Be the Central Hub of Student Services and Administration at Brentwood
Brentwood College School is one of North America’s leading boarding schools, offering a transformative BC curriculum within a dynamic, globally diverse community of approximately 550 boarding and day students. Situated on a spectacular oceanfront campus in Mill Bay, BC, our school is a vibrant ecosystem where students participate in a highly active academic, athletic, and arts program. At the heart of our daily operations is the Student Services desk—the central hub that keeps our bustling campus connected, organized, and running seamlessly.
We are seeking a highly organized, versatile, and proactive Office Manager – Student Services & Reception to lead our front-line team. Are you a collaborative leader and master multitasker who thrives in a fast-paced environment and takes pride in delivering exceptional cross-departmental support? This is your opportunity to play a vital administrative role in an exceptional educational community.
What You’ll Do
- Lead and Coordinate: Supervise, schedule, and mentor the Reception team, ensuring seamless coverage, managing timesheets, and stepping in to provide direct front-desk coverage and workflow triage whenever necessary.
- Manage Compliance and Records: Oversee critical student records, medical insurance compliance (domestic and private), and sensitive legal travel documents, including study permits and passports.
- Support Financial Operations: Direct daily reception cash management, weekly cash-outs, and partner with the Accounts department to handle student billing, medical receipts, and general accounting administration.
- Bridge the Community: Act as the primary administrative liaison between students, parents, houseparents, faculty, and departments including Admissions, Accounting, the Health Centre, and the Academic Office.
What You Bring
Core Strengths:
- Proven Experience: A background in office management, school administration, or a similar multifaceted administrative role, ideally managing and scheduling a team.
- Technical Savvy & Discretion: High proficiency with student information systems, accounting software, and MS Office, paired with the absolute utmost professionalism in handling confidential medical, legal, and financial data.
- Exceptional Multi-tasking: Outstanding organizational and time-management skills, with the ability to maintain accuracy and a calm demeanor amidst frequent interruptions.
- Strong Communication: Exceptional interpersonal skills to collaborate effectively with students, parents, staff, and external partners alike.
Why Brentwood?
- Comprehensive benefits package and pension plan.
- Gourmet campus meals, full use of our oceanfront athletic facilities, and robust professional development opportunities.
- A collaborative, welcoming workplace deeply committed to community, diversity, equity, and inclusion.
Position Details & Application
- Position Type: Full-Time
- Salary Range: $65,000 to $80,000 annually, depending on experience and credentials.
- Click the link to review the Full Profile
To Apply: Please submit your cover letter and resume to [email protected] to the attention of the Director of Finance. Applications will be reviewed on an ongoing basis until the position is filled.
Successful clearance of a Criminal Record Check is a condition of initial and ongoing employment.
Brentwood College School is committed to fostering a diverse, inclusive, and equitable workplace where everyone feels valued and respected. We welcome applications from individuals of all backgrounds, experiences, and identities, and we actively encourage candidates who will contribute to the diversity of our community. Accommodations are available upon request throughout the recruitment process.
Pay: $65,000.00-$80,000.00 per year
Benefits:
- Company events
- Company pension
- Dental care
- Disability insurance
- Discounted or free food
- Employee assistance program
- Extended health care
- Life insurance
- On-site gym
- On-site parking
- Paid time off
- RRSP match
- Store discount
- Vision care
- VRSP
- Wellness program
Application question(s):
- Due to local housing challenges and the short timeline for hiring, a strong preference will be given to local applicants within a reasonable commutable distance. If not clearly shown on your resume, please state the community you live in.
Licence/Certification:
- Canadian Residency or valid Canadian Work Permit (required)
Work Location: In person
