RTG is seeking a highly capable, professional, and discreet Director of the CEO’s Office to provide senior-level executive support to the CEO and oversee several core corporate functions. This role requires exceptional organization, judgment, communication, and follow-through. The Director of the CEO’s Office will help ensure that executive priorities, leadership meetings, reporting, communications, legal coordination, real estate matters, accreditation, conference planning, and franchisee selection processes are executed with clarity and discipline.
Role Overview
The Director of the CEO’s Office is responsible for supporting the CEO’s effectiveness while managing important cross-functional responsibilities across RTG. This role provides executive administrative support, prepares materials, manages schedules and meeting flow, tracks decisions and action items, protects confidential information, and ensures timely communication and follow-up. The role also oversees Accreditation and Reporting, Legal, Real Estate, company-wide and partner communications, the annual company-wide conference, and the New Franchisee selection process.
Key Responsibilities
1. Provide high-level executive assistance to the CEO, including calendar management, meeting preparation, correspondence, travel coordination, expense support, and confidential document handling;
2. Coordinate executive meetings, prepare agendas and briefing materials, record decisions, and track follow-up items to completion;
3. Oversee the Accreditation and Reporting department, ensuring reporting cycles, documentation, deadlines, and submissions are managed effectively;
4. Oversee Legal and Real Estate functions, coordinating with internal stakeholders and external advisors to ensure matters are organized, tracked, and escalated appropriately;
5. Lead the planning and execution of the yearly company-wide conference, including timelines, logistics, communications, materials, vendor coordination, and post-event follow-up;
6. Oversee and execute company-wide and partner communications for RTG, ensuring messages are accurate, professional, timely, and aligned with leadership direction;
7. Manage the New Franchisee selection process, including coordination of applications, interviews, documentation, communication, and decision follow-up;
8. Maintain strong systems, confidentiality, and accountability across the CEO’s Office.
Qualifications
A degree from a recognized college or university is preferred. Significant experience providing executive assistance or senior administrative support to a CEO, founder, executive leader, or senior leadership team is required. Experience with project coordination, confidential information, board or leadership materials, legal or contract coordination, reporting processes, event planning, franchise administration, or real estate coordination is an asset. Strong writing, organization, judgment, discretion, communication, calendar management, follow-up, and Microsoft Office skills are essential.
Work Schedule and Location
This is a corporate leadership and executive support role based on the needs of the CEO’s Office. Work may include regular business hours as well as occasional evenings or early mornings to support executive meetings, deadlines, events, travel, partner communication, legal or real estate matters, and the yearly company-wide conference. The role may require in-office presence, remote coordination, travel to campuses, travel planning, and attendance at key company events.
Training and Support
RTG provides onboarding, role-specific training, access to internal systems, and ongoing support from the CEO and senior leadership team. The Director of the CEO’s Office will receive guidance on company priorities, reporting expectations, communication standards, legal and real estate coordination processes, conference requirements, and franchisee selection procedures.
Why Work With Us?
At Spirit of Math, we believe in creating a workplace where people feel valued, supported, and inspired to grow. When you join our team, you're not just starting a job - you're becoming part of a community that thrives on collaboration, learning, and shared success.
Here's what you can expect when you work with us:
Core Benefits
- Competitive salary with potential for performance-based bonuses.
- Comprehensive health, dental, and vision insurance.
- Retirement savings plans (including RRSP with company matching through DPSP).
- Generous paid time off, including sick leave, paid vacation, personal days, and scheduled paid summer shutdowns for some positions.
Career & Growth Opportunities
- Annual professional development budget for courses, certifications, and conferences.
- Internal mobility and clear pathways for advancement - we support your career journey.
- Opportunity to contribute ideas and shape how we work.
Work-life Balance & Well-being
- Flexible working hours to help you balance personal and professional priorities.
- On-site yoga at headquarters and wellness initiatives throughout the year.
- Discounted gym memberships to support your fitness goals.
- Pet-friendly headquarters office environment - bring your dog to work!
Culture & Perks
- Inclusive, diverse, and collaborative workplace culture where every person matters.
- Annual all-staff conference to connect, learn, and celebrate together.
- Staff events and fun team-building activities.
- Peer-to-peer recognition programs - we love celebrating success!
- Access to partnerships offering thousands of discounts on shopping, travel, entertainment, and more.
Lifestyle & Convenience
- Unlimited coffee, and tea every day.
- Commuter-friendly headquarters with free parking and easy access to public transit.
At Spirit of Math, we're committed to fostering a positive and supportive environment where you can thrive - personally and professionally.
Join us and be part of a team where your contributions are valued, your growth is supported, and your well-being is a priority.
To promote cooperation, inspire confidence, and release the genius in every child.
Please note that we may use artificial intelligence (AI) tools at certain stages of the hiring process to assist in screening, assessing, or selecting applicants for this position. These tools are used as a supplement to human review, and all final hiring decisions are made by our Hiring team.
Spirit of Math is an equal opportunity employer and adheres to equitable hiring, employment and promotion practices. The positions are open to all qualified applicants, including men, women, persons with disabilities, members of visible minorities, Aboriginal persons and other groups protected by human rights laws. We strive to meet the accommodation needs of persons with disabilities. Applicants are encouraged to make their needs for accommodation known in advance during the application process.
