clinical Resource Manager
GEM Health Care Group —Halifax, NS
- Full-time
- Nursing
- Bachelor's
- Travel
- Disability insurance
- Dental care
Quick apply
NEM Liaison
Morson Talent (Canada & USA) —Halifax, NS
- From $90 an hour
- Overtime
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Computer literacy
Quick apply
Document Controller
Convergint Technologies Ltd —Dartmouth, NS
- Microsoft Office
- Construction experience
- Communication skills
- Designated paid holidays
- Dental care
Quick apply
CAD Designer - Multiple Locations
ABLE Engineering Services Inc. —Nova Scotia
- Full-time
- Civil engineering
- Engineering
- Organizational skills
Quick apply
Office Administrator
Convergint Technologies Ltd —Dartmouth, NS
- $25 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
Quick apply
1d
Project Coordinator
Canadian Solar SSES (Canada) Inc —Halifax, NS
- $90,000 a year
- Weekends as needed
- Microsoft Word
- Customer service
- English
- Disability insurance
- Dental care
Quick apply
12d
Administrative Assistant
Halifax Harbour Bridges —Dartmouth, NS
- $48,881–$61,101 a year
- Overtime
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
Quick apply
4d
Care Coordinator
Lifemark Health Group —Halifax, NS
- Temporary
- Microsoft Office
- High school diploma or GED
- Data entry
Quick apply
Administrative Coordinator
Citadel Fence —Bedford, NS
- Full-time
- Google Suite
- Administrative experience
- QuickBooks
Quick apply
3d
Financial Analyst, Funded Programs
YMCA of Greater Halifax/Dartmouth —Halifax, NS
- $60,000–$70,000 a year
- Full-time
- Writing skills
- Data analysis skills
- Analysis skills
CCR-Care Coordinator
Lifemark Health Group —Halifax, NS
- Part-time
- Microsoft Office
- High school diploma or GED
- Data entry
Quick apply
Project Coordinator – Commercial Construction
Royale Floors and Surfaces Inc. —Halifax, NS
- $55,000–$75,000 a year
- Full-time
- No university degree
- Quality Control
- Contracts
- Profit sharing
- Dental care
Quick apply
4d
Project Coordinator
Energy Network Services —Dartmouth, NS
- Full-time
- Engineering
- Microsoft Office
- Contracts
Quick apply
Front Desk Care Coordinator
Lifemark Health Group —Dartmouth, NS
- Part-time
- Microsoft Office
- High school diploma or GED
- Data entry
Quick apply
Project Coordinator - Construction
Coast —Halifax, NS
- Full-time
- PMP
- Engineering
- Microsoft Office
Quick apply
Senior Project Manager
Harbour Construction Company Limited —Dartmouth, NS
- Full-time
- PMP
- Engineering
- English
- Dental care
Quick apply
Pad Coordinator I (Seasonal)
The Inland Group of Companies —Halifax, NS
- Full-time
- Heavy lifting
- High school diploma or GED
- Organizational skills
- Dental care
- Employee assistance program
Talent Pathways - Candidate Roster for Temporary Positions
Dalhousie University —Halifax, NS
- $20.69–$34.19 an hour
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook

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Office Manager & Systems Coordinator

Design Build Solutions Limited
Halifax, NS

Quick apply

Job details

Permanent | Full-time
$45,000–$65,000 a year

Qualifications

Cost management
Record keeping
Recruitment coordination support
System administration
Supplier management experience
Enterprise software
Workplace safety policies
ATS
Administrative support experience
Administrative and business operations experience
Administrative experience
Revit
Continuous improvement
Decision making
Report and presentation preparation
Written report writing
Vendor relationship management
Organizational skills
IT
HRIS
Purchase order processing
Office management
AI
Document management
Business
Autodesk
ProCore

Full job description

OFFICE MANAGER & SYSTEMS COORDINATOR

ABOUT US

Design Build Solutions is a fully integrated design-build development company focused on multi-unit residential communities for seniors. We combine development, construction management, and manufacturing under one umbrella, and we work across the full project lifecycle: design, construction, commissioning, handover, as well as cost and budget management.

We are looking for an Office Manager & Systems Coordinator to keep our office and administrative operations running smoothly while taking ownership of the software systems the business runs on.

THE OPPORTUNITY

This is a combined business support and systems role in a fast-paced operational environment. The systems side is a defined part of the job, not an incidental duty: acting as our internal administrator for core platforms, building internal tools and reporting where a commercial product isn't warranted, and applying approved tools to routine administrative work within the standards set by our policies.

The role is weighted toward office, HR, and management administration, and we expect the systems component to grow as that work matures. It works closely with leadership, project teams, and administrative staff, and reports to the Director of Business Operations.

The right person is practical and operationally minded, comfortable across office, project, and manufacturing environments, and confident enough with technology to improve how things get done rather than just maintain them.

KEY RESPONSIBILITIES

Systems & Software

· Act as internal administrator for core platforms — Microsoft 365, Revit, Procore, and approved AI tools — managing accounts, permissions, templates, and workflow configuration

· Build and maintain internal forms, automations, and reporting using low-code tools

· Maintain document control and version control across design, construction, and maintenance records

· Liaise with software vendors and IT support on issues, upgrades, and integrations, and keep process documentation current

AI Integration & Continuous Improvement

· Identify routine administrative and reporting tasks suited to automation or AI assistance, and implement improvements with approval

· Use approved AI tools for drafting, summarizing, and data handling, with human review before any output is finalized or distributed

· Apply company AI usage standards to confidential employee, client, and commercial information

Office & Operations

· Oversee day-to-day office operation, including facilities, equipment, and supplies

· Manage supplier relationships, purchase orders, and expense coordination, and support health, safety, and compliance administration in line with company policy and OHS obligations

HR Administration

· Coordinate onboarding and offboarding, including documentation, equipment and systems provisioning, and inductions

· Maintain confidential employee records, administer leave, and track certification and licence renewals

· Coordinate recruitment scheduling and candidate correspondence, and maintain subcontractor prequalification, insurance, and certification records

Management Support

· Manage schedules, travel, and meeting logistics for the management team

· Prepare agendas and minutes, and track resulting actions

· Prepare reports, presentations, tender documentation, and internal communications, and act as first point of contact for internal and external stakeholders

EDUCATIONAL BACKGROUND AND QUALIFICATIONS

The role draws on three distinct disciplines — business administration, human resources, and business systems. We do not expect formal qualification in all three, and we assess the combination rather than any single credential.

· Post-secondary qualification in business administration or management, human resource management, information systems or business analysis, or construction management and the built environment

· Sector: a construction site or general safety induction card, held or obtained on commencement, where the role involves site attendance

· Equivalency: substantial demonstrable experience is accepted in place of formal qualification — candidates who built their systems capability through practice rather than study are encouraged to apply

EXPERIENCE AND CAPABILITY

Required

· 5+ years in a business support, operations, or systems administration role, including responsibility for HR or office administration

· Demonstrable experience administering and configuring business software, and building internal tools, automations, or reports without developer support

· Proven discretion in handling confidential employee and corporate information

· Strong organizational skills, sound judgment, and the ability to manage competing priorities to deadline with limited supervision

· Practical experience applying AI tools at work, with clear judgment as to their appropriate use and limitations

Desirable

· Construction, engineering, or property sector experience, and familiarity with project delivery terminology

· Experience with a construction project management platform such as Procore or Autodesk Construction Cloud

· Experience with an HRIS, applicant tracking system, or payroll platform, and with estimating or cost management processes

Pay: $45,000.00-$65,000.00 per year

Benefits:

Company events
Dental care
Employee assistance program
On-site parking
Paid time off
RRSP match

Work Location: In person

Quick apply

Refine Your Search

office manager & systems coordinator jobs in halifax, ns

Office Manager & Systems Coordinator

Project Manager – Commercial Construction

Infection Prevention, Control and Clinical Resource Manager

NEM Liaison

Document Controller

CAD Designer - Multiple Locations

Office Administrator

Project Coordinator

Administrative Assistant

Care Coordinator

Administrative Coordinator

Financial Analyst, Funded Programs

CCR-Care Coordinator

Project Coordinator – Commercial Construction

Project Coordinator

Front Desk Care Coordinator

Project Coordinator - Construction

Senior Project Manager

Pad Coordinator I (Seasonal)

Talent Pathways - Candidate Roster for Temporary Positions

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